[2 Easy Ways] How to Backup QuickBooks Automatically on Windows 11/10/8/7

Do you know how to backup QuickBooks automatically? If you do not know, you have come to the right page. This post will share 2 ways to help you automatically back up QuickBooks. After reading this article, you can choose a method to back up QuickBooks.

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Updated by Jerry on Mar 10, 2023

Why Do You Need to Backup QuickBooks

QuickBooks is one of the most well-liked accounting software for small and medium-sized businesses. QuickBooks can be a good option without costing much money, whether you wish to abandon manual bookkeeping or your spreadsheets. It offers cloud-based and on-premises accounting applications that handle payroll, manage and pay invoices, and take company payments.


It is essential to regularly back up your QuickBooks files if you own a business. You can restore the data from your most recent backup to avoid data loss in case the computer on which your installation of QuickBooks is located malfunctions.

Creating a backup of QuickBooks data is beneficial to protecting your data in case something terrible happens to the original files, such as a computer crash, malware attack, or other issues. A QuickBooks backup might be helpful, particularly if you want to transfer the data to another computer.

2 Ways to Automatically Backup QuickBooks on Windows PC

This article discusses two popular methods for backing up QuickBooks automatically. One takes advantage of QuickBooks' built-in backup feature, and the other employs professional data backup software. Now let's move on to the specifics.

Workable Solutions Step-by-step Troubleshooting
Solution 1. Backup QuickBooks via QuickBooks Built-in Feature There are two automated file backup methods in QuickBooks. First, QuickBooks will...Full steps
Solution 2. Backup QuickBooks Using Professional APP Backup Software (Recommended) Using professional APP backup software is another way to back up QuickBooks...Full steps

Solution 1. Backup QuickBooks via QuickBooks Built-in Feature

There are two automated file backup methods in QuickBooks. First, QuickBooks will create a backup every time you close the file. You can decide how frequently QuickBooks creates backups. QuickBooks keep this backup on your hard drive in a folder called "Auto Backup" beneath the QuickBooks directory.

The second methods allow you to schedule an unattended backup. You do not need to be using QuickBooks or even in front of a computer. Only a local or network hard drive can house this backup file. A scheduled backup must be completed with the company file closed.

Set up QuickBooks Automatic Backup

You can perform the following steps to set an automatic backup in QuickBooks.

Step 1. Open the File and switch to single-user mode.

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Step 2. Choose Backup Company or Save Copy and then select Create Local Backup.

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Step 3. In the window, choose Local Backup and then Next.

Step 4. In the Local Backup Only, choose Browse and select the location to save your backup.

Step 5. Set how many backups you want to save(Optional).

Step 6. In the Online and Local Backup, choose Complete verification.

Step 7. Select OK when you are ready.

Step 8. Select the Save it now and schedule future backups option, and click Next.

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Step 9. Once done, choose the Save backup copy automatically when I close my company file option. Then you can select the number of times between backups.

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Step 10. To set a schedule, select New. To create a backup schedule, complete the fields with data. For example, a specific hour or day of the week can be chosen.

Step 11. Select OK after you set your schedule.

Step 12. Select Finish when you are ready to create a backup.

Solution 2. Backup QuickBooks Using Professional APP Backup Software (Recommended)

Using professional APP backup software is another way to back up QuickBooks files automatically. There are many backup software available backup tools on the market, but they seldom allow you to back up the whole APP. Fortunately, there is a way out. You can use a backup utility called EaseUS Todo Backup.

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Support Windows 11/10/8/7

EaseUS Todo Backup Home is a practical backup and restore tool compatible with Windows 11/10/8/7. It allows you to automatically back up apps, files, systems, disks, partitions, etc. And it enables you to create different types of backups and save them to diverse locations, such as the local drives, NAS, Security Zone, and Cloud. The following are some other valuable features of this backup software:

You can perform the following steps to back up your QuickBooks.

Step 1. Download and install EaseUS Todo Backup on your computer. Click the "Create backup" button on the main interface.

create backup

Step 2. Click the "Select backup contents" to select the disk, files, OS, or app data you want to back up.

select backup contents

Step 3. Choose the "App data" among the four options.

select app data

Step 4. All the apps that can be backed up are shown on the screen. (Outlook is supported now, and we will gradually develop and support more application backups, such as game applications and other mailboxes like thunderbird, Gmail, Microsoft 365 applications, and so on.) Scroll down to find the app that you need to back up, and click "OK".

backup which app

Step 5. Follow the guidance and select a place where you want to store the backup. It is recommended that you choose Cloud service, NAS, or an external hard drive to avoid the computer failing or crashing.

choose a place to save backup

Step 6. You can set customized backup by clicking the"Option" button. It allows you to set a scheduled backup daily, weekly, monthly, or upon an event. It sets differential or incremental backup according to your needs. 

customize backup settings

Step 7. When you finish settings, click "Backup now" to start the backup process. The time will depend on the size of your source data, but it won't take too much time.

Wrapping Things Up

Do you know how to backup QuickBooks automatically now? In short, you can use the QuickBooks built-in backup feature and professional APP backup software - EaseUS Todo Backup, to help back up QuickBooks. But it is worth noting that you will sometimes encounter the "QuickBooks unable to backup company file" error for several reasons.

Therefore, using EaseUS Todo Backup Home would be best to help you back up QuickBooks. EaseUS Todo Backup can also help restore the QuickBooks backup whenever needed. Furthermore, you can use it to compress backups to save storage space and back up SSD to an image. Just try it! It will not let you down!

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1. Where should I save my QuickBooks backups?

Under the File menu, choose Backup Company. Next, select Create Local Backup, choose Local Backup, and decide where you want to store your backup by clicking Options. It's preferable to keep it online or on an external hard disk.

2. Does QuickBooks automatically backup?

There are two automated file backup methods in QuickBooks. First, QuickBooks will create a backup every time you close the file. The second methods allow you to schedule an unattended backup. But an easy way to back up QuickBooks automatically is using professional APP backup software like EaseUS Todo Backup.

3. Why can't I backup my QuickBooks?

QuickBooks might fail to back up the company file when the backup path is faulty or unavailable. Before starting the backup operation, make sure the backup location disk or directory is correct. Also, ensure the external disk is securely plugged into the system if the backup directory is located there.

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Updated by Jerry

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Product Reviews

TrustScore 4.7 | 47 reviews
  • Taking everything into consideration, we can say that EaseUS Todo Backup Home can offer you a little extra sense of security with a set of advanced tools. The interface provides quick adaptation, every process guiding you all the way through so you don't get stuck or further damage your system rather than keeping it safe.

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  • EaseUS Todo Backup Free lets you create backups of your important files or your entire computer through its streamlined interface. Just choose the backup type you'd like to get started, and let the program do the reset.

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  • EaseUS includes all the features I expect from backup software like versioning, incremental backups, and scheduling. For more advanced users, EaseUS allows you to install a pre-boot environment onto your hard drive so you can use it to restore files without burning a CD or putting it on an external USB drive.

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EaseUS Todo Backup

Smart backup tool for your files and entire computer in Windows 10/8/7.

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