(2023 Guide) How to Backup OneDrive for Business in 3 Ways

If you want to back up OneDrive for Business to protect your data continuously but have no idea to make it, you cannot miss this in-depth guide. Here, we offer some quick and easy ways to help you back up OneDrive with no hassle. Keep reading to learn more information.

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Updated by Jean on Feb 22, 2023
Written by Jane Zhou

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OneDrive for Business mainly serves companies all around the world, as it provides powerful storage, file sharing, and collaboration capabilities. It offers convenience for daily work. However, it also has some shortcomings, like the risk of files and data loss. That's why more and more people are searching for methods to back up OneDrive for Business.

Actually, the solutions are similar to backup OneDrive. And this post will walk you through 3 workable ways to easily create OneDrive for business backups. Just continue reading to find the best approach that suits your needs best.

Why Should Backup OneDrive for Business?

We all know that OneDrive for Business is a cloud storage platform. Then, many security threats like phishing and malware might increase the chances of files and data being corrupted. Below are some common situations:

#1. Security threats: 

Malware and Viruses can access OneDrive for Business files through a compromised computer and encrypt or corrupt data. The files and data saved in OneDrive for Business are at risk.

#2. Accidental deletion:

Usually, human errors are responsible for the accidental deletion, and employees might delete OneDrive for Business files accidentally

As you can see above, creating a OneDrive for Business backup is necessary to protect your data and files. Now, let's jump into the solutions!

Backup OneDrive for Business using a Profession Backup Software

When it comes to backing up OneDrive for Business, the quickest and easiest way is to use a professional backup software, like EaseUS Todo Backup Home

This software supports various backup types, including disk backup, system backup, file backup, and even cloud backup, which means it can meet almost all of your backup needs. Speaking of OneDrive for Business backup, it also provides different options for you to choose from, such as incremental and differential backup, scheduled backup, encrypted backup, and so on. Below are some advantages of using an excellent backup software:

  • You can create customized backups to backup whatever that's necessary effortlessly
  • Offer a wide range of backup options
  • Let you restore entire or individual OneDrive files

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Step 1. To start backup, click the Select backup contents.

create file backup step1

Step 2. There are four data backup categories: File, Disk, OS, and Mail.

create file backup step2

Step 3. On the left-hand side, you'll see a list of local and network files. Selecting the files to be backed up by expanding the directory.

File backup

Step 4. Follow the instructions on the screen and pick the location where you wish to store the backup.

File backup step4

In Backup Options, click Options to encrypt the backup with a password, specify the backup schedule, and choose whether or not to start the backup at a certain event in Backup Scheme. There are a variety of customizable features available for you to explore, and you may tailor the backup operation to meet your specific requirements.

Backup options

Step 5. Backups can be stored on a local disk, in EaseUS's cloud service, or on a network attached storage device (NAS).

file backup step4

Step 6. EaseUS Todo Backup allows customers to back up data to a third-party cloud drive or the company's own cloud storage.

If you wish to back up your data to a third-party cloud drive, select Local Drive, scroll down to add Cloud Device and enter your account information.

Backup to cloud
You may also use EaseUS's own cloud storage service. Click EaseUS Cloud, create an account using your EaseUS Account, then log in to your account.

backup to easeus cloud

Step 7. To begin a backup, choose Backup Now. It will appear in the shape of a card on the left-hand panel when the backup process has been successfully finished. To handle the backup job in more detail, right-click on it.

File backup step7

Backup OneDrive for Business By Copying Files Manually

Pros: Complete free; Anyone can backup OneDrive for Business

Cons: Time-consuming, as all actions are manual; Your backup might be lost if something is wrong with your computer.

People always create backups by copying files manually, and that's also suitable for backing up OneDrive for Business. You can download the files on OneDrive for Business to a local disk or copy them to an external hard drive. Below is the step-by-step guide:

Step 1. Log in to your Microsoft 365 account and go to OneDrive, then choose the files and data that you want to back up.

Step 2. Right-click on the mouse and choose the "Download" option. Also, you can hit the three dots beside the filename to find the "Download" button.


Step 3. After that, it will start downloading files from your OneDrive for Business. Once done, you can copy them to an external hard drive or save them on your local computer.

Backup OneDrive for Business with OneDrive Sync Client

Pros: Sync client is relatively easy to configure; available for any user

Cons: Limited storage; high risk

Another way is to use the OneDrive sync client to back up OneDrive for Business. This application is always used to transfer files between the cloud and a local machine. But beyond that, you also can use it as backup software to create OneDrive for Business backup by following the below tutorial:

Step 1. Hit the Cloud icon on your desktop, and sign in with your Microsoft 365 account.

Step 2. If you always accept the default folder location for your OneDrive files, click on the "Next" button. Otherwise, you can click on the "Change location" button to customize the folder. Once done, hit "Open my OneDrive folder" to continue.


Step 3. Once synced, click the OneDrive icon followed by the Settings option. Then, you can select when you want the data to be synced, the folders for syncing, or others based on your needs.


Step 4. Finally, all the files you chose will be available on your desktop.

Final Words

On this page, you can learn how to back up OneDrive for Business in 3 effective ways. And you can choose the right one that suits your needs best. All in all, we hope this post will be helpful in solving your problem.

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Backup OneDrive for Business FAQs

1. How do I backup my OneDrive drive?

All you need is to professional backup software, like EaseUS Todo Backup Home. It allows you to back up to or from OneDrive with a few simple clicks. For the detailed tutorial, you can move to this post:  

2. Does OneDrive need to be backed up?

OneDrive is a cloud storage platform allowing users to store and share files on the cloud. However, many security threats like phishing and malware attacks might increase the chances of files and data getting corrupted. So, it is necessary to back up OneDrive to protect your files.

3. Is there a difference between OneDrive and OneDrive for business?

There is a slight difference between OneDrive and OneDrive for business.

OneDrive is mainly used for personal storage, providing individuals with easy, secure, and quick access.

However, OneDrive for business mBusinessovides corporate access and allows users to work at home or on the road.

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Updated by Jean

Since graduating from university, Jean has been writing tech articles and has been a valuable member of the EaseUS team for over 5 years. Her areas of expertise include data recovery, disk partitioning, data backup, and multimedia world.

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Written by Jane Zhou

Jane is an experienced editor for EaseUS focused on tech blog writing. Familiar with all kinds of video editing and screen recording software on the market, she specializes in composing posts about recording and editing videos. All the topics she chooses are aimed at providing more instructive information to users.

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Product Reviews

TrustScore 4.7 | 47 reviews
  • Taking everything into consideration, we can say that EaseUS Todo Backup Home can offer you a little extra sense of security with a set of advanced tools. The interface provides quick adaptation, every process guiding you all the way through so you don't get stuck or further damage your system rather than keeping it safe.

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  • EaseUS Todo Backup Free lets you create backups of your important files or your entire computer through its streamlined interface. Just choose the backup type you'd like to get started, and let the program do the reset.

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  • EaseUS includes all the features I expect from backup software like versioning, incremental backups, and scheduling. For more advanced users, EaseUS allows you to install a pre-boot environment onto your hard drive so you can use it to restore files without burning a CD or putting it on an external USB drive.

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