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Backup User Profile in Windows 10/11 or Transfer to New PC [Complete Guide]

Updated by Daisy on Aug 03, 2022
Written by Brithny
  • Question 1: "Can I backup the User Profile folder in Windows 10 to an external hard drive?"
  • Question 2: "I want to transfer my User Profile from my current Windows 10 Pro computer to the new computer. How do I transfer it?"

On this page, you'll get a complete guide to backup User Profile, transfer to another new PC or another user account with reliable solutions. If you have the same need, follow the respective method and get started here now: 

Workable Solutions Step-by-step Troubleshooting
Fix 1. Backup User Profile #1. Use Windows Backup Software
#2. Use Windows Backup Utility
#3. Use Windows Advanced System Properties...Full steps
Fix 2. Transfer User Profile #1. Directly transfer to new PC
#2. Restore a backup image...Full steps
Fix 3. Copy User Profile Restart PC and login into the User Account...Full steps

Overview - What Is User Profile

What is the User Profile? According to Microsoft Windows System, "User profiles store settings for your desktop and other information related to your user account.

You can create a different profile on each computer you use, or you can select a roaming profile that is the same on every computer you use."

User Profile data

What is in the User Profile folder? It contains:

  • Your personal data
  • Information for system needs
  • Desktop, downloads, documents, etc., general data,
  • System restrictions, App data, and applications, etc. 

As you can see that these data are important for most Windows users. Creating a backup of the User Profile data is indeed important.

But how to do so? Follow the respective guide as shown below, you'll fully back up the User Profile successfully. 

Part 1. How to Backup User Profile in Windows 10 - 3 Ways

In this part, you'll get 3 methods for User Profile backup in Windows 10/8/7:

  1. #1. Use Windows Backup Software - Easy
  2. #2. Use Windows Backup Utility - Medium
  3. #3. Use Windows Advanced System Properties - Medium
Tip
Note that all the three provided methods work to back up the Windows User Profile folder. 
But if you prefer an easy one, take Windows backup software for a try.

Method 1. Backup User Profile in Windows 10 via Windows Backup Software

Applies to: All levels of Windows users, especially for beginners. 

Turning to reliable Windows backup software is the easiest way to backup Windows User Profile. Here we'd like to recommend you to try EaseUS Todo Backup.

  Free Download

Support Windows 11/10/8/7

It offers two options in backing up Windows User Profiles in Windows 10/8/7. Let's see:

#1. Backup Windows System with User Profile in Windows 10

EaseUS Todo Backup with its Windows System backup feature can create a full backup of User Profile data and Windows system. It's a wise choice that you back up OS with User Profile to an external storage device:

Step 1. On the main page, click "Select backup contents".

create system backup step1

Step 2. Among the four available categories, click OS.

create system backup step2

Step 3. EaseUS Todo Backup will automatically select your system partition, you only need to select the backup destination.

create system backup step3

Step 4. Both Local Drive and NAS are available for you to save the backup file.

create system backup step5

Step 5. After finishing the backup process, you can check the backup status, recover, open, or delete the backup by right-clicking the backup task on the left.

create system backup step5

#2. Backup User Profile Data in Windows 10 (Documents & Desktop, etc.)

If you only need to back up some visible User Profile data like User folders, files, etc., on desktop, File Backup mode in EaseUS Todo Backup can help.

Step 1. Click the "Select backup contents" button to start backup.

create file backup step1

Step 2. There are four data backup categories, File, Disk, OS, and Mail, click File.

create file backup step2

Step 3. Both local and network files will be listed on the left. You can expand the directory to select the files to be backed up.

File backup

Step 4. Follow the on-screen guide, select the destination where you want to save the backup.

File backup step4

Click "Options" to encrypt the backup with password in "Backup Options", set the backup schedule and choose to start back up at certain event in "Backup Scheme". There are also many other options you can explore, customize the backup task according to your need.

Backup options

Step 5. You can store the backup to local drive, EaseUS's cloud service, and NAS.

file backup step4

Step 6. EaseUS Todo Backup enables users to back up data to both third-party cloud drive and its own cloud drive.

If you want to back up data to third-party cloud drive, choose Local Drive, scroll down to add Cloud Device, add and login your account.

Backup to cloud
You can also choose EaseUS's own cloud drive. Click EaseUS Cloud, sign up with your EaseUS Account and log in.

backup to easeus cloud

Step 7. Click "Backup Now" to start backup. After the backup task is completed, it will be displayed in the form of a card on the left side of the panel. Right-click the backup task to further manage it.

File backup step7

#3. Restore User Profile Backup

When you lost user data or documents on your computer desktop or in the User folder, you can immediately restore them from the file backup image:

Launch EaseUS Todo Backup > Click "Browe to Recover" > Select the backup image of User Profile and a target location > Click "Recovery". 

select a location and click scan

Method 2. Backup Windows 10 User Profile using Windows Backup Utility

Applies to: Experienced Windows users, more complex than using EaseUS Todo Backup. 

Windows Backup and Restore is also called Backup and Restore (Windows 7) which allows to manually create a backup of the Windows system and User Profile.

With it, you can create a full copy of all the User Profile files and data in Windows 10.

#1. Steps to Backup Windows 10 User Profile

Step 1. Connect an external hard drive or USB to your PC to save the backup image of the User Profile.

