How to Backup File on USB Flash Drive [Windows 11/10/8/7 Works]

Learn the ways to keep your data secure with our comprehensive guide on how to backup files on a USB flash drive. Secure your digital memories and important documents permanently.

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Updated on Mar 15, 2024

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I am a freelance graphic designer, and I use my USB to store all important client files, design projects, and personal documents. I have been working on a project for a client for the past few weeks and realize that I haven't backed up the USB for a while. Concerned about the possibility of losing all work, I decided to back up all these files stored on the USB. How can I back up it to my computer automatically every time I plug in my USB?

This is a question of a user on Quora. As USBs can easily be lost or damaged, many people are looking for ways to back up files stored on USB drives to other storage locations. Read this guide to find the answer to such questions. 

In our increasingly digital world, the safety and accessibility of our data is important. From cherished family photos to important documents, the data stored on USBs has immeasurable value. Data loss is still a risk. Sometimes, accidental loss, deletions, physical damage, or malicious software can damage USB. In such situations, backing up files on a USB flash drive helps.

This article on how to backup files on a USB flash drive explores the ways to secure and access backups on Windows 11/10/8/7 computers. 

usb flash drive

The Importance of Saving a Backup of Files on USB Drive

Storing files saved on a USB drive can face some risks. USB drives are portable and not infallible. One of the primary risks is the vulnerability to drive failure. These drives have a limited lifespan and can fail unexpectedly, leaving your files inaccessible. Additionally, accidental deletion or corruption of data cannot retrieve your data.

Without a backup, precious memories in the form of photos, videos, and important documents may be lost forever. Beyond hardware issues, relying solely on a USB drive for data storage is risky. Creating backups to secure your valuable files from potential pitfalls is essential. 

📖Related Reading: How to Backup Computer to USB Flash Drive

Best Way to Backup Files on USB Automatically – EaseUS Todo Backup

When it comes to ensuring the safety and accessibility of your important files, EaseUS Todo Backup Free stands out as an excellent choice. This free-of-charge versatile USB backup software offers comprehensive features tailored to meet your file backup needs. With EaseUS Todo Backup, you can effortlessly create backups of your files and folders, including documents, photos, videos, and more. Its user-friendly interface simplifies the backup process. Advanced features like incremental and differential backups provide flexibility and efficiency.  

  • ⏰Scheduled Backups: You can set up automated backup schedules to ensure your files are regularly backed up automatically. 
  • 📈Incremental and Differential Backups: Save your time and space by only backing up changes made to files since the last backup, reducing backup size and duration. 
  • 💾Disk Imaging: Create image backups of your entire drive, allowing for full system recovery in case of data loss or system failure. 
  • 🗂️File Versioning: Keep multiple versions of your files, enabling you to restore to a specific point in time. 
  • 🔒Secure Encryption: Protect your backed-up files with robust encryption to protect them from unauthorized access. 
🚩One of the most significant USB backup features of EaseUS Todo Backup is its automatic backup, which will automatically back up files saved on USB every time you plug it into your computer. Setting a scheduled backup plan avoids the trouble of manual operation, and helps to save storage space.

Ready to safeguard your files with EaseUS Todo Backup Free? Download the software now and follow the steps to ensure your data security.

Step 1. Launch the EaseUS Todo Backup software, and start with selecting the backup contents.

easeus create backup

Step 2. There are four data backup categories available: File, Disk, OS, and Mail.  Choose what you want to back up.

choose backup source

Step 3. After selecting the backup source, click on the "Options" button at the bottom of the screen.

Step 4. Click on the "Backup Scheme tab" > "Upon Event".

Step 5. Click on the "Execute Backup At" drop-down menu and click on the "USB device plugged in" option. Press the OK button.

upon event

Step 6. Return to select a backup location, which can be another local hard drive, network dive or Cloud.

choose backup destination

Step 7. Now the automated backup function will become active.

