Backup Outlook Signatures with 3 Ways in 2024

To avoid data loss, many people choose to back up Outlook signatures to USB or other places. This is understandable. In this article, we will show you detailed tutorials to back up Outlook signatures automatically and manually. Let's dive in!

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Melissa Lee

Updated on Feb 26, 2024

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If you need to change from your old computer to a new one, it's better to back up Outlook Emails, calendars, contacts, and notes and move them to the new computer. However, signatures are not included in the PST backup file. That's why you need to save signatures through other methods.

In this article, we will show you how to back up with a USB or Outlook backup software. the operation can be different, you may follow the steps exactly as we show you. Now, let's move on!

Backup Outlook Signatures with a Comprehensive Tool

EaseUS Todo Backup is a comprehensive data backup program that can be used to back up an entire hard drive or selected disk partitions, creates a free system backup image, and restores the backup on other devices with one click.

With this tool, you can select the signatures you want to back up manually or set the time period to back up your data regularly. You can set the program to back up files in Windows 10 and other systems daily, weekly, or monthly, without doing it manually yourself. You may check more features of it below.

Main features:

Download the software from the button below and follow the steps to start.

Step 1. Launch EaseUS Todo Backup on your computer, and click Create Backup on the home screen and then hit the big question mark to select backup contents.

backup outlook mail step 1

Step 2. Among the four backup options, click "Apps data".

backup outlook mail step 2

Step 3. Then you can see all the apps that can be backed up. Find and chekc the "Microsoft Outlook" option. Select the mailbox addresses you want to make a backup of the mails, contacts or calendars and click "OK".

backup outlook mail step 3

Step 4. Next, you'll need to choose a location to save the Outlook backup by clicking the illustrated area.

backup outlook mail step 4

Step 5. The backup location can be another local drive on your computer, an external hard drive, network, cloud or NAS. Generally, we recommend you use an external physical drive or cloud to preserve the backup files. 

backup outlook mail step 5

Step 6. Cusomiztion settings like setting an automatic backup schedule in daily, weekly, monthly, or upon an event, and making a differential and incremental backup are available in the Options button if you're interested. Click "Backup Now", and the Outlook backup process will begin. The completed backup task will display on the left side in a card style.

backup outlook mail step 6

Backup Outlook Signatures in Outlook

If you don't want to download software or apps, you may keep all your signature data or back up Outlook Emails to USB. Of course, the prerequisite is that you need to possess a USB with enough storage.

However, you need to back up your data manually. And if you didn't backup before a system failure or other issues, data loss can still happen. All in all, if you don't mind, let's check the tutorial below.

Backup Outlook Signatures in Outlook

Step 1. Open Microsoft Outlook on your computer and click "File" from the menu at the top.

Step 2. Click "Options" and select "Mail" from the menu on the left.

Step 3. Hold down the "CTRL" key on your keyboard and click "Signatures…" All your signatures will be listed. Then, you can select and copy the signatures you want.

Step 4. Paste the signatures copied to a USB stick or any other device. Your Outlook signatures will be saved.

Start a live chat with an EaseUS Expert to tailor an enterprise backup solution specific to your requirements. We are here to assist you with the following as well:

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Backup Outlook Signatures Through File Explorer

Outlook data are saved on your computer as file folders. Therefore, if you have deleted the Outlook program on your computer and thus can't find the signature within the app, you may go to File Explorer.

In File Explorer, you can find Outlook data folders by entering the path in the search box. Not just signatures, but other Outlook data can all be found. Now, you can follow the steps below to start.

Backup Outlook Signatures Through File Explorer

Step 1. Open "File Explorer" on your new computer, enter %appdata%\Microsoft\Signatures\ in the address bar and click "Enter" on your keyboard.

Step 2. Then, you will see a copy of all signatures you created. Select and copy the signatures you want by pressing your keyboard.

Step 3. Paste all the saved signatures to your USB stick, cloud storage, or other devices.

Bonus tip. How to Restore Outlook Signatures

It's easy to restore Outlook backup if you have a backup. Since some people don't know how to operate it correctly, in this part, we will show you in detail. With an Outlook signatures backup file, you can restore all data on another device as shown in the steps below.

Restore Outlook Signatures

Step 1. Install Microsoft Outlook on your new computer. Then, open Microsoft Outlook and click "File".

Step 2. After that, you need to click "Options" and select "Mail".

Step 3. Hold down the "CTRL" key on your keyboard and click "Signatures…" This will open the folder that should be containing all your signatures.

Step 4. Open and copy the signatures folder you saved before. Then, paste it to the right folder on your new computer.

Backup Outlook Signatures FAQs

In this part, we will give you some frequently asked questions and their answers. Let's check on them now.

1. Where are my Outlook signatures stored?

It depends on the Windows drive you use:

  • On Windows 10: \Users\AppData\Roaming\Microsoft\Signatures;
  • On older versions of Windows: \Documents and Settings\user\Application Data\Microsoft\Signatures.

2. How do I back up and restore my Outlook 2016 signatures?

You can do it by following the steps below:

  1. 1. Open Outlook and click "File" in the top right corner.
  2. 2. Click "Options" and select "Mail".
  3. 3. Hold "CTRL" and click "Signatures..." at the same time.
  4. 4. Copy your signatures to a USB. and you can then restore all the signatures from the USB whenever you want.
  5. 5. After restoring your signatures, restart "Outlook".

3. How do I export all my signatures in Outlook?

You may follow the steps here:

  1. 1. Open a folder on your computer and enter %userprofile%\AppData\Roaming\Microsoft\Signatures in the address box.
  2. 2. Press the "Enter" key to open the "Signature" folder where all your signatures are saved.
  3. 3. Copy all your signatures to export them anywhere you want.

EaseUS Todo Backup

EaseUS Todo Backup is a dependable and professional data backup solution capable of backing up files, folders, drives, APP data and creating a system image. It also makes it easy to clone HDD/SSD, transfer the system to different hardware, and create bootable WinPE bootable disks.

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  • Written by

    Melissa Lee

    Melissa is a sophisticated editor for EaseUS in tech blog writing. She is proficient in writing articles related to screen recording, voice changing, and PDF file editing. She also wrote blogs about data recovery, disk partitioning, and data backup, etc.…
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