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How to Recover Deleted Items in Outlook for Windows(2024)

When you find your email items are lost, do you want to use Outlook to recover the deleted items? This post is divided into two parts, explaining how to recover deleted items in Outlook using a robust Email recovery tool.

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Table of Contents

In this article, you'll learn:

  • Definition: About the "Recover Deleted Items" Window
  • Recover Deleted Items in Outlook with Email Recovery Software 
  • How to Use Outlook's Recover Deleted Items
  • Outlook Recover Deleted Items FAQs

One of the main methods of communication in a business setting is email, and many users prefer Microsoft Outlook. So, you can imagine the chaos that could result if your crucial emails disappear or are mistakenly deleted. For example, you might permanently remove the emails from Outlook by completing any of the following:

  • ❌Delete everything from the Deleted Items folder.
  • 🧹Use the "Clean out items folder older than xx months" setting to archive old emails.
  • ⌨️To delete the chosen email files, folders, or subfolders, press the shift key and delete.

This post has been specifically chosen for you if you are in a similar position and are wondering how to use Outlook to recover deleted items.

Definition: About the "Recover Deleted Items" Folder

Outlook 365 has a few internal procedures in place to retrieve deleted emails. The "Deleted Items" folder is one of them. Your deleted emails are kept in the Deleted Items folder for 30 days before being completely destroyed.

When you unintentionally delete an email message from your inbox, you can recover those items if they're still in your Junk Email or Deleted Items folders. In some circumstances, you can even recover folders in Outlook after the Deleted Items window has been cleared out. 

However, your account does not enable recovering a file that has been deleted if you only see the Trash folder rather than the Deleted Items folder.

About the Recover Deleted Items Window

Recover Deleted Items in Outlook with Email Recovery Software 

The "Deleted Item" is fantastic, but they just can't occasionally find the email file you want. In these circumstances, you require assistance from a reliable source that can be depended upon to help you locate and recover your file. What you require is data recovery software that can quickly recover deleted files

EaseUS Data Recovery Wizard Pro is one of the best Email Recovery tools for retrieving deleted emails. It supports both PST and OST file recovery even when they are corrupted. After swiftly searching your PC's whole hard drive for the deleted Outlook folder, the safe and read-only program can recover lost data into a new file and read lost items without changing the content.

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  • You can scan and preview all of the lost emails with this software's trial edition. After confirming that this software finds the deleted items you want, you can pay to restore them.
  • You may restore your corrupted, broken, or inaccessible PST/OST files using EaseUS Data Recovery Wizard Pro.
  • It can recover deleted items from Outlook 365 Outlook 2010, 2007, 2003, 2002/XP, 2000, 98 and 97.

Download this email recovery tool and retrieve the deleted or lost item in Outlook within three steps. 

Step 1. Choose the drive or partition where you lost email files, and click "Scan".

select a location and click scan

Step 2. The software will initiate a scanning process immediately. Wait patiently until the scanning process completes. To quickly locate the email files, click "Others" in the left panel. Then, look for PST files or Outlook files in the file type list.

scan lost emails

Step 3. Then, choose the desired email files and click "Recover". Save the files to another location instead of the original one.

recover lost emails

Many Windows 10/11 users have proved the efficacy of the tool. If you are interested in email recovery, share it on Facebook, Twitter, Instagram, and other social media platforms!


How to Use Outlook's Recover Deleted Items

It's OK for you to use "Outlook Recover Deleted Items". Locate the folder in your Deleted Items folder, and then move it back to the right spot in the folder list to restore it. Here is the video tutorial:

  • 00:15 - Recover Deleted Items
  • 01:05 - Delete Something from the Deleted Items Folder
  • 01:46 - Recover Deleted Items from Server

A permanently deleted folder cannot be recovered in Outlook. Only data recovery software can make it. However, the techniques in this post can be used to retrieve the emails from the deleted folder.

Recover Permanently Deleted Emails in Outlook

How to Recover Permanently Deleted Emails in Outlook

You can recover deleted emails in Outlook from the Deleted Items folder or by using an email recovery tool. Read more >>

1. Recover from the Deleted Items Folder in Outlook

⚠️It should be noted that your account does not permit you to recover an item that has been deleted if you only view the Trash folder rather than the Deleted Items folder.

When you accidentally delete any of your Outlook emails, they end up in the "Deleted Items" or "Junk Email" folder. However, by following these procedures, you may quickly restore them:

Step 1. Open Outlook and select the "Deleted Items" or "Trash" folder from the list of your email folders.

Deleted Items fodler

Step 2. After right-clicking in Outlook and selecting "Move" > "Other Folder" > "Inbox" or other comparable folders, click "OK" to recover the messages, calendars, contacts, and tasks.

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Recover Deleted Emails from Hotmail

2. Recover Deleted Items from the Server in Outlook

Recovering items that are no longer in your Deleted Items folder is not supported by your account if Recover Deleted Items From Server is unavailable.

Step 1. Select "Deleted Items" from the email folder list after logging in to Microsoft Outlook.

Step 2. Click "Recover Deleted Items From Server" on the Home screen.

Recover Deleted Items From Server

Step 3. Microsoft will then restore the emails from their exchange server and list them for you. Then click "Restore Selected Items" and "OK" after selecting the item you want to recover.

Step 4. Recovered emails are transferred from the Recoverable Items folder to the Deleted Items folder. You can locate them and move them to your Inbox or another folder there.


Still curious? Click here to learn about How to Recover Permanently Deleted Emails from Gmail After 30 Days

In Conclusion

The entire process of recovering deleted items from Outlook is covered in this post. Lost items can be recovered via the Trash, the Deleted Items Folder, and the Server in Outlook. If you wish to recover permanently deleted emails from Outlook or get back permanently deleted emails from Outlook's trash, you may do it in two ways. You can contact the Microsoft Outlook support team or attempt to restore emails or other files.

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Outlook Recover Deleted Items FAQs

If you still have some questions about Outlook recovers deleted items, check the quick answers below to help yourself out:

1. How do I recover permanently deleted emails in Outlook?

  • Ensure that you are connected to the mail server and online.
  • Go to your email folder list in Outlook and then click Deleted Items.
  • Choose Recover Deleted Items From Server under the Home tab.
  • Select the items you want to restore, then click OK after choosing Restore Selected Items.

2. Can you get permanently deleted emails back?

Users can retrieve their own deleted messages from the Trash for up to 30 days after deletion by following the instructions in Recover deleted Gmail messages. Messages in the Trash are permanently erased after 30 days and cannot be recovered by users or admins. However, you can still use the EaseUS Data Recovery Wizard Pro to recover permanently deleted emails from Outlook.

3. How do I recover an accidentally deleted email?

  • Go to your Gmail page.
  • From the menu on the left, select "Trash".
  • To retrieve a deleted email, choose it.
  • To move, click the "Move" icon. It has a file-folder appearance.

You can relocate the deleted email to any other folder by selecting "Inbox" as the destination.

4. How do I recover deleted items in Outlook or Outlook on the web?

After entering your username and password, click Sign in. Right-click Deleted Items in your email folder list, then choose Recover Deleted Items. Use the search bar, if necessary, to locate the item you wish to recover. Select the object once you've located it, and then choose Recover.

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Updated by Jaden

Jaden is one of the editors of EaseUS who lives and works in Chengdu, China. She focuses on topics concerning PCs and Mac data recovery. Jaden is committed to enhancing professional IT knowledge and writing abilities. She is always keen on new and intelligent products.

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