📖You may be interested: How to Automatically Backup to USB Drive When Plugged in

Backup File on USB Drive with Windows Built-in Tools

If you don't want to download third-party software, Windows built-in features such as Files History and Backup and Restore function allow users to backup files on USB Drive. However, these features offer limited functionality. Users looking for smart backup technology must opt for advanced tools like EaseUS Todo Backup.

🛑You may encounter issues like:

Way 1️⃣. Use File History to Back Up Files Saved on USB

File History, a built-in Windows feature, is a convenient way to back up your important files to an external USB drive. It offers versioning, which allows users to restore previous versions of files, making it suitable for basic file backup needs. While it is handy for safeguarding your data, it primarily focuses on file-level backup and versioning. But it may not offer the same level of comprehensive backup as dedicated backup software like EaseUS Todo Backup. 

Step 1. Connect Your USB to the computer. Click on Start to open Settings, and select Update & Security.

update and security

Step 2. Locate the backup in the left sidebar. Open Add a Drive. A list of available drives will appear. Select your USB drive from the list. 

add a drive

Step 3. Toggle the switch to turn on File History. Click on More options. You can choose the folders to back up. 

choose a folder

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Way 2️⃣: Use Backup and Restore to Back Up Files Saved on USB

Windows Backup and Restore is another built-in tool that offers more comprehensive backup options compared to File History. It allows users to back up files, create system images, and set restore points. While it provides multiple backup features, its user interface might be less intuitive for some users. Moreover, it may not be as efficient for frequent backups when compared to dedicated backup software like EaseUS Todo Backup. 

Step 1. Connect Your USB to the computer. Open Control Panel. Under System and Security select Backup and Restore.

backup and restore

Step 2. Select Set up back-up and start configuring your backup settings.

set up backup

Step 3. Select a drive or another storage location as the backup destination.   

select a backup location

Step 4. Select "Let me choose" to back up files stored on USB.

let me choose

Step 5. When all settings are done, click Save settings and run backup to execute the task now.

let me choose

Sum Up

In this digital era, our work and jobs depend on the data stored on our devices. Knowing how to safeguard that information is critical. This article mentioned the methods to protect your digital assets by creating reliable backups on a USB flash drive. The step-by-step guide on how to backup data on a USB drive will help you streamline the process.

Whether you want to store personal or professional data, its safety is paramount. EaseUS Todo Backup Free simplifies the process and provides robust data protection. With this one-click process, you can secure your data permanently. 

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FAQs on Backup Files on USB Flash Drive

1. How to back up the flash drive before formatting?

It is essential to back up your data before formatting a flash drive. To back up a flash drive, save its data on your computer or create a backup on a cloud service. You can use backup software to automate the process and ensure no data loss. 

2. How to back up a USB drive on a Mac?  

  • Download and Install EaseUS Todo Backup for Mac. 
  • Plug in your USB drive to the Mac   
  • Select New Backup Task to create a new backup. 
  • Choose the backup source. 
  • Select a folder to keep the backup files.   
  • Click Proceed to start the backup process.  

3. How to transfer photos from a flash drive to a computer Windows 10?

Transferring photos from a flash drive to a Windows 10 computer involves simple steps.  

  • Connect the USB to the computer.
  • Open File Explorer,  
  • Locate your flash drive and select the photos to transfer.  
  • Copy and paste them onto your computer. 

EaseUS Todo Backup

EaseUS Todo Backup is a dependable and professional data backup solution capable of backing up files, folders, drives, APP data and creating a system image. It also makes it easy to clone HDD/SSD, transfer the system to different hardware, and create bootable WinPE bootable disks.

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    Larissa has rich experience in writing technical articles and is now a professional editor at EaseUS. She is good at writing articles about data recovery, disk cloning, disk partitioning, data backup, and other related knowledge. Her detailed and ultimate guides help users find effective solutions to their problems. She is fond of traveling, reading, and riding in her spare time.…
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EaseUS Todo Backup

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Support Windows 11/10/8/7