Top 10 Best Email Backup Software in 2023 [New]

When it comes to the best email backup software, you must read this guide. It provides you with the 10 best email backup tools that can backup and restore Gmail, Outlook, and Hotmail with simple clicks. Keep reading and figure out the best email backup software that meets your needs best.

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Updated by Melissa Lee on Apr 26, 2023
Written by Brithny

An email backup software allows you to safely store your emails and access them whenever possible. It also helps to free up space for other important emails in your main folder. With email backup software, you'll get all your emails in one place, no matter how old.

email backup software

A software backup allows you to save your emails to local drives, external drives, network locations, the cloud, etc. This article will outline the top 10 best email backup software in 2022. We'll discuss each software based on its primary features, price, supported emails, pros, and cons.

How to Choose Email Backup Software Properly

Check these standards before choosing one tool to backup your Email:

🔢Backup modes and frequency: If a backup solution offers daily, weekly, and monthly backups for you to choose from, and you can choose to backup your data manually or automatically, then you may have a try on it.

🛣️Backup location: Usually, you can store your Email backups on your own servers or cloud storage providers. Whatever your demand is, choose the one that meets your requirements.

☁️Backup options: Normally, a good backup solution offers users full, incremental, differential, and synthetic backups. This way, you can choose a backup option depending on your needs and preferences.

⚒️Technical support: You can always get in trouble working with machines and applications. Therefore, choose a tool that provides 24/7 technical support. This could, in most cases, ensure the safety of your data.

Top 10 Best Email Backup Software in 2022

Good email backup software guarantees the safety of your emails in case of accidental deletions or malware attacks. They also provide a better way to free up space for new emails in your inbox. In this section, we'll discuss both free and paid email backup tools. The 10 best email backup software in 2022 include:

  1. 1. EaseUS Todo Backup Free
  2. 2. SysTools Email Backup Wizard
  3. 3. KLS Mail Backup
  4. 4. MailStore Home
  5. 5. UpSafe Gmail Backup
  6. 6. Handy Backup
  7. 7. Gmvault Gmail Backup
  8. 8. Google Takeout
  9. 9. SaaS Data Protection
  10. 10. ZOOK Email Backup

We'll discuss the features of each tool shortly.

1. EaseUS Todo Backup Free

 Free Download

Support Windows 11/10/8/7

EaseUS Todo Backup Free offers automated and time-saving ways to back up your Outlook emails. This email backup software allows you to save your emails to local drives, external drives, network locations, NAS, and the EaseUS cloud. It offers a free cloud storage space of up to 250GB to store your emails and other data, such as contacts and calendars.

Price: Free

Supported Email: Outlook


  • Allows you to schedule daily, weekly, or monthly email backups
  • Comprehensive file backups in just a few clicks
  • Advanced backup features such as incremental and differential backups
  • Offers a free cloud storage space of 250GB
  • Easy recovery of backup data anytime you need it


  • May fail to read external hard drives sometimes

The guiding steps are provided in the following:

Step 1. Launch EaseUS Todo Backup on your computer, and click Create Backup on the home screen and then hit the big question mark to select backup contents.

backup outlook mail step1

Step 2. To back up your Windows operating system, click "OS" to begin the backup task.

backup outlook mail step2

Step 3. Your Windows operating system information and all system related files and partitions will be automatically selected so you don't need to do any manual selection at this step. Next, you'll need to choose a location to save the system image backup by clicking the illustrated area.

system backup

Step 4. The backup location can be another local drive on your computer, an external hard drive, network, cloud or NAS. Generally, we recommend you use an external physical drive or cloud to preserve the system backup files. 

backup outlook mail step4

Step 5. Customiztion settings like enabling an automatic backup schedule in daily, weekly, monthly, or upon an event, and making a differential and incremental backup are available in the Options button if you're interested. Click "Backup Now", and the Windows system backup process will begin. The completed backup task will display on the left side in a card style.

backup outlook mail step 5

 Free Download

Support Windows 11/10/8/7

2. SysTools Email Backup Wizard

SysTools Email Backup Wizard is a user-friendly tool with powerful features to maintain the safety of all your emails. This tool enables you to efficiently back up your emails, tasks, calendar, contacts, etc. Once you've backed up your emails, SysTools Email Backup Wizard allows you to filter them out and only restore those that you want.

systool eamil backup

Price: $29

Supported Email: Hotmail, Gmail


  • Provides an effortless way to backup emails
  • Allows you to keep the backup data on the cloud or locally
  • Supports Gmail and Hotmail backup
  • Allow you to restore only emails you need and not the entire backup data


