> How to > Backup and Recovery > 3 Tips | How to Back Up/Save Outlook Emails to Hard Drive

3 Tips | How to Back Up/Save Outlook Emails to Hard Drive

Updated on Aug 30, 2019 by Tracy King to Backup and Recovery

There are three ways to back up Outlook emails: automatically and regularly back up Outlook emails to an external hard drive, export Outlook data file (.pst) to a hard drive, or manually save Outlook emails to a hard drive. All of these methods are detailed here. Carry out the one best suited to your needs.

"Do you know how to back up Outlook emails? I'm intending to save Outlook emails to a local hard drive on my computer to make a backup but I don't know where does Outlook save the email files on my PC. If you know how to do it, please let me know."

Whether you are using Outlook for business or personal purposes, it is necessary for you to back up Outlook emails regularly in case of data loss. If you looking for a way to back up Outlook emails to a hard drive, three are three ways available:

Method 1. Automatically Back up Outlook Emails to Hard Drive

If you don't want to waste time and energy exporting Outlook files or copying Outlook PST/OST files one by one, you can try professional file backup software here to automatically back up Outlook emails to a local hard drive on your PC or external hard drive. This powerful tool will not only help you save Outlook emails elsewhere but also back up personal data in Outlook that contains emails, calendars, contacts, and other significant files if you need.

Now, download Outlook backup software - EaseUS Todo Backup to back up Outlook emails for free. You can set to back up your Outlook emails to hard drive regularly via the "Schedule" option. No further operations are needed after the first full backup. 


Step 1: Run Outlook backup software - EaseUS Todo Backup

Launch and run EaseUS Todo Backup and click the icon at the left top corner, then expand the left pane and select "Email Backup".

Backup email file.

Step 2: Connect to Outlook, select Outlook emails and backup destination

Enter your Outlook password and select the email files that you want to back up.

Specify a location - hard drive or external hard drive as the destination to save the backup image.

Access email account to backup wanted email files.

Step 3: Start the backup process

Click "Proceed" to start backing up your email files now.

With this powerful tool, you can also transfer Outlook emails from one computer to another, which does great help when you switching to a new computer. Besides, if you accidentally deleted emails in Outlook, you can recover lost Outlook emails to get back your important data.

Method 2.Manually Export Outlook .pst/.ost Files (from Outlook Email App)

The other alternative way is to export Outlook emails from Outlook Email app, which will allow you to save the PST files as a backup to a local drive or external hard drive:

  • Step 1: Open Microsoft Outlook and log in > Click "File" > "Open & Export" and then click "Import/Export".
  • Backup Outlook from Outlook app.
  • Step 2: Select "Export to File" in the Import and Export Wizard and then click "Next".
  • Export Outlook emails.
  • Step 3: Click Outlook Data File (.pst) and then click "Next" > Choose Inbox as the folder to export, or expand Inbox and select the appropriate folder. Click "Next".
  • Step 4: If you need to back up Outlook to an external hard drive, then connect the external drive to your computer. Click "Cancel" if a dialog box appears on-screen.
  • Step 5: Click "Browse" and select the external drive from the list of storage devices and then create a name for your backup file. Click "OK".
  • Export Outlook to hard drive.
  • Step 6: Click "Next" > "Finish".
    To secure the messages, enter a password when prompted and then click "OK". Otherwise, click "Cancel".

Method 3. Manually Save Outlook Email to Hard Drive

If you want to find the location of Outlook emails on your PC and manually copy to Outlook .pst or .ost files to another hard drive, follow steps below and you'll make it:

  • Step 1: Check out where does Outlook save your emails: Run Microsoft Outlook and login > Click "File" and select "Account Settings".
  • Find Outlook email location.
  • Step 2: Click "Data Files" and then check out the exact location of Outlook .pst and .ost files on your PC.
  • Step 3: If you need to open the PST or OST file in Windows Explorer, click "Open File Location".
  • Open, copy and save Outlook Email files to hard drive.
  • Step 4: If you need to copy Outlook .pst/.ost to internal or external hard drive, you need to follow the exact path to find saved files on your PC:
  • 1. Press "Win + R" to open Run dialog and type: %APPDATA% > Click "OK".
  • 2. Navigate to the exact location where Outlook saves your .pst or .ost files:
    drive:\Users\ \AppData\Local\Microsoft\Outlook
    drive:\Users\ \Roaming\Local\Microsoft\Outlook
    drive:\Users\ \Documents\Outlook Files
    drive:\Users\ \My Documents\Outlook Files
    drive:\Documents and Settings\ \Local Settings\Application Data\Microsoft\Outlook
  • Step 5: After this, you can copy .pst or .ost files and save to your local drive or external hard drive as a backup.


All the three methods above can help you back up your Outlook emails but each has different advantages. With EaseUS Todo Backup, you can automatically and regularly back up your Outlook emails to an (external) hard drive, which can minimize the chance of data loss. To make a backup of emails by exporting, you can finish the process in the Outlook app without the help of any third-party software. However, although saving Outlook emails to a hard drive by copying is also a way to back up Outlook emails, it's relatively complex and is not recommended. Choose the one you prefer and apply it to save your Outlook emails to a hard drive immediately.