Step 2. Click on "Start" and click "Control Panel" then choose "Backup and Restore (Windows 7)".

select backup and restore Windows

Step 3. Click "Set up backup" on this screen.

click set up backup to copy user profiles

Step 4. Select the external device or a local drive as the target location to save the backup image and click "Next" to continue.

select the location to save the user profiles that will be transfered or copied

Step 5. On the next screen, select "Let me choose" and click "Next".

click let me choose to choose the user profiles

Step 6. Select the specific user library or all of the created Users Profiles that you need to transfer.

To back up the User Profile only, uncheck the option "Include a System Image" and click "Next".

select the user profiles that will be copied

Step 7. Next, it will give you a summary of this backup operation. If no issues, click "Save settings and run backup".

save the setting and proceed the backup of user profiles

Wait for the process to complete. 

#2. Restore User Profile in Windows 10:

Step 1. Connect the external hard drive with your User Profile backup to Windows 10.

Step 2. Open Control Panel, then click "Backup and Restore (Windows 7)".

Step 3. Click "Select another backup to restore files from", select the backup that contains User Profile, and click "Next".

Step 4. Click "Browse for folders" and select the User Profile folder. Click "Next".

Step 5. Check "In the original location" and click "Restore". 

Restore User Profile backup in Windows Backup and Restore

Method 3. Backup and Copy User Profile in Windows 10

Step 1. Right-click on This PC, select "Properties" and click "Advanced system settings".

Step 2. Click "Settings" in the User Profiles section.

Step 3. Select the Default Profile and click "Copy To". 

Step 4. Click "Browse" to save the User Profile folder to another location - an external disk.

Copy User Profile using Windows Advanced settings

Part 2. Transfer User Profile in Windows 10 to Another PC

Applies to: Transfer or migrate User Profile in Windows 10 to another computer, for all levels of users.

If you are looking for a straightforward way to transfer or migrate your User Profile data from Windows 10 to another computer, you have two ways here:

#1. Directly Transfer User Profile to New PC for Free

Free PC Transfer software - EaseUS Todo PCTrans Free enables you to transfer files to a new computer for free, including User Profile data, User Account Settings, Personalization, Power Options, Lock Screen Wallpaper, Account Password, etc.

Follow the steps below to transfer your User Profile data to another computer now:

Step 1. Install and launch EaseUS Todo PCTrans on both two devices. On the source PC, select "PC to PC" to continue.

transfer files from one laptop to another - step 1

Step 2. Select the transfer direction - as an Old PC or a New PC.

choose transfer direction

Make sure the two PCs are on the same LAN. Connect to the target PC via its IP address or adding it manually. Enter the login account and password of the target PC and link two PCs by clicking "Connect".

transfer files from one laptop to another - step 2

Step 3. Click at the "Accounts" section to specify User Accounts and Settings for transferring.

transfer files from one laptop to another - step 3

Step 4. Enter the user account and password of the source computer, select the User Account Settings, User Data and other settings that you want to transfer. 

transfer files from one laptop to another - step 1

Step 5. After selection, click "Transfer" to start to transfer user accounts and settings.

transfer files from one laptop to another - step 5

Wait for the transferring process to complete. Then you can view and use your User Profile data and settings on a new computer.

#2. Create a system OS Image with the User Profile and Transfer It to New PC

EaseUS Todo Backup can transfer the Windows OS with User Profile to a new PC in Windows 10/8/7. To do so, you need to:

Part 3. Copy User Profile in Windows 10 to Another User

Apples to: Copy and migrate User Profile data from one user to another user within one PC.

This part mainly tells how to copy a User Profile in Windows 10 to another user. In this part, you will learn how to do so on your own. It's easy and free. Let's see:

Step 1. Restart PC and login into the User Account in which you want to migrate User Profile.

Step 2. Connect an external hard drive with huge free space to your PC and open Windows File Explorer.

Step 3. Go and copy your User Profile data in this path: This PC/Local Disk (C:)/User/UserName/.

Copy everything under your User folder to the external hard drive.

Copy User Profile in Windows 10 to another user

Step 4. Click the Windows icon, and click the user icon.

Step 5. Select the other User Account that you want to copy the User Profile to, log in.

Step 5. Copy and paste the User Profile data to the new user folder: This PC/Local Disk (C:)/User/NewUserName/.

Now, you can restart your PC to save all the changes. After computer startup, you can use User Profile in your new User account on the same computer now.

Conclusion

This page offers 3 complete guides to show you how to back up User Profile, transfer it to a new PC or to a new user account in Windows 10.

  • To backup User Profile in Windows 10, let EaseUS Todo Backup help. It's easy and effective.

  Free Download

Support Windows 11/10/8/7

  • To transfer User Profile to a new PC, EaseUS Todo PCTrans with its PC to PC mode is reliable.
  • To copy User Profile to a new User Account, you can do it on your own by manually copying and pasting. 

User Profile data is indeed important. Take your steps and follow this guide to protect your User Profile right now.

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Updated by Daisy

Daisy is the Senior editor of the writing team for EaseUS. She has been working in EaseUS for over ten years, starting from a technical writer to a team leader of the content group. As a professional author for over 10 years, she writes a lot to help people overcome their tech troubles.

Read full bio

Written by Brithny

Brithny is a technology enthusiast, aiming to make readers' tech life easy and enjoyable. She loves exploring new technologies and writing technical how-to tips. On her spare time, she loves sharing things about her favorite singer - Taylor Swift on her Facebook or Twitter.

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