[Fixed] Excel Cannot Open the File Because the File Format or File Extension Is Not Valid

Roxanne updated on Sep 16, 2020 to File Recovery | How-to Articles

Did you get an error message of 'Excel cannot open the file **.xlsx because the file format or file extension is not valid' while trying to open a file? Quick fixes and advanced solutions are available here to fix this problem and access your document.

Many users may encounter an error when trying to open or edit an Excel file in Office 2003, 2007, 2010, 2013, 2016, and 2019. The error message displays, "Excel cannot open the file because the extension is not valid". This article will provide you with the effective solutions to resolve Excel cannot open the file error, and get your MS Excel data back right here now.  

Workable Solutions Step-by-step Troubleshooting
Fix 1. Change File Extension Open Microsoft Excel and go to "File" > click Export and choose Change File Type...Full steps
Fix 2. Open in Safe Mode Press Windows+R key, type: excel.exe /safe and click "OK" > Save the file as .xlsx...Full steps
Fix 3. Use Open and Repair Start Office Excel > click File and Open > select the inaccessible Excel file...Full steps
Fix 4. EaseUS File Repair Tool Use EaseUS MS Office document repair tool to fix corrupted or damaged Excel files when Excel cannot ...Full steps

Error "Excel Cannot Open the File Because the File Format or File Extinction Is Not Valid"

Error - Excel can't open the file.

Sometimes, when you try to open or edit an Excel file on Microsoft Office 2003, 2007, 2010, 2013 or 2016, you may encounter the following problem:

"Excel cannot open the file 'filename.xlsx' because the file format or file extension is not valid. Verify that the file has not been corrupted and that the file extension matches the format of the file."

It usually indicates the file is not compatible with the Excel version or the file has come corrupt or damaged. In this article, we will show you all the possible solutions, and you can try them respectively until fixing the issue. 

4 Effective Fixes for Excel Cannot Open the File Because the Extension Is Not Valid

There are four useful solutions in total to solve the Excel cannot open the file issue. Besides, two methods are provided to recover Excel when the file format or file extension is not valid. 

Fix 1. Change the Excel File Extension

Many times, this error occurs due to the incompatible file extension of the Excel file. MS Excel saves Excel workbooks as XLSX or XLS file by default. Excel 2003 and earlier version save files as XLS, whereas Excel 2007 and later versions like the Excel 2010, Excel 2013, Excel 2016 and 2019 save files in XLSX file format. You can change the default file format for the corresponding Excel version to any other file format supported by MS Excel.

Step 1. Open Microsoft Excel and go to the "File" tab.

Step 2. Click "Export" and choose "Change File Type".

Change file extendsion.

Step 3. Change the file extension to any other file format that MS Excel supports and click "Save As". Then, Check if Excel can open your file or not.

Fix 2. Open the Excel File in Safe Mode and Disable Add-ins

If Excel cannot open the file, try running Excel in safe mode to see if it can be accessed successfully. This method also checks if there are any errors in MS Excel.

Step 1. Press Windows+R key, type excel.exe /safe, and click "OK". Loading Excel without templates and add-ins allows you to see if the program works as it should or if it is corrupted.

Open Excel in Safe Mode.

Step 2. If Excel opens normally, check for any add-ins that are causing problems in Excel. Disable the add-ins and click on the "OK" button.

Step 3. Restart Excel to check if the problem is fixed. If not, move on to the next approach.

Fix 3. Open Excel File Using Open and Repair Feature

The "Open and Repair" is a built-in easy-to-handle MS Excel utility that allows you to correct the error Excel cannot open the file because the file format or file extension is not valid.

Step 1. Start Office Excel. On the File menu or the Microsoft Office button, click "Open".

Step 2. In the Open dialog box, click to select the inaccessible Excel file.

Step 3. Click the down arrow on the Open button, and then click "Open and Repair". Microsoft Office will then start to check the Excel document and repair problems or corruption it found. 

Fix 'Excel cannot open this file' error with Open and Repair feature.

Fix 4. Use EaseUS File Repair Tool to Fix Excel Cannot Open the File

If Excel cannot open the file because the extension is not valid problem is caused by file corruption rather than file compatibility, you need a professional file repair program to help you fix the problem. 