  • The trial version only allows you to backup up to 100 emails
  • It takes time to copy data to a new drive

3. KLS Mail Backup

With KLS Mail Backup, you can keep your emails, contacts, bookmarks, calendars, etc. This email backup software is quite reliable and allows you to save different types of email messages, including Hotmail, Gmail, Outlook, etc. In addition to a friendly user interface, this tool is free to download and use.

kls mail backup

Price: Free

Supported Email: Gmail, Outlook, Hotmail, Thunderbird, Windows Mail


  • Allows you to archive emails by saving them as zip files
  • Compatible with many email types
  • Allows you to save data to external drives and the cloud


  • Only allows backup on a predefined email account

4. MailStore Home

MailStore Home is a free email backup software that allows you to save your emails to USB drives and hard drives. Apart from working on macOS and Windows, this software supports all email types. MailStore Home uses an encryption feature to guarantee the safety of backup data.

mailstore home

Price: Free

Supported Email: Gmail, Outlook, Hotmail, Thunderbird, Mailbird, eMClient, etc.


  • Allows email backup on multiple accounts
  • Supports internal and external email backup
  • It has a search menu to allow you to find emails faster
  • It has an encrypted backup feature


  • Difficult to get in touch with customer support
  • It takes time to re-index archives

5. UpSafe Gmail Backup

This free email backup software allows you to back up and restore your emails anytime. With this tool, you can schedule automatic backups or perform them manually. UpSafe Gmail Backup is considered superior to most email backups. It supports Office 365 backup.

gmail backup

Price: Free

Supported Email: Gmail


  • Maintains a complete record for all backups
  • Allows you to make a cloud backup for your data
  • Allows both manual and automatic backup scheduling
  • Supports Office 365 backup


  • It doesn't allow you to download an entire archive at once
  • There's no individual message delete button
  • It doesn't make a continuous backup as soon as an email message is received

6. Handy Backup

A handy Backup is a perfect tool for email backups because it uses a 128-bit encryption feature to protect your data. This software allows you to save backup data to the cloud, local drives, FT servers, flash drives, or external drives. In addition to keeping email backups, Handy Backup also allows you to backups files, folders, and hard drive partitions.

handy backup

Price: Free

Supported Email: Gmail, Outlook, Hotmail, Thunderbird, Mailbird, eMClient, etc.


  • User-friendly interface
  • Guarantees data safety using a 128-bit encryption feature
  • It supports all email types
  • Allows you to use different backup mediums, i.e., local storage, cloud storage, flash drives, etc. 


  • Many backup errors due to naming conventions
  • Customer support takes time to give feedback
  • It doesn't send alerts if a backup fails

7. Gmvault Gmail Backup

This email backup software is free to download and use and primarily supports Gmail backups. The tool is highly customizable and user-friendly. Gmvault Gmail Backup uses a reliable encryption technique to guarantee the safety of your data.

gmvault backup

Price: Free

Supported Email: Gmail


  • Allows you to backup several Gmail accounts
  • Runs via command-line interface
  • Supports data encryption
  • Allows you to conveniently access and relocate emails


  • It doesn't provide a method to throttle bandwidth

8. Google Takeout

This backup tool allows you to save all your Google products, i.e., Google Photos, Google Drive, contacts, tasks, calendar, Gmail, etc. This software is easy to use since you must visit its official site and select what you want to back up. The backup process always begins immediately.

google takeout

Price: Free

Supported Email: Gmail


  • Allows you to backup all your data in just a single click
  • Supports the backup of all Google products
  • Convenient user interface


  • It supports only Google products for backup
  • Fails to resume download after internet interruption
  • You can't download files owned by someone else
  • You can't create multiple archives at the same time

9. SaaS Data Protection

SaaS Data Protection allows you to back your Google Workspace to a custom cloud storage. This tool allows you to recover your email backup data anytime within a split of a second. It keeps multiple data centers worldwide to enhance the safety of your data.

saas data protection

Price: Comes with a free version

Supported Email: Gmail


  • Allows data migration and local downloads
  • Provides 100% recovery of email backups
  • 24/7 customer support via email and phone
  • Supports custom cloud storage


  • Limited storage space for the trial version

10. ZOOK Email Backup

ZOOK Email Backup is a great email backup software since it allows you to archive 85+ email types. The software allows you to perform cloud-to-cloud email backups and hard drive backups. It also allows you to migrate backup data to different mailboxes to guarantee the security and accessibility of your emails.

zook email backup

Price: $99

Supported Email: Cloud Mail, Webmail, cPanel, Gmail, Outlook, Hotmail, Thunderbird, Mailbird, eMClient, etc. 


