How to Backup QuickBooks Desktop to Flash Drive [QuickBooks Guides]

How to backup QuickBooks desktop to flash drive? This tutorial covers two common ways to help you back up QuickBooks desktop to a flash drive. You can use the Backup Company feature of QuickBooks or professional file backup software to back up QuickBooks in detailed steps.

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Updated on Feb 26, 2024

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Can You Back Up QuickBooks on a Flash Drive

QuickBooks is a robust accounting software program that small businesses can use to manage their finances. The program offers a variety of features, including the ability to track income and expenses, create invoices and reports, and manage customers and vendors. 


QuickBooks desktop data is typically stored on the computer's hard drive where the program is installed. However, it is possible to back up QuickBooks to a flash drive. Backing up QuickBooks data to a flash drive can be an excellent way to copy and export your data in case something happens to the original files, like a computer crash or other problems. Besides, it can be convenient, especially if you need to transfer the data to another computer.

This post covers two common ways to back up QuickBooks desktop to flash drive. One uses the backup utility in QuickBooks desktop, and the other applies professional data backup software. Let's move on to the details.

Backup QuickBooks Desktop to Flash Drive with Built-in Feature 

QuickBooks desktop provides users with an easy Backup Company solution, which keeps all the data in your company file like templates, logos, accounting data, reports, loan manager, and more. Here's how to make a backup of QuickBooks manually.

Step 1. To back up QuickBooks data to a flash drive, open the program and go to the "File" menu.

Step 2. Then, select "Backup Company" and choose the option to "Create Local Backup".

backup company in quickbooks

Step 3. Choose the "Options" to configure settings, including the location for the backup file, which will be the flash drive, and then click "Save".

QuickBooks local backup

Step 4. Wait for the backup process to complete.

Steps to Set Up QuickBooks Desktop Automatic Backup

QuickBooks backups can be created manually or automatically. To set up automatic backups:

Step 1. Go to the "Edit" menu and select "Preferences". 

Step 2. Click on the "Backup" icon and choose the frequency of backups and the location.

QuickBooks automatic backup

 Step 3. Then, click "OK" to save the changes. With automatic backups, QuickBooks will create a new backup file at the specified interval without any intervention from the user.

How to Backup QuickBooks to Flash Drive with File Backup Software 

Several ways allow you to back up QuickBooks to a flash drive, including using an intelligent file backup software program - EaseUS Todo Backup Home that supports full-around file, disk, and system backup methods.

If you choose to use a file backup program, there are a few things that you'll need to do to ensure that your QuickBooks data is properly backed up.

  • Make sure the file backup software program that is compatible with QuickBooks.
  • When you are creating the backup, select a location that is separate from your QuickBooks installation directory. This will ensure that your data is appropriately protected if something happens to the QuickBooks installation directory.

Follow the steps below to backup QuickBooks files saved on your hard disk. You can also configure an automatic backup with EaseUS file backup tool.

Step 1. To start backup, click the Select backup contents.

create file backup step1

Step 2. There are four data backup categories: File, Disk, OS, and Mail.

create file backup step2

Step 3. On the left-hand side, you'll see a list of local and network files. Selecting the files to be backed up by expanding the directory.

File backup

Step 4. Follow the instructions on the screen and pick the location where you wish to store the backup.

File backup step4

In Backup Options, click Options to encrypt the backup with a password, specify the backup schedule, and choose whether or not to start the backup at a certain event in Backup Scheme. There are a variety of customizable features available for you to explore, and you may tailor the backup operation to meet your specific requirements.

Backup options

Step 5. Backups can be stored on a local disk, in EaseUS's cloud service, or on a network attached storage device (NAS).

file backup step4

Step 6. EaseUS Todo Backup allows customers to back up data to a third-party cloud drive or the company's own cloud storage.

If you wish to back up your data to a third-party cloud drive, select Local Drive, scroll down to add Cloud Device and enter your account information.

Backup to cloud
You may also use EaseUS's own cloud storage service. Click EaseUS Cloud, create an account using your EaseUS Account, then log in to your account.

backup to easeus cloud

Step 7. To begin a backup, choose Backup Now. It will appear in the shape of a card on the left-hand panel when the backup process has been successfully finished. To handle the backup job in more detail, right-click on it.

File backup step7

How to Restore QuickBooks Backup Files from a Flash Drive 

You can restore your QuickBooks backup files with simple clicks whenever you need.

Step 1. Launch EaseUS Todo Backup, click "Browse to Recover".

Click Browse to Recover

Step 2. Guide to your backup destination, choose the backup file you want to recover. (The backup file created by EaseUS Todo Backup is a pbd file.)

Choose the backup file

Step 3. Choose the recovery location. You can recover data to a specific location or to original location.

File recovery step3

Step 4. Click "Proceed" and the recovery would start.


Backing up QuickBooks to a flash drive is a quick and easy way to keep your data safe that in case of a computer crash or other unforeseen disaster. Connect the flash drive to your computer and follow the methods above to export and back up your QuickBooks data.

You can use the embedded Backup Company utility or EaseUS file backup program to back up QuickBooks in different modes. If you need a comprehensive Windows backup software, EaseUS Todo Backup is a great choice.

This software can help you back up all the data on your computer and clone hard drives whenever you want to migrate OS or upgrade to a larger disk.

Backup QuickBooks to Flash Drive FAQs 

Read the following questions and answers to get further information on QuickBooks backup.

What is the best way to back up QuickBooks Desktop?

There are a few ways to back up QuickBooks Desktop, but the best way is to use the built-in backup feature. This will create a copy of your QuickBooks file on your computer that you can use to restore your data if needed. To do this, open QuickBooks and go to the File menu. Then, choose Backup Company and follow the prompts.

How do I upload QuickBooks to a flash drive?

To upload QuickBooks to a flash drive, you'll need to export your QuickBooks file as a .qbb file. To do this, open QuickBooks and go to the File menu. Then, choose Export and follow the prompts. Once you have your .qbb file, you can copy it to your flash drive.

How do I back up QuickBooks to an external hard drive?

An easy way to back up QuickBooks to an external hard drive is to use EaseUS file backup software:

Step 1. Connect the external hard drive to your computer.

Step 2. Run EaseUS data backup tool and choose your QuickBooks files to back up to an external hard drive.

Step 3. Wait for the backup process to finish.

How do I restore QuickBooks from a flash drive backup?

To restore QuickBooks from a flash drive backup, take these steps:

Step 1. Launch EaseUS file backup tool and click Browse to Recover.

Step 2. Go to your flash drive and find the backup file you need to restore, which is a pbd file.

Step 3. Select a recovery location and click Proceed.

EaseUS Todo Backup

EaseUS Todo Backup is a dependable and professional data backup solution capable of backing up files, folders, drives, APP data and creating a system image. It also makes it easy to clone HDD/SSD, transfer the system to different hardware, and create bootable WinPE bootable disks.

  • Updated by


    Daisy is the Senior editor of the writing team for EaseUS. She has been working at EaseUS for over ten years, starting as a technical writer and moving on to being a team leader of the content group. As a professional author for over ten years, she writes a lot to help people overcome their tech troubles.…
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  • Written by


    Cedric Grantham is a senior editor and data recovery specialist of EaseUS. He mainly writes articles and how-to tips about data recovery on PC and Mac. He has handled 10,000+ data recovery cases and is good at data recovery of NTFS, FAT (FAT32 and ExFAT) file systems, and RAID structure reorganization. …
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