How to Backup/Save Favorites Mailbox in Outlook[Automatic& Manual Ways]

Outlook Favorites folder is always used to store these emails that users frequently access. But sometimes, these folders may get corrupted or deleted due to a system crash or any other reason. It is always a good idea to take a backup of the Outlook Favorites folder before something terrible happens. This guide provides two available ways - manual and automatic. Read it and get the stepwise solution.

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Updated by Larissa on Sep 12, 2023

Where Is Outlook Favorites Folder & How to Add Folders in Favorites

The Outlook Favorites is a folder that is used to store frequently accessed emails for easy reference. It is located at the top of the left navigation column, making it quick and simple to find the folders you added to it. You can click the View tab, tap Folder Pane, and choose Favorites to turn it on.

outlook favorites

If you want to add a folder to the Favorites, you can select the folder and then drag it into the Favorites. Or, right-click the folder and select the "Show in Favorite" option to add it. 

Outlook Favorites folder plays a vital role in our work and makes our work easier. So, it is necessary to save the Favorites mailbox in Outlook in case something terrible happens, like a system crash or accidental deletion.

Keep reading, and we'll discuss two available methods to ensure the safety of your Outlook Favorites.

Manual & Automatic Ways to Back Up Favorites Mailbox in Outlook 

Two methods are available to back up and save your Favorites folder in Outlook. The first one is manually export your Favorites in PST format within Outlook. And the second one is to use professional Outlook backup software to set a schedule to automatically save Outlook Favorites to an external hard drive, a Cloud service, network locations(NAS), or a security zone.  

We recommend using the automatic way because it will save you a lot of time and save backup sources to more target locations.

Without further ado, let's move on to the specific step-by-step guide.

Method 1: Backup Outlook Favorites Manually

Exporting Outlook Favorites to PST files with Outlook's Import/Export feature is pretty easy. But you need to operate it manually each time. Here's how to do it:

Step 1. Open Outlook and click File at the top-left corner of the interface.

Step 2. Select Open & Export from the drop-down menu.

Step 3. Click on Import/Export from the pop-up window that appears next. 

open import and export wizard

Step 4. In the Import and Export Wizard, choose "Export to a file" and hit Next.

click export to a file

Step 5. Select Outlook Data File (.pst) as the save format from the next screen and click Next again. 


Step 6. Select the Favorites folders from your mailbox account in Outlook 2019/2016/2013. and click Next when done. Make sure you check the "Include subfolders" option.

choose the emails you want to back up

Step 7. Then, brower a location where you want to save the backed-up PST file. And then click Finish at last. If you are worried about the security of your data, you can add a password to the PST file.

click finish to start backing up

After completing all these steps, your Outlook Favorites will be successfully exported to a PST file. You can save this backup file anywhere you want on your local computer or any external storage device. 

Method 2: Use A EaseUS Todo Backup to Backup Outlook Automatically

As we all know, backing up data regularly is always better than manually because it is more efficient and can save you from unexpected disasters. Therefore, we strongly recommend you set up an automatic backup schedule with professional Outlook backup software, like EaseUS Todo Backup Home, which allows you to set hourly, daily, weekly, monthly or upon-event backup plan to meet your various backup needs.

It also provides flexible backup options - including full, incremental and differential backup. With this tool in hand,  you can save Outlook Favorites to a safe location with simple clicks, like an external hard drive, USB flash drive, NAS device, or Cloud storage service. Moreover, it enables you to compress backup, encrypt and split backup images to save disk space and protect your confidential data from being exposed.

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Follow the steps below to back up Outlook Favorites automatically with EaseUS Todo Backup Home: 

Step 1. Launch EaseUS Todo Backup on your computer, and click Create Backup on the home screen and then hit the big question mark to select backup contents.

backup outlook mail step 1

Step 2. Among the four backup options, click "Apps data".

backup outlook mail step 2

Step 3. Then you can see all the apps that can be backed up. Find and chekc the "Microsoft Outlook" option. Select the mailbox addresses you want to make a backup of the mails, contacts or calendars and click "OK".

backup outlook mail step 3

Step 4. Next, you'll need to choose a location to save the Outlook backup by clicking the illustrated area.

backup outlook mail step 4

Step 5. The backup location can be another local drive on your computer, an external hard drive, network, cloud or NAS. Generally, we recommend you use an external physical drive or cloud to preserve the backup files. 

backup outlook mail step 5

Step 6. Cusomiztion settings like setting an automatic backup schedule in daily, weekly, monthly, or upon an event, and making a differential and incremental backup are available in the Options button if you're interested. Click "Backup Now", and the Outlook backup process will begin. The completed backup task will display on the left side in a card style.

backup outlook mail step 6

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Wrapping Up

The above content shows us that backing up and saving Outlook Favorites is not tricky. You can save outlook favorites by exporting them to PST files or using professional Outlook backup software to schedule an automatic backup. 

If you want to save time and energy, we recommend using EaseUS Todo Backup Home because it will back up your Outlook data automatically according to your schedule. Moreover, it offers more saving options and provides better data protection. 

Still have some problems with backing up or saving outlook favorites? Please feel free to contact our technical support team for further help. We're always here to lend a hand!

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FAQ on Save Favorites Mailbox in Outlook

1. How do I save a favorite email in Outlook?

If a specific Outlook email is very important to you, you can add it to the Favorites folder to get access to the email quickly. Besides, you can add a follow-up flag, giving you a more prominent visual cue. And you can also use to Pin feature of Outlook to put the email on the top of your mailbox. But these are all limited within Outlook applications. You can back up these essential emails with Outlook backup software like EaseUS Todo Backup.

2. Where is the Favorites folder in Outlook?

The Outlook Favorites folder is located in the left column of the main interface, and you can see it above the Inbox option if you have turned it on. 

3. How do I get my favorites to show in Outlook?

To turn on the Favorites folder in Outlook, you need to open Outlook, click the View tab, tap Folder Panel, and choose Favorites. Now, the Favorites folder is shown in the left column. You can add emails to it as you need.

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Updated by Larissa

Larissa has rich experience in writing technical articles. After joining EaseUS, she frantically learned about data recovery, disk partitioning, data backup, and other related knowledge. Now she is able to master the relevant content proficiently and write effective step-by-step guides on computer issues.

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Product Reviews

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  • Taking everything into consideration, we can say that EaseUS Todo Backup Home can offer you a little extra sense of security with a set of advanced tools. The interface provides quick adaptation, every process guiding you all the way through so you don't get stuck or further damage your system rather than keeping it safe.

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  • EaseUS Todo Backup Free lets you create backups of your important files or your entire computer through its streamlined interface. Just choose the backup type you'd like to get started, and let the program do the reset.

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  • EaseUS includes all the features I expect from backup software like versioning, incremental backups, and scheduling. For more advanced users, EaseUS allows you to install a pre-boot environment onto your hard drive so you can use it to restore files without burning a CD or putting it on an external USB drive.

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