How to Send Large Files via Email [without Limitation]

In this post, you'll learn how to send large files via email, file size limits, recommended tools, and practical tips to ensure smooth and successful file transfers.

EaseUS Todo PCTrans

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Support Windows 11/10/8/7

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Email platforms are effective communication channels, whether personal or official communication. However, their utility encounters a significant bottleneck when confronted with the need to send large files via Email. So, after thoroughly reading this article, you'll be able to learn and understand how to email a file that is too large, such as high-quality videos, photos, audio, programming files, text files, or whatever data you want to transfer to your colleagues anywhere and any corner of the world through the Internet.

There are multiple ways to achieve this goal; EaseUS has sorted out some solid and effective methods and alternatives to transfer large files over the Internet, regardless of size:

  1. Use Email Alternative EaseUS Todo PCTrans
  2. Shrink Large Files before Using Email
  3. Compress Large Files before using Email
  4. Use Google Cloud Services
  5. Use Dropbox or Other Services
  6. Use OneDrive
  7. Use File Transfer Service Software
  8. Use USB Flash Drives
  9. Use VPN for Large Files
  10. Try FTP for Non Confidential files

Send Large Files via Email Alternative - EaseUS Todo PCTrans🏅

We can't send files that are too large through email attachments due to their limitations: email platforms don't allow the attachment of large files; they just allow a maximum of 20-25 MBs of files to transfer. In this regard, we need to consider alternative ways to overcome this hurdle and achieve our motives.

One of the best and easiest alternative ways comes through EaseUS Todo PCTrans Professional. This software seamlessly transfers large files to another PC or a different drive. Through EaseUS Todo PCTrans, you can easily and quickly send large files to another drive or PC using the PC-to-PC or Backup & Restore Feature.

  Free Download

Support Windows 11/10/8/7

Three Main Features of EaseUS Todo PCTrans for Effortless Large File Transfer:

1️⃣Large File Cleanup: One-click to find large files and you can also move or delete the useless large files.

2️⃣PC-to-PC Transfer: Seamlessly move files between PCs without email limitations and you can even transfer files without Internet.

3️⃣Backup & Restore Feature: Create secure backups of your entire system or specific files on external drives, ensuring your data is always protected and you can restore them at your convenience.

No more size restrictions or waiting, just pure file transfer freedom! Let's learn how EaseUS Todo PCTrans allows you to send large files easily and quickly. Follow the steps:

Step 1. Run EaseUS Todo PCTrans on your PC. Choose "Large File Cleanup" > Click "Start" button to move on.

large file transfer - 1

Step 2. Select the disk you want to scan, click "Scan."

large file transfer - 2

Step 3. When the scan completes, files larger than 20M will be listed. Choose the wanted files and target drive to move. (You can choose the triangle icon to select destination or click "Browse" to pick the wanted place.)

large file transfer - 3

Step 4. Click "Move" button, then check files on the pop window. Then click "Move" button again.

large file transfer - 4

Besides, you can also use EaseUS Partition Master to transfer large files from PC to PC.

How to Send Large Files via Email?

In this section, we'll learn how to send large files via Email by exploring seven methods to overcome size limitations and ensure successful transfers. Follow this comprehensive guide to avoid attachment size limitations and easily send large files. If you think this guide is useful. Click the social buttons and share it with other people.


1. Shrink Large Files before Email a Large File

Large files, especially multimedia or high-resolution content such as videos or photos, often exceed the permissible size for email attachments. Shrinkage, achieved through compression or resizing, becomes crucial for seamless sharing without compromising quality. This ensures smoother email transmission and helps overcome any file size limitations email providers impose. And then, you can easily learn how to email a file that is too large.

You need to determine the type of file you're dealing with, whether it's an image, video, document, or another format. Different file types may require specific compression methods:

  • Employ compression tools like WinZip and WinRAR or built-in options like macOS's Archive Utility or Windows' File Explorer compression. Create a compressed version of the large file.
  • You can also use image or video editing tools like Photoshop, Lightroom, or Premiere Pro to resize and reduce resolution for email-friendly sizes.
  • Alternatively, explore web tools like, TinyPNG for photos, or FreeConvert for videos to shrink file sizes efficiently before sharing.

