Recover Overwritten or Replaced Excel/Word Document

Tracy King updated on Feb 22, 2020 to File Recovery | How-to Articles


While editing documents, it is common to accidentally save over your work and lose important sections that were deleted. You can restore overwritten Word documents from locating the temporary files or restoring from an automatically-saved Previous Version. To not worry about losing files again, use EaseUS Todo Backup to back up your Word or Excel to avoid data loss in the future.

How to Recover an Accidentally Overwritten Excel or Word File

"I accidentally overwrote an Excel file and saved it, is there any way I can restore the overwritten file?"

"Does anyone know how to restore a replaced Word file in Windows 10, 8 or 7? I replaced a Word document on Desktop and saved the file. I need that saved-over document!"

Workable Solutions Step-by-step Troubleshooting
Method 1. Recover Excel/Word Files from Temp Files Navigate to the temp file location > Open Excel > Click File > Info...Full steps
Method 2. Recover from the Previous Version Create a new Excel/Word file > Select Properties > Go to Previous Versions...Full steps

Overwriting or replacing an Excel or Word file is not a new problem for most Windows PC users. However, the issue is familiar, yet the solution still eludes most. So what can you do when your Excel or Word file gets overwritten or replaced? Here, we provide two reliable methods to restore overwritten Excel or Word documents. And, in the end, a smart Word/Excel backup solution is recommended to prevent data loss. 

Once you lose an Excel or Word file by overwriting, do not save any more files onto the drive. Try Method 1 or 2 to get your replaced files restored in time. 

Method 1. Find and Recover Excel/Word Files from Temp Files

Usually, while you are editing a Word or Excel file, Office will automatically create some temporary files as a backup in a specific location on your Windows PC if you don't save the document. And the temp files won't overwrite the previous ones. Therefore, if you saved over an Excel or Word document, you can try to find the overwritten file from the temporary file.

You can navigate to the temp file folder location on your PC and find the Excel/Word temp files. Then, open and save the files as you need.

  • On Windows 7: C:\Users\UserName\AppData\Roaming\Microsoft\Excel (Word)\ 
  • On Windows 8/10: C:\Users\UserName\AppData\Local\Microsoft\Office\UnsavedFiles\

Or you can use the Recover unsaved file feature of Microsoft Office to recover Excel or Word from temporary files. 

Step 1. Open Excel, and click "File" > "Info" > "Manage Workbook". Click "Recover Unsaved Workbooks" from the drop-down menu.

restore excel file saved over

Step 2. Select the unsaved file and click the "Open" button. Then, on the pop-up window, choose "Save As" to recover it.

After this, you should have successfully restored the overwritten Excel or Word document on your PC and can continue using it as usual. If this doesn't work, move on to the next method.

Method 2. Recover Excel/Word Document from the Previous Version

Step 1. Create a new Excel/Word file with the same name as your lost Excel/Word file or find your present, saved-over Excel/Word file.

Step 2. Right-click on the Excel or Word file and select "Properties".

Step 3. Go to "Previous Versions", find and select the latest version or the version you want back, click "Restore".

recover previous version of excel file

This is all there is to it, your replaced or overwritten Excel or Word file will be restored with the same file name.

Note: We don't advise you try any data recovery software on the market for this task. Generally, all the third-party software only helps recover the original file after it is deleted from your storage device. In this case, the file has been saved over, and these tools will not help locate a previous version.

EaseUS data recovery software is no exception for retrieving an overwritten Word document. It is not designed to restore from the previous version. However, it's still a possible solution if all of the other attempts failed. There is a small chance to recover files that are not overwritten. Besides, it's good at recover files that are accidentally deleted or formatted. Don't give up any opportunity to get your data back. It's definitely worth a try. 

  • Recover deleted, formatted, and inaccessible data in different data loss situations.
  • Recover photos, audio, music, and emails from any storage effectively, safely and completely.
  • Recover data from the recycle bin, hard drive, memory card, flash drive, digital camera, and camcorder.

Step 1. Launch EaseUS Office file recovery software on your computer. Your hard drives, as well as external hard drives, will be detected and displayed on the disk map. Choose the exact location where you lost the Office files and click the Scan button.

select the office file location

Step 2. The software will start a quick scan after you click the Scan button, and very soon the deleted files will show up. It may take a little longer for the Advanced scan to find many more data. When the process is over, you can filter the Office files by the "Documents" category.

scan lost office files

Step 3. Select the Office files (e.g. Word, Excel, and PowerPoint) and click the Recover button. You can browse for a different location to save the recovered files.

select office files and recover

How to Back up Word/Excel to Avoid Data Loss

The best way to avoid document loss is by backing up your document regularly. Although Microsoft Office offers you the AutoRecover feature to automatically back up the unsaved files, it won't help protect the saved document. If you have a smart backup for the saved Excel or Word file, you can recover the backup even if it has been overwritten. In such a case, EaseUS backup software can be set to back up your files every half hour. It is useful:

  • To back up database files that are frequently changed
  • To back up shared files that are frequently updated
  • To create multiple backup points for recovery or rollback

If you often edit important Word and Excel documents, you should back them up with this smart tool.

Step 1. On the home menu, choose "Smart Backup".

Step 2. A Smart Backup window then pops up, simply choose the files you want to back up from your computer Library, My Documents, Favorites, Computer hard disk partitions, or Desktop.

Step 3. The software will select a default location according to the available disk space it detects. You may also choose your preferred location to store the backup image.

Step 4. Click "Proceed". All selected files will be backed up quickly.

back up word document to avoid data loss or recover overwritten Word

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Frequently Asked Questions

1. Why choose EaseUS Data Recovery Wizard?

"EaseUS Data Recovery Wizard is the best we've seen. It's far from perfect, partly because today's advanced disk technology makes data-recovery more difficult than it was with the simpler technology of the past, but it's fast and efficient..."PCMag

"The first thing you'll notice about EaseUS Data Recovery Wizard Pro is that its interface is very clear and uncluttered, with only a small collection of self-explanatory controls. You won't find lots of extra options hidden in a system of hidden menus, either; what you see really is what you get."techradar

"Recover lost files, even after deleting a partition or formatting your drive."Macworld

2. Why cannot I recover 2GB data for free?

It is recommended to check the version installed is Free or Trial because they are different versions.

Trial has data preview function but cannot save any files, while the Free version enables to recover 2 GB files. The default free space is 500 MB and you may share the product on social media to get another 1.5 GB.

3. Why cannot the recovered files be opened?

A file is saved as 2 parts on the storage device: directory info (which is comprised by file name, time stamp and size info, etc.) and data content.

If the files with original file names and folder structures cannot be opened, one possible reason is the corrupted directory info. There is still a chance to recover the data content with the RAW Recovery method in our software.

4. Why isn't it suggested to recover the files back to the original drive?

The storage structure of the lost files would be altered or damaged by any changes on the drive. If you save the recovered files back to the same drive, the original data structures and data content would be corrupted or overwritten, which causes permanent data loss. So you should prepare another disk to save the files.

5. How can I check whether my data is recoverable or not before purchase?

The Free version helps you save 2GB files to better verify the recovery quality of our product before purchase.

6. How long does it take to scan the drive?

It strongly depends on the capacity of your hard drive and the performance of your computer. As reference,most drive recoveries can be completed in around 10 to 12 hours for a 1-TB healthy hard drive in general conditions.

About Data Recovery Wizard

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