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Outlook Backup and Restore in 2 Ways [with Video]

Updated by Cedric on Sep 07, 2022
Written by Brithny

Why Need to Backup Outlook Emails

Microsoft Outlook is an efficient and free email service and a part of the Microsoft Office suite. Because of its powerful features and reliable support, Microsoft Outlook is loved by the majority of users. Most clients use Outlook to send and receive emails, and Outlook also has diary, agenda, and meeting functions.

Given the importance of Outlook, many users are looking for ways to back up Outlook for the following reasons:

  • More and more users have started to pay attention to email data security.
  • Most emails are stored on unprotected computers that are easily attacked by the virus.
  • For enterprise users, there are confidential information and documents in Outlook emails.
  • Computers' upgrades may cause data loss.

Today we offer 2 solutions to back up and restore Outlook emails, and we provide a video about it, too. We organized 4 highlights here:

  • 01:32 Start to back up your emails
  • 03:40 Finish baking up and find your backup file
  • 03:49 How to restore your emails
  • 05:51 Finish restoring and check your emails

Outlook Backup and Restore with Email Backup Software

Do you want to back up emails fast and safely? EaseUS Todo Backup Home is a professional email backup software that can back up and restore emails quickly.

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What can EaseUS Todo Backup do for you?

How to back up Outlook emails step by step

Don't worry about losing your important emails. EaseUS Todo Backup can protect your emails and files perfectly. Now let us start backing up Outlook emails step by step:

Step 1. Launch EaseUS Todo Backup on your computer, and click Create Backup on the home screen and then hit the big question mark to select backup contents.

backup outlook mail step 1

Step 2. To back up Outlook mailbox, click "Mail" to begin the backup task.

backup outlook mail step 2

Step 3. Your Microsoft Outlook database folder will appear. Select the mailbox addresses you want to make a backup of the mails, contacts or calendars and click "OK".

backup outlook mail step 3

Step 4. Next, you'll need to choose a location to save the Outlook backup by clicking the illustrated area.

backup outlook mail step 4

Step 5. The backup location can be another local drive on your computer, an external hard drive, network, cloud or NAS. Generally, we recommend you use an external physical drive or cloud to preserve the backup files. 

backup outlook mail step 5

Step 6. Cusomiztion settings like setting an automatic backup schedule in daily, weekly, monthly, or upon an event, and making a differential and incremental backup are available in the Options button if you're interested. Click "Backup Now", and the Outlook backup process will begin. The completed backup task will display on the left side in a card style.

backup outlook mail step 6

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5 Best Outlook Backup Software for Windows

Do you want to get more information about Outlook backup software? In this post, you will know top 5 best Outlook backup software that can be downloaded for free.

5 best outlook backup software

How to restore Outlook emails step by step

"My system crashed, and my emails are all gone!"

Take it easy, and restoring Outlook emails with EaseUS Todo Backup is super simple. Follow the steps, and you can get all your emails back.

Step 1. Launch EaseUS Todo Backup, click "Browse to Recover".

Click Browse to Recover

Step 2. Guide to your backup destination, choose the backup file you want to recover. (The backup file created by EaseUS Todo Backup is a pbd file.)

Choose the backup file

Step 3. Choose the recovery location. You can recover data to a specific location or to original location.

File recovery step3

Step 4. Click "Proceed" and the recovery would start.

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Backup and Restore Emails Within Microsoft Outlook

You don't want to download a third-party email backup software in addition?

Microsoft Outlook also has a built-in backup utility. Before you delete all your outdated emails, it is better to back up these emails to a PC or an external hard drive:

Steps for Microsoft Outlook backup

Step 1. Start Microsoft Outlook, click "File", then select "Open & Export" and choose "Import/Export".

how to  back up emails in Outlook

Step 2. Select "Export to a file" and choose "Next" to continue.

click export to a file

Step 3. Now click "Outlook Data File" and select "Next".

choose outlook data file

Step 4. You are allowed to choose the emails you what to back up. Ensure "Include Subfolders" is checked and click "Next".

choose the emails you want to back up

Step 5. Your email backup files will be stored in a default location, but you can change the destination and decide how to deal with the repeat emails. After all the settings are done, click "Finish" to start backing up Outlook emails.

