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You add new data, formulas, and formatting on your worksheet, then hit File and Save As to keep the changes. But when you bring up the file later to find that your changes are gone and not saved. What an annoying thing it is!
Sometimes, you may face the problem that Microsoft Excel not saving changes or Excel not saving formatting changes on existing. Although Excel has an AutoSave (how to turn on Excel AutoSave) function that will automatically store your workbook as you edit it, it doesn't work in this case where you've saved the files on one's own initiative.
The reasons behind Excel's not saving changes problem are diverse. Read on and know why is Excel not saving formatting, and how to troubleshoot.
Why Is Excel Not Saving Changes (Formatting, Data, and Formula)
Do you have any idea why Excel 2016 not saving changes? The following information can help you identify possible causes of this issue.
- Lack of permission to the folder where the file is saved.
- Third-party Add-ins are interfering with Excel saving.
- Excel XLS or XLSX file is corrupted due to uncertain factors.
- Insufficient disk space for saving Excel changes.
- Antivirus software conflicts with Excel and prevents saving changes.
Now that you've understood the causes of the Excel not saving changes problem, let's begin to address it.
Fix 1. Repair Corrupted Excel XLS or XLSX File
At the very beginning of problem-solving, you should first check whether your workbook is intact. If the Excel document workbook is damaged, of course, it cannot save the changes.
To repair corrupted Excel documents, you have two ways to make it.
Use a File Repair Tool
To repair damaged Excel, Word, or PTT Office documents, you can apply Stellar Toolkit for File Repair for help. It supports repairing corrupted PDFs, PowerPoint files, and Word documents efficiently. Follow the steps below to repair Excel files within three steps.
Step 1. Select the Excel Files
Download, install and launch Stellar Toolkit for File Repair. Go to the software's home screen and click "Repair Spreadsheet".
Step 2. Repair the Excel Files
Browse to select the corrupt Excel files (XLS/XLSX). You can click on the Search option if you don't know its location. Once the file is selected, click "Repair". The software will initiate the scanning and repairing process.
Step 3. Preview and Save
Once the scan and repair process is over, the items will be displayed in a tree-view on the software's left-hand panel. Preview the items by double-clicking on them.
If the file preview is satisfactory, click the "Save File" button on the main menu. When prompted, choose the destination to save the salvaged file. Click "OK".
Use Office Open or Repair Option
Microsoft Office offers an inbuilt Open or Repair tool to fix corrupted documents.
Step 1. Start Excel 2016, 2013, 2010, or other versions.
Step 2. Click "File" at the top left corner, then, click "Open".
Step 3. In the Open dialog box, choose the Excel file that cannot be saved.
Step 4. Click the down arrow on the "Open" button, and then click "Open and Repair".
Fix 2. Check the Folder Permission
When you want to save an Excel file, you need to have the read, write, and modify permissions to the folder in which you are going to save the workbook.
You can right-click the folder, choose "Properties" > click the "Security" tab. Check the permission for the folder.
If the read and write permission are denied, the Excel saving process can't be completed. And you need to take the ownership to edit and save the file.
Fix 3. Start Excel in Safe Mode
Sometimes, plug-ins are the source of the problem. If you can save Excel formatting when you run Excel in safe mode, the problem may be caused by a third-party add-in.
Start your application in safe mode and see if Excel not saving changes problem has gone away.
Hold the Ctrl key and click on the Excel icon. Don't release the Ctrl key till it asks you for safe mode confirmation. Click "Yes" to open Excel in safe mode.
If you can save Excel formatting changes, then open Excel normally and disable add-ins one by one and run it start again every time you disable an add-in to determine the culprit add-in.
Fix 4. Disable Add-ins in Excel
Step 1. Open Excel. Click "File" > "Options" > "Add-ins".
Step 2. Select "COM Add-ins", and click "Go".
Step 3. Uncheck all the add-ins in the list, and click "OK". Then restart Excel.
Fix 5. Make Sure Enough Space on Disk
When you save Excel to a hard disk or an external storage drive, you must make sure that the disk has sufficient free space to allow you to save the file. If the hard disk does not have sufficient space, Excel cannot complete the save operation, and you receive Excel not saving changes error message.
You can use an easy Windows 10 partition management tool to help you resize and extend the partition. EaseUS Partition Master allows you to extend the partition on HDD, SSD, and external hard drive without data loss.
Simple steps to increase space on a hard drive partition with EaseUS partitioning software.
Step 1. Locate the Target Partition
To start extending partition, you should first locate the target partition and select "Resize/Move".
Step 2. Extend the Target Partition
Drag the partition panel rightward or leftward to add unallocated space into your current partition and click "OK" to confirm.
Extra Option: Get Space from Another Drive
If there is not enough unallocated space on your disk, right-click on a big partition with enough free space, select "Allocate space".
Then select the target partition that you want to extend at the allocate space to column.
Step 3. Execute Operations to Extend Partition.
Drag the dots of the target partition into the unallocated space and click "OK".
Then Click the "Execute Operation" button and click "Apply" to keep all the changes.
Fix 6. Repairing Office Installation
Microsoft has a repair utility to repair corrupted Office applications that may cause Excel not saving changes.
You can first try Quick Repair which takes a few mins. If that doesn't help then try Online Repair to fix corrupted installation that may take dozens of minutes in general.
Step 1. Right-click the Windows start button, and click "Control Panel".
Step 2. Click "Programs and Features" and click on "Microsoft Office".
Step 3. Click "Repair" > "Continue". Choose "Quick Repair" or "Online Repair". Wait for the process to finish and start Excel and see if you can save it
Fix 7. Deactivate the Antivirus Software Temporarily
When the antivirus software is running and protecting your computer, it may interrupt the Excel saving process and stop you from keeping formatting or data changes.
To check whether your antivirus software conflicts with Excel, you can temporarily close the antivirus software, and then try to save the Excel file. However, Microsoft does not recommend that users turn off anti-virus software, because it makes your computer vulnerable to viruses or malware. Therefore, once the problem is figured out, you need to open the anti-virus software in time.
Other Useful Workarounds to Save Excel Workbooks
If none of the solutions that are listed in this article helps to solve the Excel not saving changes, or Excel not saving formatting changes problem, try the following options to save your Excel files.
- Use the Save AS feature to save Excel by using a new file name.
- Move the original worksheets to a new workbook.
- Save the file as a different Excel file type, such as change .xls to .xlsx or convert .xlsx to .xls.
- Save the workbook to a different location.
- Try to save the Excel files in safe mode.
To Sum Up
That's it. We have tried out best to cover all the useful information about Excel 2016 or other Excel versions not saving changes issue. The reasons for this problem are restricted file permission, third-party Add-ins, not enough storage space, file damage, and conflicting antivirus software.
To solve Excel cannot save matter, you can take corresponding measures to solve Excel not saving changes. For example, check folder permission, disable add-ins, extend the disk space, turn off antivirus software, as well as repair corrupted Excel files with a file repair tool.
If the methods don't work, and your Excel still not saving formatting changes, take the several tips to save Excel files in other ways.
Hope this user guide can help you.
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Brithny is a technology enthusiast, aiming to make readers' tech life easy and enjoyable. She loves exploring new technologies and writing technical how-to tips. On her spare time, she loves sharing things about her favorite singer - Taylor Swift on her Facebook or Twitter.
Cedric Grantham is one of the senior editors of EaseUS who lives and works in Chengdu, China. He mainly writes articles about data recovery tutorials on PC and Mac and how-to tips for partition management. He always keeps an eye on new releases and likes various electronic products.
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