EaseUS Data Recovery Wizard is an all in one tool that can help restore corrupt files easily and efficiently. It can help to repair corrupted JPEG/JPG or recover damaged MP4 and MOV files on both Windows and Mac computers. 

This professional MS Office Excel file repair tool has the following salient features.

  • Recover corrupted Excel files in XLSX/XLS formats
  • Repair single or multiple Excel file without quantity limit
  • Restore Excel data including table, chart, formula, chart sheet, and more
  • Real-time preview of repairing corrupted Excel file
  • Supports MS Excel 2019/2016/2013/2010/2007/2003/XP/2000/97/95 versions

Now, download EaseUS MS Office document repair tool for free and follow the step-by-step guides below to repair damaged Excel files with three steps.

Step 1. Select a location to start finding corrupted Excel files

Launch EaseUS Data Recovery Wizard, and then scan the corrupted or damaged Excel files.

repair Excel file - 1

Step 2.  Repair and recover corrupted Excel document

First, find the damaged files through the filter, file path, search, etc.

Second, preview and repair. This program will automatically repair corrupted and damaged Excel files.

repair damaged Excel files

Tip: It supports single file size <= 100MB.

Step 3.  Save the Excel file to a secure location

Click "Recover" to save the repaired Excel files to a safe location ( DO NOT save the files back onto the same hard drive partition or external device where you lost the data from).

Save repaired Excel files

How to Recover Excel File When the File Format or File Extension Is Not Valid

If your unsaved Excel file cannot be opened because the file format or file extension is not valid, how to recover unsaved Excel file? Try the two ways below. 

1. Restore Unsaved Excel Wordbook from Previous Versions

This method can only restore lost files to a previous version. It means that you may lose some changes you may have made to the document.

Step 1. Right-click the inaccessible Excel document and choose "Properties".

Open Excel properties

Step 2. Open the "Previous Version" tab to list all the previously stored version of the Excel file.

Step 3. Choose the right version and click "Restore" to retrieve the document.

recover unsaved excel from previous versions

2. Restore Unsaved Excel File Using AutoRecover

This method only works when you have turned on the AutoSave feature in Office Excel. And it's also helpful for recovering unsaved Word document

Step 1. Open Office Excel and got to the "File" tab > click "Info".

Step 2. Besides Manage Versions, you'll see all autosaved versions of your file.

Restore cannot be opened Excel file from previous version.

Step 3. Open the file in Excel and click "Restore". 

Restore Excel file that cannot be opened

Step 4. Save the file with another file name and set the extension as .xlsx.

Worthy Tips to Prevent Excel File from Loss

There are many ways to prevent data loss. If you have lost important Excel files due to careless deletion, hard drive formatting, or virus attack, you can use the data recovery tool to retrieve lost data. There is another crucial point to avoid data loss, which is backing up your Excel file at any time. 

1. Recover Deleted or Lost Excel File with File Recovery Software

Except for restoring unsaved Excel caused by Excel crashes when saving or other reasons, many users need to recover lost excel spreadsheets caused by accidental deletion, OS crash, hard drive damaged/corrupted, or lost partition. On this occasion, you have to resort to a professional file recovery tool for help. And EaseUS file recovery software is worth to try. It allows you to recover deleted DOC/DOCX, XLS/XLSX, PPT/PPTX, PDF, CWK, HTML/HTM, INDD, EPS, etc. with a few clicks.

Give it a try to get your lost Excel back immediately:

Step 1. Specify a location.

Run EaseUS Data Recovery Software. Choose the drive X: or perhaps a specific folder on Desktop or somewhere else where you lost the excel files, and then click "Scan".

select a location and click scan

Step 2. Scan for data.

During the scan, you'll see more and more data showing up very quickly in the "Deleted files" result. That's part of what the software has found and displayed. To quickly find the Excel files in the massive data in the scan results, click on the "Filter" on the top area and choose "Documents". Or, search .xls or .xlsx in the Search box. 

scan excel files

Step 3. Preview and recover.

