> How to > Backup and Recovery > [3 Methods] Backup/Export and Save Outlook Emails to Hard Drive

[3 Methods] Backup/Export and Save Outlook Emails to Hard Drive

Updated on Nov 20, 2018 by Tracy King to Backup and Recovery

Most Outlook users don't know how to find the location of Outlook Emails which are saved as PST files on their PC. Walk through this page, you'll learn how to find the location of Outlook Email, to export and save Outlook PST to another hard drive and to automatically back up Outlook emails to target hard drive with three methods.
Back up Outlook emails to hard drive
Save Outlook Email to hard drive
Export Outlook .pst/.ost files
  • Question 1Do you know how to copy Outlook emails from PC to another storage devices such as external hard drive? I don't know where does Outlook save .pst or .ost email files on my PC. If you know how to back up Outlook emails, please let me know.
  • Question 2Have you ever met this issue that you accidentally deleted Outlook emails while reading or editing an email on Outlook app? I need an easy way to back up or export received Outlook emails to another drive. If you know the methods, please help me. Thanks.

Are you looking for a way to save, export and back up Outlook .pst or .ost emails to a local hard drive or external storage devices? This page will provide you with three ways to save, export and back up Outlook emails for free. 

Back up Outlook PST/OST files to hard drive

If you don't want to waste time and energy exporting Outlook files or copying Outlook PST/OST files one by one, you can try professinal file backup software here to back up Outlook emails to a local hard drive on your PC or external hard drive.

You can download Outlook backup software - EaseUS Todo Backup to back up Outlook emails for free within 30 days. No further operations are needed after the first time full backup. 


Step 1: Run Outlook backup software - EaseUS Todo Backup

Launch and run EaseUS Todo Backup and click the icon at the left top corner, then expand the left pane and select "Email Backup".

Backup email file.

Step 2: Connect to Outlook, select Outlook emails and backup destination

Enter your Outlook password and select the email files that you want to back up.

Specify a location - hard drive or external hard drive as the destination to save the backup image.

Access email account to backup wanted email files.

Step 3: Start the backup process

Click "Proceed" to start backing up your email files now.

Save Outlook Email to hard drive

If you want to find the location of Outlook emails on your PC and manually copy to Outlook .pst or .ost files to another hard drive, follow steps below and you'll make it:

  • Step 1: Check out where does Outlook save your emails: Run Microsoft Outlook and login > Click "File" and select "Account Settings".
  • Find Outlook email location.
  • Step 2: Click "Data Files" and then check out the exact location of Outlook .pst and .ost files on your PC.
  • Step 3: If you need to open the PST or OST file in Windows Explorer, click "Open File Location".
  • Open, copy and save Outlook Email files to hard drive.
  • Step 4: If you need to copy Outlook .pst/.ost to internal or external hard drive, you need to follow the exact path to find saved files on your PC:
  • 1. Press "Win + R" to open Run dialog and type: %APPDATA% > Click "OK".
  • 2. Navigate to the exact location where Outlook saves your .pst or .ost files:
    drive:\Users\ \AppData\Local\Microsoft\Outlook
    drive:\Users\ \Roaming\Local\Microsoft\Outlook
    drive:\Users\ \Documents\Outlook Files
    drive:\Users\ \My Documents\Outlook Files
    drive:\Documents and Settings\ \Local Settings\Application Data\Microsoft\Outlook
  • Step 5: After this, you can copy .pst or .ost files and save to your local drive or external hard drive as a backup.

Export Outlook .pst/.ost files (from Outlook Email app)

The other alternative way is to export Outlook emails from Outlook Email app, which will allow you to save the PST files as a backup to a local drive or external hard drive:

  • Step 1: Open Microsoft Outlook and log in > Click "File" > "Open & Export" and then click "Import/Export".
  • Backup Outlook from Outlook app.
  • Step 2: Select "Export to File" in the Import and Export Wizard and then click "Next".
  • Export Outlook emails.
  • Step 3:Click Outlook Data File (.pst) and then click "Next" > Choose Inbox as the folder to export, or expand Inbox and select the appropriate folder. Click "Next".
  • Step 4:If you need to back up Outlook to an external hard drive, then connect the external drive to your computer. Click "Cancel" if a dialog box appears on-screen.
  • Step 5: Click "Browse" and select the external drive from the list of storage devices and then create a name for your backup file. Click "OK".
  • Export Outlook to hard drive.
  • Step 6:Click "Next" > "Finish".
    To secure the messages, enter a password when prompted and then click "OK". Otherwise, click "Cancel".


This page offers three methods to help you back up, copy and export Outlook Email files - PST/OST to a local hard drive or external hard drive by finding the email location on PC, exporting from Outlook app and using Outlook backup software.

If you mistakenly deleted Outlook emails, please refer to Recover Deleted Outlook Emails for a guide.