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How to Transfer Outlook Data, Accounts, and Settings to A New Computer

Tracy King updated on Sep 18, 2020 to PC Transfer | How-to Articles

Workable Solutions Step-by-step Troubleshooting
Part 1. Transfer Outlook with Data, Account, and Settings to a New PC

Transfer all data: Try the third-party software or manual method > Connect two PC with...Full steps

Tranfer PST file: Locate Outlook PST file on your PC > Insert USB to...Full steps

Part 2. Transfer Outlook to a New Hard Drive Run EaseUS Todo PCTrans > Move Outlook to another drive...Full steps
Part 3. Bonus Tips: Protect Outlook Data 1. Change password to protect data. 2. Protect Outlook OST...Full steps

Outlook, produced by Microsoft as a personal information management program, assists users storing, organizing and managing emails, contacts, calendars. With the quick releases of new computers and laptops, the need for transferring installed software to another computer also increases. With the help of PC transfer tool, it is time to transfer Office software such as Outlook to a new computer.

How do I transfer Outlook to a new computer?

Usually, Outlook users can share emails and other data by exporting PST file from one computer to another. However, this doesn't transfer Outlook application, settings, accounts to a new computer.

As for many new computer owners, the manual method can't fulfill their need - to migrate the Outlook with its data, account, and settings to a new computer.   

Therefore, if you are having a similar question about "How do I transfer Outlook to a new computer", relax. In the following paragraphs, you'll learn two effective ways of transferring Outlook to a new PC.

Transfer Outlook with Data, Account, and Settings to a New PC

In this part, you'll find two ways that can help you move Outlook to a new PC: 1. Automated Outlook Transfer Software and 2. Manual Method. You can choose to follow either method and go through the process based on your needs:

# 1. Transfer Outlook Data, Account and Settings to a New PC

Applies to: Move Outlook application, data like contacts, emails, address, account, and settings to a new PC.


For Windows 10/8/7/Vista/XP

Since using automated PC Transfer software, EaseUS Todo PCTrans, migrating all Outlook data to the new PC is no longer a difficult task. Its free version worth a try for transferring desired programs, software, and applications with account and settings to a new PC.

EaseUS recently updated its PC Transfer software with new features. It supports to effectively transfer the Outlook application with its data, account with settings to another new computer without reinstallation. All Windows OS are supported. 

Step 1. Correctly connect two PCs

To make sure a correct and stable connection of two computers, they should reside on the same LAN. Install and run EaseUS Todo PCTrans on both PCs. On the source computer, click "PC to PC".

choose pc to pc to transfer outlook

Click and check the verification code on the right top of the "PC to PC" main screen on the target PC.

connect two pcs to transfer outlook

Step 2. Choose Office Outlook to transfer

After a stable connection, it's time to choose the Outlook to start the transfer. Hover your mouse over the "Applications" category, click "Edit". 

click applications to transfer outlook

Find the Microsoft Outlook program, tick the box and click "Finish". 

choose outlook to transfer

Step 3. Start Outlook transfer

Continue with "Transfer". The software will start immediately to migrate Outlook, including the account, data and settings from one computer to the other without a hitch.

IMPORTANT: Once the transferring process complete, restart the new computer. Then you can launch Outlook on the new PC and click the Activation button in this program. 

After this, you should be able to view and check your Outlook emails, address, contacts on the new machine again.

# 2. Transfer Outlook PST to a New Computer

Applies to: Transfer Outlook PST (database file) to the new PC only.

Note: Before you start the transferring process, remember to install Outlook on the new PC and prepare an empty USB drive. 

Where is the PST file location? By default, an Outlook PST file is located at: "C:\Users\ \AppData\Local\MicrosoftOutlook" under Windows 10 or Vista and at: "C:\Documents and Settings\ \Local Settings\Application Data\Microsoft\Outlook" under Windows XP.

Step 1. Locate Outlook PST file on your PC

1. Open Outlook and go to "Settings".

2. Click "Data Files", select the .pst file which contains all your personal folder data and click "Open File Location...".

Transfer Outlook to a new PC.

Step 2. Insert USB to your PC, select and copy the .pst file to the USB.

Transfer Outlook to a new PC with USB.

After this, safely remove USB and connect it to the new computer.

Step 3. Transfer and import the PST file to Outlook on the new PC.

1. Copy and paste the Outlook PST file to the desktop of the new computer.

2. Open Outlook on the new computer, go to "File" > "Open & Export" > "Import/Export".

Use USB to transfer Outlook PST to new computer.

3. Select "Import from another program or file" > "Next" > "PST file".

Browse to the location of PST file and select the folder, click "OK".

Wait for the Outlook to import PST file, sign in with your Outlook account and password. Then you should be able to access your Outlook data on the new computer again.  

Transfer Outlook to a New Hard Drive

Applies to: Change Outlook installation location, transfer Outlook to a new hard drive or partition.


For Windows 10/8/7/Vista/XP

As you know that Outlook is installed on the system C drive by default together with other Office programs. Therefore, it's impossible to move your C drive installed Outlook application to a new location - non-system partition or a new hard drive by redownloading and reinstalling the program.

Fortunately, it's possible to move the Outlook application to a new drive now. EaseUS Todo PCTrans with its App Transfer feature allows you to execute this task with ease:

Step 1. Run EaseUS Todo PCTrans on your PC

Go to "App Migration" and click "Start" to continue.

Select app migration transfer mode

Step 2. Select programs to move from C drive to another drive

1. Tick the C drive and select programs (marked as "Yes") that you want to transfer.

2. Click "Browse" to select another drive on your computer as the destination, and click "Transfer" to start the process.

select programs to transfer

Step 3. Finish the transferring

Wait patiently until the transferring process finishes and click "OK" to confirm. 

finish transferring programs from C drive to another drive

When it has done, you can restart PC if necessary. This will keep all changes on your PC and then you can run and programs from another hard drive without reinstallation.

Bonus Tips: Protect Outlook Data

This page offers two secure methods to help you transfer Outlook with data, account, and settings to a new computer using EaseUS Todo PCTrans or USB.

Besides this, it's also important to learn some tips on how to protect the Outlook data. Here are some tips that you can apply and try:

1. Protect Outlook PST Files with Password

  • Launch Outlook, go to File > Account Settings.
  • Go to "Data File"> Under "Outlook Data File", click "Change Password".
  • Set a new password to protect the Outlook data and click "OK" to confirm.

Protect Outlook PST.

2. Protect Outlook OST Mailbox

Disable Cached Exchange Mode

  • Go to File > Account Settings > Double click on Exchange account under "Email" tab.
  • Uncheck "Use Cached Exchange Mode" checkbox and click "Next".
  • Click "OK" to confirm when Outlook pops up a message, telling that 'The operation you selected will not complete until you quit and restart Microsoft Outlook.'

Protect Outlook OST.

Uncheck "Always Prompt for Logon Credentials"

  • Double click Outlook OST file under "Data File" on the Account Settings window.
  • Go to "Security" tab on Microsoft Exchange window, uncheck the "Always prompt for logon credentials" box to protect Outlook data file. Click "OK" to confirm.

Proetct Outlook OST data.

3. Back Up Outlook Data 

The last but the most useful tip is to back up Outlook regularly.

You can either choose to make a copy of PST files on your computer to another device or apply professional Outlook backup software like EaseUS Todo Backup for help. 

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About EaseUS Todo PCTrans

EaseUS Todo PCTrans can transfer settings, applications and data between PCs and HDDs. Your all-round PC transfer and migrate software to upgrade devices without re-installation.