  • Allows bulk email backup
  • Allows you to backup emails using technical files
  • Enables email server and cloud server backups
  • Allows you to save emails as an IMAP account
  • Allows email backup using advanced filters


  • It takes much time to setup
  • The user interface is not friendly
  • Storage space gets duplicated quickly

How to Back Up Emails on Windows 11/10/8/7

A software tool that allows you to back up emails on Windows 11/10/8/7 easily is EaseUS Todo Backup Free. This software outperforms the rest because of its unique backup features, including incremental and differential backup. It also provides a multi-path email backup, including local drives, external drives, network locations, EaseUS cloud, etc.

The software allocates each user a free cloud storage space of 250GB. In addition to email backup, EaseUS Todo Backup Free allows you to save personal contacts, calendars, files, etc.

Other Features of EaseUS Todo Backup Free

  • Password-protected backups
  • Allows disk and partition cloning
  • Allows you to restore a system backup image to a computer of dissimilar hardware
  • Simple backup management, i.e., delete, merge, compress
  • It gives room for bootable backup and recovery via a WinPE bootable disk

To start saving your Outlook emails using EaseUS Todo Backup Free, you'll need to download and install a free software version on your computer. Next, to get started with using this email backup software free, you can follow the simple steps below to back up your emails.

 Free Download

Support Windows 11/10/8/7


Based on the top 10 email backup software discussed in this article, the one that takes the top position is EaseUS Todo Backup Free. This email backup software mainly supports Outlook emails and allows you to save your emails to multiple locations, including local drives, external drives, NAS, network, and cloud.

The tool is free to use and gives you access to many advanced features that are not easy to find in any backup software. With this tool, you can schedule to back up your emails daily, weekly, or monthly. You can also perform incremental and differential backups.

To start enjoying the email backup features associated with EaseUS Todo Backup Free, you'll need to download and install a free version of the software on your computer today. It's very easy to get started with the software.  

Email Backup Software FAQs

We've answered the following questions to help you know more about email backups.

1. How Do I Backup My Emails to the Cloud?

An easy way to back your emails to the cloud is using an account. Once configured, you'll just need to drag and drop the email messages from your primary mailbox to a dedicated mailbox folder on and archive it to the cloud. 

2. What Is the Best Way to Save Emails?

The best way to save emails is via email backup software. Such software guarantees the safety of your emails since it allows you to store them in multiple locations, including external drives, network locations, and the cloud. The most recommended email backup software to save your emails is EaseUS Todo Backup Free.

3. How Do I Back Up My Gmail Emails?

First, export and download your Gmail data. Next, create an archive for the data on your computer. You can then choose to back up the data to the cloud, a network location, local drives, or external drives using an email backup software like EaseUS Todo Backup Free.

4. Why Do You Need to Backup Up Emails?

It's important to backup emails because of the following reasons:

  • To keep them safe from malware or ransomware attacks
  • To free up space on your main emails folder
  • To provide a way of easily accessing old emails
  • To save copies of your emails so that you can easily refer to them when you can't access your primary emails folder

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Updated by Melissa Lee

Melissa is a sophisticated editor for EaseUS in tech blog writing. She is proficient in writing articles related to multimedia tools including screen recording, video editing, and PDF file conversion. Also, she's starting to write blogs about data security, including articles about data recovery, disk partitioning, data backup, etc.

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Written by Brithny

Brithny is a technology enthusiast, aiming to make readers' tech lives easy and enjoyable. She loves exploring new technologies and writing technical how-to tips. In her spare time, she loves sharing things about her favorite singer - Taylor Swift on her Facebook or Twitter.

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Product Reviews

TrustScore 4.7 | 47 reviews
  • Taking everything into consideration, we can say that EaseUS Todo Backup Home can offer you a little extra sense of security with a set of advanced tools. The interface provides quick adaptation, every process guiding you all the way through so you don't get stuck or further damage your system rather than keeping it safe.

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  • EaseUS Todo Backup Free lets you create backups of your important files or your entire computer through its streamlined interface. Just choose the backup type you'd like to get started, and let the program do the reset.

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  • EaseUS includes all the features I expect from backup software like versioning, incremental backups, and scheduling. For more advanced users, EaseUS allows you to install a pre-boot environment onto your hard drive so you can use it to restore files without burning a CD or putting it on an external USB drive.

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