How to Share Files with Dropbox [Step-by-Step Guide]

It is quite crucial to share files with a group of people within only a few minutes in this fast-changing business world! Do not worry about it, here we will show you how to share files with people via dropbox. Please follow the step-by-step guide, I believe you will master this skill as quickly as possible!

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Imagine a situation where you have a crucial file that you must share with a group of people. Besides, you have only a few minutes to share the file. It must be irritating, right? I guess the answer is yes! Do not worry, all you need is a fast-sharing App like Dropbox. It is compatible with desktops and mobile phones, enabling you to use it anywhere at any time. 

DropBox is one of the most significant cloud storage options for personal and professional usage. It's possible that new users aren't aware of all the sharing choices and security protections it offers. You can learn how to use Dropbox in a beginner's tutorial, but in this post, we'll show you how to transfer files and keep your private information safe.

Sharing files on Dropbox is crucial for anyone who wants to send details of the files to several people. Knowing how to share the files is also equally important. The main objective of this article is to enlighten people on the ways to share these files and the benefits of using Dropbox.

One can spend a lot of time sharing files using conventional methods. This is why Dropbox was introduced to simplify the process of sharing files and therefore save time. Anyone who wishes to use Dropbox for sharing files should follow the solutions in this article to get reliable and insightful information. Keep reading to the end to discover the step-by-step guide with EaseUS Todo PCTrans to help you while using Dropbox. Using this article, you'll learn how to safely and efficiently share files and folders from your Dropbox account with others.

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Can I Share Files and Folders with Dropbox for Free

Yes, Dropbox does not charge for sharing files. Consequently, anyone with Dropbox can send files to different people within seconds by following the right steps. These steps are straightforward. As a result, almost anyone can send files to different recipients conveniently. The main benefit of using Dropbox to share files is that it saves time. One does not have to send the files to individuals since the files can be shared with group recipients. Another benefit is that one can authenticate whether the files have been received.

Through Dropbox, it is possible to tell whether the recipients have actually seen the files. Furthermore, Dropbox allows sharing of different kinds of files. Most of the conventional file-sharing options do not support certain types of files. But Dropbox supports almost every type of file, including huge documents, which might not be supported by most of the other options.

Dropbox users can use the three main methods to share files, including, Dropbox Desktop App, and Dropbox Mobile App.

The three options provide flexibility where users can choose the option that they feel is most suitable. Using the mobile app is ideal because it gives users the freedom to share files from almost anywhere. One can share files even when traveling through a convenient mobile app.

Method 1. Share Files with

Step 1. Sign in to

Step 2. Hover over the folder or file to be shared and click on the share icon, which is a rectangle with an up arrow.

Step 3. Type the name, group, or email of the recipient/s and then click to select them from the given results.

Step 4. Select "can view" or "can edit" to provide more options. Users are given the option of adding a note and whether to post the notes as comments.

Step 5. Click on either "share folder" or "share file".

Method 2. Share Files with Dropbox App

Step 1. Open the Dropbox folder in file explorer, while Mac users should open it on Finder.

Step 2. Command or right-click the folder or file to be shared and finish by clicking "share".

Step 3. Type the group, name, or emails of the recipient/s and then select them from the results.

Step 4. Select either "can view" or "can edit" options before adding a message (optional) and sharing.


Method 3. Share Files with Dropbox Mobile App

Step 1. Open the app and tap the ellipsis on iPad/iPhone or vertical ellipsis on Android next to the folder or file one would like to share.

Step 2. Tap on "share",  followed by "invite to file". 

Step 3. Tap on "send to" and type the group, name, or email of the recipient/s.

Step 4. Tap to select them from the results.

Step 5. Click on "can edit", which provides freedom to edit, comment and view. One can also choose "can view", which provides options for comment and view without editing. There is also the "view only" option that allows recipients to only view the files without viewing the comments.

Step 6. Choose to add a message before the final step, which is "share".


Users who would like to share files with non-Dropbox users can benefit from the bonus tips at the end of this page.  

If you want to learn more methods about sharing files and folders, check the articles below:

How to Share Dropbox Files with Non-Dropbox Users

The main two methods that Dropbox users who would like to share files with non-Dropbox users should use are The file Transfer Tool and File Sharing.

