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You need to transfer documents from PC to PC on Windows 10 or other Windows computers when you upgrade PC, switch from an old computer to a new one, and share files daily and work.
Here, we cover the most frequently used methods to help you transfer documents from PC to PC by using a USB/external hard drive, OneDrive, or using a PC data transfer tool.
Besides, we will also show you the simplest and fastest way to transfer the My Documents or Documents folder from one PC to another with step-by-step guides.
Although there are many ways to transfer documents and files from one computer to another, here we explain the three most usual and practical ways for you. Let's learn together.
1. Transfer Documents from PC to PC via USB/External Hard Drive
If you already have a USB flash drive or an external hard drive lying around, you can manually copy and paste the documents and files from one PC to another. This mostly manual process might take a bit longer if you have large files to transfer.
Buying a USB flash drive or external drive can cost tens to hundreds of dollars. If you don't have one, or if the USB drive isn't big enough, you can use OneDrive to transfer documents from PC to PC demonstrated in the next part.
If you're going to use a USB drive or an external hard drive to back up and transfer your documents between two PCs, check out the steps.
Step 1. Plug-in USB flash drive/external hard drive to the source computer.
Step 2. Once the USB drive is recognized, copy target documents to it. (Fix USB device not recognized in Windows)
Step 3. Unplug the USB flash drive securely and connect it to the target PC and transfer data.
2. How to Transfer Documents from PC to PC Windows 10 via OneDrive
To transfer documents and files from one PC to another running Windows 10/8/7, you can restore to the cloud storage service OneDrive. OneDrive allows you to save and share your files and photos with friends and family, and access them from any device, anywhere.
If you have a Microsoft account, you automatically get 5GB of storage for free. While if your documents are larger than 5GB and need extra space, there are affordable options with much more storage. The 100GB will cost you about $2 a month, and the 1TB will cost you about $7 a month and will let you subscribe to the Personal Edition of Office 365.
- OneDrive won't help you move applications and settings from one PC to another. If you need to transfer installed programs from one computer to another, here is the way to out.
Step 1. Find and right-click the file you want to transfer to another PC. Select the "Share" tab on the toolbar. On the pop-up window, choose "OneDrive".
Step 2. When the OneDrive opens, click the "Add" button to add and upload the documents to your OneDrive cloud account.
Step 3. When the syncing finishes, you can open the OneDrive app on another PC. Right-click on the document or file, and select "Download". Then, the documents will be transferred from one PC to another.
[Further reading: How to recover deleted files from OneDrive]
3. How to Transfer Documents from PC to PC via a Free PC Data Transfer Tool
If you don't have an external drive or OneDrive enabled, you can still use a free PC file transfer tool to transfer documents from PC to PC quickly and safely.
EaseUS Todo PCTrans Free provides comprehensive PC data transfer solutions.
- PC to PC data transfer: Move files, user account, installed programs from one PC to another over a network.
- PC transfer without internet: If there is no available network, create a backup file of a program and restore it to another computer with a USB or external storage device.
- App migration on local disk: Move applications from one local drive to another or even an external storage device to free up space, such as transfer programs from C drive to D drive.
- Data rescue: If your PC encounters an unbootable issue, use this tool to recover data from the dead hard drive.
Free download this easy PC file transfer software to copy documents and files from PC to PC with WiFi.
Step 1. Open EaseUS Todo PCTrans on both of your computers. Choose "PC to PC" to go to the next step.
Step 2. Make sure you have chosen the right transfer direction.
"New" - Move data from old computer to current new computer.
"Old" - Move data from current old n computer to remote new computer.
Step 3. Connect two PCs via the network by entering the password or verification code of the target PC. Besides, make sure you have chosen the right transfer direction and click "Connect" to continue.
The verification code is on the right top of the "PC to PC" main screen on the target computer.
Step 4. Then, choose "Files" to select files to transfer. Select the specific files as you want. What's more, you can click the Edit icon to customize the storage path for transferred data.
Step 5. Now, click "Transfer" to begin to transfer files from PC to PC. The size of the file determines the transfer time. Wait patiently.
My Documents or Documents folder is a special system folder to store the personal non-shared documents. And it might also contain application data and settings. You can find the Documents folder in this path: C:\Users\UserName\Documents.
Over time, when you want to replace your computer, a large number of files have been stored in this folder. Then, how to migrate Documents or other default folders like Downloads and Pictures from the old PC to the new PC quickly?
EaseUS Todo PCTrans comes to help you out. You can use it to transfer the whole Documents from one PC to another with a simple click.
Step 1. Launch EaseUS Todo PCTrans on both old and new computers. Click the "PC to PC" on the main screen to continue.
Step 2. Choose the right transfer direction.
"New": Transfer data from old PC to current new PC.
"Old": Transfer data from current old PC to remote PC.
Step 3. Connect the two PCs on the same LAN by entering the password or verification code of the target PC. Choose the right transmission direction and click "Connect" to continue.
The verification code is on the right top of the "PC to PC" main screen on the target computer. Turn on button behind Connection Verification.
Step 4. Go to "Files" section, select the individual files you need to move.
Step 5. And, click the "Transfer" button to begin the data migration. Wait for the transferring finishes. The time of the process varies based on the size of the files.
[Further reading: My Documents folder missing from Windows 10, how to restore]
Whether you want to transfer Word, Excel, PDF, or other documents or transfer the My Documents folder from PC to PC, EaseUS Todo PCTrans provides you with the easiest way to do it.
You can complete a one-stop PC upgrade with seamless data and application migration solutions. You can move programs to your new PC without reinstallation, migrate user account and settings directly without resetting, and transfer files unlimited.
About the Author
Daisy is the Senior editor of the writing team for EaseUS. She has been working in EaseUS for over ten years, starting from a technical writer to a team leader of the content group. As a professional author for over 10 years, she writes a lot to help people overcome their tech troubles.
Reviews and Awards
EaseUS Todo PCTrans Free is a useful and and reliable software solution created to serve in computer migration operations, be it from one machine to another or from an earlier version of your OS to a newer one. Read More
EaseUS Todo PCTrans is by the folks at EaseUS who make incredible tools that let you manage your backups and recover your dead hard disks. While it is not an official tool, EaseUS has a reputation for being very good with their software and code.Read More
It offers the ability to move your entire user account from your old computer, meaning everything is quickly migrated. You still get to keep your Windows installation (and the relevant drivers for your new PC), but you also get all your apps, settings, preferences, images, documents and other important data. Read More