click finish to start backing up

Steps for Microsoft Outlook restore

Step 1. Start Microsoft Outlook, click "File", then select "Open & Export" and choose "Import/Export".

how to  restore emails in Outlook

Step 2. Select "Import from another program or file" and choose "Next".

click import from another program or file

Step 3. Choose the "Outlook Data File" option and click "Next".

choose outlook data file

Step 4. Find the PST email backup file you want to import and set the options. Finally, click "Next".

find your PST file and choose destination

Step 5. Select the folder to import from manually, and choose the destination you want to restore. Click "Finish" to start restoring.

click finish to start restoring

Summary

You know how to back up and restore Outlook now. We can see it is easier to back up your emails with professional email backup software - EaseUS Todo Backup.

It can back up Outlook emails with one click and automatically set an email backup schedule for heavy users.

  Free Download

Support Windows 11/10/8/7

Outlook Backup and Restore FAQs

Do you have more questions about Outlook backup and restore? Learn more here:

Can you backup Outlook emails?

Yes, you can back up Outlook emails locally with a built-in feature.

  1. 1. Start Microsoft Outlook, click "File", then select "Open & Export" and choose "Import/Export".
  2. 2. Click "Export to a file" and then choose "Next" to continue.
  3. 3. Click "Outlook Data File" and select "Next".
  4. 4. Choose the emails you what to back up and click "Next".
  5. 5. Choose the destination and click "Finish" to start backing up Outlook emails.

How do I backup and restore Outlook emails?

It is easier to back up and restores Outlook emails with professional backup software – EaseUS Todo Backup.

How to back up Outlook emails?

  1. 1. Click "Select backup contents" to create a backup.
  2. 2. Choose "Mail".
  3. 3. Choose emails you want to back up and click "OK".
  4. 4. Select the backing-up destination you want.
  5. 5. Click "Backup Now" to begin.

How to restore Outlook emails?

  1. 1. Click "Browse to Recover".
  2. 2. Choose the email backup file you need.
  3. 3. Choose the restore location.
  4. 4. Then click "Proceed" to start Outlook backup restore.

Where are my outlook backups?

If you back up your Outlook with a built-in feature. Your backup file will be called "backup.pst" in the Microsoft Outlook folders on your disk.

What is the best way to save emails?

Save your emails by using email backup software – EaseUS Todo Backup.

  1. 1. Click "Select backup contents" to create a backup.
  2. 2. Choose "Mail".
  3. 3. Choose emails you want to back up and click "OK".
  4. 4. Select "Cloud" to back up emails.
  5. 5. Click "Backup Now" to begin.

Can you save Outlook emails to a flash drive?

Yes, you can insert your flash drive on your PC and follow the steps:

  1. 1. Start Microsoft Outlook, click "File", then select "Open & Export" and choose "Import/Export".
  2. 2. Click "Export to a file" and choose "Next" to continue.
  3. 3. Click "Outlook Data File" and select "Next".
  4. 4. Choose the emails you what to back up and click "Next".
  5. 5. Choose the flash drive you insert and click "Finish" to start backing up Outlook emails.

Was This Page Helpful?

Updated by Cedric

Cedric Grantham is one of the senior editors of EaseUS who lives and works in Chengdu, China. He mainly writes articles about data recovery tutorials on PC and Mac and how-to tips for partition management. He always keeps an eye on new releases and likes various electronic products.

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Written by Brithny

Brithny is a technology enthusiast, aiming to make readers' tech life easy and enjoyable. She loves exploring new technologies and writing technical how-to tips. On her spare time, she loves sharing things about her favorite singer - Taylor Swift on her Facebook or Twitter.

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Product Reviews

TrustScore 4.7 | 47 reviews
  • Taking everything into consideration, we can say that EaseUS Todo Backup Home can offer you a little extra sense of security with a set of advanced tools. The interface provides quick adaptation, every process guiding you all the way through so you don't get stuck or further damage your system rather than keeping it safe.

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  • EaseUS Todo Backup Free lets you create backups of your important files or your entire computer through its streamlined interface. Just choose the backup type you'd like to get started, and let the program do the reset.

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  • EaseUS includes all the features I expect from backup software like versioning, incremental backups, and scheduling. For more advanced users, EaseUS allows you to install a pre-boot environment onto your hard drive so you can use it to restore files without burning a CD or putting it on an external USB drive.

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