Method 1. Download Dropbox Files to a Local Drive

It is necessary for one to start by downloading the files to be shared with non-Dropbox users to a local computer on one's drive. The process of downloading these files is simple, provided one knows the files to download.

Method 2. Share Dropbox Files with Non-Dropbox Users with File Transfer Tool

It is common for Dropbox users to want to share files with either colleagues or other people who do not have Dropbox accounts. If the non-Dropbox users are in the same network, the ideal option to try is EaseUS Todo PCTrans.

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Some of the features that people might include the ability to notify recipients that they have received messages. It is also possible to share different kinds of files, provided they are compatible. Furthermore, there is the benefit of adding comments which can make the files sent more relevant. If you want to learn how to transfer files among different versions of Windows, have a look at this article: Transfer Files from Windows 8.1 to Windows 10

Here is a step-by-step guide on how to share files with EaseUS Todo PCTrans

Step 1. Open EaseUS Todo PCTrans on both of your computers. Choose "PC to PC" to go to the next step.

Step 2. Make sure you have chosen the right transfer direction.

"New" - Move data from old computer to current new computer.

"Old" - Move data from current old n computer to remote new computer.

Transfer files from PC to PC - step 1

Step 3. Connect two PCs via the network by entering the password or verification code of the target PC. Besides, make sure you have chosen the right transfer direction and click "Connect" to continue.

The verification code is on the right top of the "PC to PC" main screen on the target computer.

Transfer files from PC to PC - step 2

Step 4. Then, choose "Files" to select files to transfer. Select the specific files as you want. What's more, you can click the Edit icon to customize the storage path for transferred data.

Transfer files from PC to PC - step 1

Step 5. Now, click "Transfer" to begin to transfer files from PC to PC. The size of the file determines the transfer time. Wait patiently.

Transfer files from PC to PC - step 5

Bonus Tip: Dropbox Files to Non-Dropbox Users Using File Sharing in Windows

Using the basic setting is the most convenient way of sharing files on Dropbox with a non-Dropbox user. The first step is opening File Explorer on Windows 10. It should be followed by navigating to the folder, or file one wants to share. The next step is right-clicking the item and then going to the "Properties" option. One should then go to the "Sharing" tab and click on the "share" icon.

 The next step is using the drop-down menu and selecting the recipients of the files or folders. After this, one should click the "Add" icon. There are options to choose the permission level where one can choose whether the recipients will have permission to edit the files or only have the freedom to view them.

After selecting the preferred option, one should then click the "share" icon. It is advisable to click the "done" icon and the "close" icon. This confirms that the files have been shared even with non-Dropbox users.


More information about windows file sharing is in this article:

related articles

Lan File Sharing Software Windows 10

If you are looking for a secure and straightforward way to share files to another computer via the local network, stay here. 



Dropbox was designed to allow people to share files conveniently and simply. There was a lot of time wastage in many workplaces, and companies since sending files required one to send files to an individual at a time. But through Dropbox, it is now possible to use just a few seconds to send files to different recipients. There are several options for sharing files through Dropbox.

 These include methods that allow a Dropbox user to share files with a non-Dropbox user. There are also several versions of Dropbox, including the Dropbox Mobile App. These options are meant to ensure that every Dropbox user can choose the option that suits their need perfectly. Therefore, Dropbox is an ideal tool for anyone who would like to share files and documents conveniently and effortlessly.

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Share Files with Dropbox FAQs

More questions you may ask:

1. How does share a Dropbox work?

A shared folder in Dropbox is any folder that you've invited other people to view or edit—even if they're outside your team or don't have a Dropbox user account. Anyone with shared folder access can see all the files in that folder, but nothing else outside of that folder.

2. Is it safe to share files via Dropbox?

Yes, Dropbox shared links are secure. Anyone with the shared link can view and download the file you've shared. But, they won't be able to see or access anything else in your Dropbox account, even the folder where your shared file is stored.

3. What happens when you share a Dropbox folder?

When you share a view-only link with someone, they can view, download, and share the file or folder on You can send a link by email, Facebook, Twitter, instant message, social networks, or wherever you want.

About the Author

Updated by Tracy King

Tracy became a member of the EaseUS content team in 2013. Being a technical writer for over 10 years, she is enthusiastic about sharing tips to assist readers in resolving complex issues in disk management, file transfer, PC & Mac performance optimization, etc., like an expert.

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How to Share Files with Dropbox [Step-by-Step Guide]

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