How to Back Up/Save Outlook Emails to Hard Drive

Tracy King updated on Sep 23, 2019 to Backup and Recovery | How-to Articles

"Do you know how to back up Outlook emails? I'm intending to save Outlook emails to a local hard drive on my computer to make a backup but I don't know where does Outlook save the email files on my PC. If you know how to do it, please let me know."

Whether you are using Outlook for business or personal purposes, it is necessary for you to back up Outlook emails regularly in case of data loss. If you looking for a way to back up Outlook emails to a hard drive, three are three ways available:

Method 1. Automatically Back up Outlook Emails to Hard Drive

If you don't want to waste time and energy exporting Outlook files or copying Outlook PST/OST files one by one, you can try professional file backup software here to automatically back up Outlook emails to a local hard drive on your PC or external hard drive. This powerful tool will not only help you save Outlook emails elsewhere but also back up personal data in Outlook that contains emails, calendars, contacts, and other significant files if you need.

Now, download Outlook backup software - EaseUS Todo Backup to back up Outlook emails for free. You can set to back up your Outlook emails to hard drive regularly via the "Schedule" option. No further operations are needed after the first full backup. 


Step 1: Run Outlook backup software - EaseUS Todo Backup

Launch and run EaseUS Todo Backup, on the main window, select "Email".

Backup email file.

Step 2: Connect to Outlook, select Outlook emails and backup destination

Enter your Outlook password and select the email files that you want to back up.

Specify a location - hard drive or external hard drive as the destination to save the backup image.

Access email account to backup wanted email files.

Step 3: Start the backup process

Click "Proceed" to start backing up your email files now.

With this powerful tool, you can also transfer Outlook emails from one computer to another, which does great help when you switching to a new computer. Besides, if you accidentally deleted emails in Outlook, you can recover lost Outlook emails to get back your important data.

Method 2.Manually Export Outlook .pst/.ost Files from Outlook 

The other alternative way is to export Outlook emails from Outlook Email app, which will allow you to save the PST files as a backup to a local drive or external hard drive:

  • Step 1: Open Microsoft Outlook and log in > Click "File" > "Open & Export" and then click "Import/Export".
  • Backup Outlook from Outlook app.
  • Step 2: Select "Export to File" in the Import and Export Wizard and then click "Next".
  • Export Outlook emails.
  • Step 3: Click Outlook Data File (.pst) and then click "Next" > Choose Inbox as the folder to export, or expand Inbox and select the appropriate folder. Click "Next".
  • Step 4: If you need to back up Outlook to an external hard drive, then connect the external drive to your computer. Click "Cancel" if a dialog box appears on-screen.
  • Step 5: Click "Browse" and select the external drive from the list of storage devices and then create a name for your backup file. Click "OK".
  • Export Outlook to hard drive.
  • Step 6: Click "Next" > "Finish".
    To secure the messages, enter a password when prompted and then click "OK". Otherwise, click "Cancel".

Method 3. Manually Save Outlook Email to Hard Drive

If you want to find the location of Outlook emails on your PC and manually copy to Outlook .pst or .ost files to another hard drive, follow steps below and you'll make it:

  • Step 1: Check out where does Outlook save your emails: Run Microsoft Outlook and login > Click "File" and select "Account Settings".
  • Find Outlook email location.
  • Step 2: Click "Data Files" and then check out the exact location of Outlook .pst and .ost files on your PC.
  • Step 3: If you need to open the PST or OST file in Windows Explorer, click "Open File Location".
  • Open, copy and save Outlook Email files to hard drive.
  • Step 4: If you need to copy Outlook .pst/.ost to internal or external hard drive, you need to follow the exact path to find saved files on your PC:
  • 1. Press "Win + R" to open Run dialog and type: %APPDATA% > Click "OK".
  • 2. Navigate to the exact location where Outlook saves your .pst or .ost files:
    drive:\Users\ \AppData\Local\Microsoft\Outlook
    drive:\Users\ \Roaming\Local\Microsoft\Outlook
    drive:\Users\ \Documents\Outlook Files
    drive:\Users\ \My Documents\Outlook Files
    drive:\Documents and Settings\ \Local Settings\Application Data\Microsoft\Outlook
  • Step 5: After this, you can copy .pst or .ost files and save to your local drive or external hard drive as a backup.


All the three methods above can help you back up your Outlook emails but each has different advantages. With EaseUS Todo Backup, you can automatically and regularly back up your Outlook emails to an (external) hard drive, which can minimize the chance of data loss. To make a backup of emails by exporting, you can finish the process in the Outlook app without the help of any third-party software. However, although saving Outlook emails to a hard drive by copying is also a way to back up Outlook emails, it's relatively complex and is not recommended. Choose the one you prefer and apply it to save your Outlook emails to a hard drive immediately.

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Frequently Asked Questions

Why choose EaseUS Todo Backup?

"The easiest way to protect your data and system files."techradar

"EaseUS Todo Backup Free is one of the most popular free data backup applications available. This software offers a myriad of features and is extremely user-friendly. It provides a full system backup, meaning you can back up your entire operating system."TopTenReviews

"EaseUS ToDo Backup Home is a great backup program, well suited to the home and SMB space."PCWorld

What is the difference between Clone and Backup? In what cases should I use Clone?

Clone will copy one disk to another or one partition to another (unallocated space is also supported). Usually, this option is used to upgrade the current disk by creating an identical copy. Backup will generate a .PBD image file containing the selected files or system that can be restored from the .PBD image if needed.

What is the difference between System Backup and Disk Backup?

System Backup will auto-select the system boot related partition(s) as the backup source to make sure the system image can be restored properly. Disk/Partition Backup will allow you to manually select a whole disk or speficy a certain partition as the backup source. You will get the same backup result as System Backup if you manually select the system and boot partitions with the Disk/Partition Backup option.

As a computer newbie, what features should I use to protect my computer?

You can use System Backup to back up the system and boot partitions, use Disk/Partition backup to back up the data partition and add plans to run an automatic backup. If you use the computer frequently or have software that may cause boot failure of the computer, we would suggest you back up the computer every 1 to 2 days. For other situations, you can backup the computer once a week. In addition, you can schedule File Backup to back up the files which are changed frequently.

What kind of storage service should I use to save my backup images?

EaseUS Todo Backup can save backup images to internal disks, external disks, network drives, or free cloud(Google Drive, Dropbox, and OneDrive) and CD/DVD. It is suggested to save the images to the internal/external/network drives to save time as those kinds of disks have a better read-write speed. It is suggested NOT to save the image on the source disk, because once the disk is damaged, all the files on the disk will become unavailable and you will be unable to restore the image.

As a company network administrator, what features should I use to protect our internal computers?

It is recommended that you use the SQL Backup feature to back up your company's SQL server and Exchange Backup feature to back up the Exchange server. In addition, you can execute System Backup to back up the system and boot partitions on every computer and set a plan to execute the backup once a day or twice a week to ensure that the computer can be restored timely when it has boot issues. File Backup feature can be used to back up important user data. If there are a large quantity of computers, you can purchase EaseUS Backup Center to manage the backups on the client computers centrally.

About EaseUS Todo Backup

Be it a file, system, partition, or disk, EaseUS Todo Backup will help you back up or clone the item and provide you with multiple backup plans.