You can double click on a file to preview its integrity. Finally, select the desired files and click "Recover".

preview and recover excel files

2. Back Up Excel File Automatically 

If you need to modify and change your worksheet frequently, turning on the AutoSave feature is also necessary. Or you can also copy and backup your file to another safe location manually in case of accidents.

Turn on AutoSave feature in Excel

Final Words

"Excel cannot open the file '(filename)' .xlsx because the file format for file extension is not valid" is a usual error that you can face while opening an Excel file. With the help of the above methods, this error can easily be resolved without data loss.

If Excel cannot open the file problem is due to file corruption, EaseUS file repair tool can help you fix and recover the Excel file with a few clicks in a short time. It is good at repairing photos, videos, documents, and other files on the hard drive, SD card, memory card, or any other storage medium. No matter they are lost or existed on your devices. It's worth a shot.

Excel Cannot Open the File Because the Extension Is Not Valid FAQs

The following four frequently asked questions are highly related to Excel cannot open the file because the file format or file extension is not valid. If you also have any of these problems, you can find the methods here.

How do I fix file format or file extension is not valid?

You can try to fix Excel cannot open the file because the file format or file extension is not valid by changing the file extension:

Step 1. Open your Excel file. On the taskbar, select "File". Then select "Options" > "Export" > "Change File Type".

Step 2. You can directly change the file extension depending on the version of Excel installed.  Click "Save As". Then, check if the error "Excel cannot open the file" is resolved or not.

How do I recover an Excel file format or file extension is not valid?

You can restore Excel file format, or file extension is not valid from previous versions.

Select the damaged file. Right-click it and click "Properties" > "Previous Version". A list of previous versions will appear; you need to select the option you are interested in and click "Restore" to recover. Previous versions come file File History or from restore points.  

What does file extension not valid mean?

"Excel cannot open the file '(filename)' .xlsx because the file format for file extension is not valid" is a common error that many users may encounter while opening an. xlsx file, especially when opening a spreadsheet received through an email. The possible reasons for this issue might be:

  • The Excel file is corrupt or damaged.
  • The Excel file is not compatible with the version of MS Excel you're using.

Why can't I open an XLSX file?

When the Excel file is corrupted, not compatible with the Excel version, infected by the virus, or received by email are the common cause of "Excel cannot open the file because the file format or file extension is not valid" problem. Any of these problems appear, you could not open an XLSX file. 

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Frequently Asked Questions

1. Why choose EaseUS Data Recovery Wizard?

"EaseUS Data Recovery Wizard is the best we've seen. It's far from perfect, partly because today's advanced disk technology makes data-recovery more difficult than it was with the simpler technology of the past, but it's fast and efficient..."PCMag

"The first thing you'll notice about EaseUS Data Recovery Wizard Pro is that its interface is very clear and uncluttered, with only a small collection of self-explanatory controls. You won't find lots of extra options hidden in a system of hidden menus, either; what you see really is what you get."techradar

"Recover lost files, even after deleting a partition or formatting your drive."Macworld

2. Why cannot I recover 2GB data for free?

It is recommended to check the version installed is Free or Trial because they are different versions.

Trial has data preview function but cannot save any files, while the Free version enables to recover 2 GB files. The default free space is 500 MB and you may share the product on social media to get another 1.5 GB.

3. Why cannot the recovered files be opened?

A file is saved as 2 parts on the storage device: directory info (which is comprised by file name, time stamp and size info, etc.) and data content.

If the files with original file names and folder structures cannot be opened, one possible reason is the corrupted directory info. There is still a chance to recover the data content with the RAW Recovery method in our software.

4. Why isn't it suggested to recover the files back to the original drive?

The storage structure of the lost files would be altered or damaged by any changes on the drive. If you save the recovered files back to the same drive, the original data structures and data content would be corrupted or overwritten, which causes permanent data loss. So you should prepare another disk to save the files.

5. How can I check whether my data is recoverable or not before purchase?

The Free version helps you save 2GB files, so verify the recovery quality of our product before purchase.

6. How long does it take to scan the drive?

It strongly depends on the capacity of your hard drive and the performance of your computer. As reference,most drive recoveries can be completed in around 10 to 12 hours for a 1-TB healthy hard drive in general conditions.

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