How to Backup Outlook Emails from Browser(OWA)

Outlook Web App(OWA) is a free web-based information manager that helps people with personal emails, contacts, calendars, and tasks. It contains many critical data. So, it is necessary to have a regular backup of your OWA. Do you know how to backup Outlook emails from browser(OWA)? This post will give a step-by-step guide and analyze the differences between Microsoft Outlook software and OWA.

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Updated by Larissa on Jul 20, 2023

Outlook on the web, also called Outlook Web App or Outlook Web Access, is a personal information manager from Microsoft which is available to Office 365 and Exchange Online Subscribers. It offers a convenient and free way to access your Exchange email account from your web browser and covers the functions of a web-based email client, contacts management, calendar tool, and task management. This post introduces the specific method for how to backup Outlook emails from Browser

How to Backup Outlook Emails from Browser

Different from Microsoft Outlook software, Outlook Web App doesn't have a built-in backup feature to back up the whole inbox or mailbox. If you want to protect data and create a backup of your Outlook on the web, you can make a copy and move all Outlook Web App mail data to a new file in PST format. But you need to install desktop Outlook on your computer. Here are specific steps.

You need to download and install desktop Outlook using this method first. And this method needs a manual operation and enough storage space. If you want to back up your Outlook more flexibly and accessible, professional Outlook backup software is your better option. You can jump to the next part about How to Backup Desktop Outlook Emails Easily.

Step 1. Download and install desktop Outlook on your computer. Then sign in with the account and password with the Outlook Web App.

Step 2. Launch desktop Outlook, then click File on the top-left > Open & Export > Import/Export.

Step 3. In the pop-up Import and Export Wizard window, choose Export to a file and tap Next. Then click the Outlook data file to move all mails on Outlook Web App to a PST file. Make sure the Subfolders option is checked.

backup Outlook emails with Import/Export Wizard - 1

Step 4. Browse to choose a location where you want to save the PST file. Then click Finish to complete the process.

Desktop Outlook vs. Outlook Web App(OWA) 

Both desktop Outlook and Outlook Web App are developed by Microsoft and are designed to manage personal emails, contacts, and calendars. The difference between the two is that when you using Outlook Web App, you log in to your account on the browser, and Desktop Outlook is software. Another point is that Outlook on browser is out of charge, while you need to pay for using desktop Outlook.

Desktop Outlook vs. Outlook Web App(OWA) 

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But from the above method, you can see that in order to realize the data backup of the Outlook Web App, you must download and use desktop Outlook, which carries all the features of OWA. Why not download and use desktop Outlook? In addition, the Outlook software has more icons and functions in the Ribbon that Outlook on the web does not have. Here are the lists:

  • Customize the menu

The most prominent part of the desktop Outlook is the ability to customize it. You can use the VBA developer included with Microsoft Office. After setting, you can use Outlook according to your own preferences.

  • Calendar and task integration

With Outlook for Desktop, you can schedule meetings via email, create tasks via email, etc., and make your life and work more intelligent.

  • Allows multiple email account: 

Desktop Outlook allows you to use multiple email accounts in one place, like Gmail and Yahoo! accounts, and others. You can easily integrate your Gmail account with the desktop version of Outlook. You just need to set up a POP or IMAP account.

  • AutoArchive settings

A powerful feature called AutoArchive exists in the desktop Outlook version that allows you to archive old emails automatically. It keeps your inbox beautiful and streamlined with little effort.

Based on the above comparison, we highly recommend using the desktop Outlook version. If you have the needs of backup, customized menu and multi-account log-in, then the desktop version will meet all of them in it.

Bonus: How to Backup Desktop Outlook Emails Easily

If you have desktop Outlook installed on your computer, then backing up emails from it will be very easy. You can use the Export and Import feature in Outlook to back up all your emails from Outlook to a PST file. But this method is not reliable enough as the backup file is prone to get corrupted or lost easily, and it is limited in terms of what it can back up. It doesn't allow you to back up your email attachments, and it doesn't let you to back up your messages in their entirety.

The better way is to use professional Outlook backup software, like EaseUS Todo Backup, one of the best backup software, that can help you create a full backup, incremental backup, differential backup, and automatic backup of your Outlook emails with simple clicks. 

EaseUS Todo Backup also allows you to create bootable backups so you can easily restore your Outlook data if something goes wrong. What's more, EaseUS Todo Backup offers an easy-to-use wizard-based interface that makes it easy for even novice users to back up their Outlook data. 

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This is the step-by-step guide to backup Outlook with EaseUS Todo Backup:

This instruction is applied to Outlook 2010, 2013, 2016, and 2019

Step 1. Launch EaseUS Todo Backup on your computer, and click Create Backup on the home screen and then hit the big question mark to select backup contents.

backup outlook mail step 1

Step 2. Among the four backup options, click "Apps data".

backup outlook mail step 2

Step 3. Then you can see all the apps that can be backed up. Find and chekc the "Microsoft Outlook" option. Select the mailbox addresses you want to make a backup of the mails, contacts or calendars and click "OK".

backup outlook mail step 3

Step 4. Next, you'll need to choose a location to save the Outlook backup by clicking the illustrated area.

backup outlook mail step 4

Step 5. The backup location can be another local drive on your computer, an external hard drive, network, cloud or NAS. Generally, we recommend you use an external physical drive or cloud to preserve the backup files. 

backup outlook mail step 5

Step 6. Cusomiztion settings like setting an automatic backup schedule in daily, weekly, monthly, or upon an event, and making a differential and incremental backup are available in the Options button if you're interested. Click "Backup Now", and the Outlook backup process will begin. The completed backup task will display on the left side in a card style.

backup outlook mail step 6

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FAQ about How to Backup Outlook Emails from Browser

1. How do I export email from Outlook 365 Web?

Open your Outlook and click File on the top-left corner. Then Click Open and Export, and select Import/Outport. Choose Export to a File, and then tap the Next button. Here choose Personal Folder File (.pst) and click Next. Then select the folder in the . PST format and click Next. Click on the Browse button, select where you want to save the file, and finally click Export.  

2. Can you download Outlook emails from browser?

To download Outlook emails from the browser, you need to use the Import/Export feature in Outlook Web Access. Find the email you want to download, click the Import/Outlook option, and choose a location where you want to save the email.

3. Is Outlook on the web the same as OWA?

Outlook Web App/Access and Outlook on the web both refer to the free web-based personal information manager. They belong to different names for the same function.

4. How do I save Outlook emails to hard drive without PST?

First, open Outlook and click File on the top-left corner. Then select Open and Export and choose the Import/Export option. Then tap Export to a file and click Next. In the following windows, select Comma Separated Value, rather than Outlook Data File(.pst), and click on the Next button.

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Updated by Larissa

Larissa has rich experience in writing technical articles. After joining EaseUS, she frantically learned about data recovery, disk partitioning, data backup, and other related knowledge. Now she is able to master the relevant content proficiently and write effective step-by-step guides on computer issues.

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