2. Compress Large Files before Email Large File

Managing numerous small files can be as bothersome as dealing with large ones. A straightforward solution is to compress or "zip" them into a single archive. While this may not significantly reduce the overall size, it helps you combine the small files in a Compressed (Zipped) Folder. Then, you can easily finish the task of emailing a file that is too large.

To implement this, gather all the files you wish to send in a single folder. On Windows, right-click on the folder, navigate to "Send to," and select "Compressed (zipped) folder."

compress large files

On a Mac, simply select "Compress." This action generates a new archive file with the same name.

3. Send Large Files via Use Google Cloud Services

Google Drive, developed by Google, is a cloud storage platform that gives Gmail account holders 15 GB of complimentary storage. For additional storage, a modest fee can be paid. Integrated seamlessly with Gmail, Google Drive automatically uploads files surpassing the 25 MB limit, providing a download link within the Email. Alternatively, files can be directly uploaded through the Desktop or Android App of Google Drive. After uploading a sizable file to Google Drive, copy the shareable link and send it via Email, facilitating a convenient file download for the recipient through the link provided by Google Drive.

Follow these steps:

Step 1. Open Google Drive and upload the file you want to send.

Step 2. Right-click on the file, move your mouse cursor to "Share," and click "Share."

Step 3. Here, you can type the recipient's email address to permit them to edit or view; you can select corresponding options accordingly.

Step 4. Under "General access," choose any option, such as "Restricted" or "Anyone with the link." If you choose "Restricted," only a person you've permitted can access the file. If you select "Anyone with the link," anyone can access the file through that link.

Step 5. Click "Copy link" and share it via Email. Your recipient will download the file through that link.

If you don't like this solution, continue reading and we still provide other ways on how to send large files via email without Google drive.

4. Use OneDrive to Send Large Files

OneDrive, Microsoft's cloud storage solution, provides a seamless experience for sending large files. Its integration into various Microsoft applications, including Outlook, offers an efficient way to share substantial data. In OneDrive, free users are limited to 5 GB of storage space; subscribing to Microsoft 365 Personal (starting from $69.99/year) unlocks an expansive 1 TB storage space and access to the comprehensive Office suite.

Follow the steps to use OneDrive:

Step 1. Upload the file/folder to OneDrive, right-click on it, and click "Share."

Step 2. Enter the intended recipient's email address; at this point, you can set specific permissions under the "Copy link" option. Decide whether the recipient can edit or view the file based on your preferences and who can access the file through that link.

send large files via one drive

Step 3. Click on the "Copy" option to generate a unique and shareable link for the file stored on OneDrive and send it via Email to the recipient.

5. Use Dropbox or Other Services 

If you're looking for alternatives to OneDrive and Google Drive, other options, such as Dropbox and similar cloud storage platforms, are available. Dropbox is known for file sharing, cloud storage, and cross-platform compatibility. It's user-friendly and allows for easy access to files from different devices. Dropbox's basic free version offers 2 GB of storage. For extensive storage space, users must acquire the package according to their needs; premium plans range from 2 TB of storage to 9 TB.

Follow the steps:

Step 1. Sign in to Hover over the item to share.

Step 2. Click the Share icon. Enter the Email or name of the recipient(s).

via dropbox

Step 3. Choose between Can edit or Can view. Customize access in Settings, including password protection and expiry date.

Step 4. Click the Share file or Share folder to send invitations via Email.

Step 5. Alternatively, click the Copy link (or Create and copy link) to copy it to your clipboard.

Step 6. Paste the link into an email, chat, or other message for easy sharing.

6. Use File Transfer Service Software

File transfer service software is also a viable option for a seamless and efficient way to send large files. Several options, both paid and free, can enhance your file-sharing experience. Here's a brief introduction to some notable tools:

WeTransfer: It allows you to send files up to 2 GB in size for free without creating an account, but there are some limitations. The download link is only valid for seven days, and you cannot password-protect it. You'll only get a password-protected transfer option by signing up for the premium version.

SendAnywhere: It lets you transfer up to 10GB for free. When using SendAnywhere to upload a file, you will receive a 6-digit key that remains valid for only 10 minutes. However, your recipient can initiate the file download by simply entering this key into the SendAnywhere website. This feature is useful when you and your recipient work together closely but don't have a shared network or a USB key to transfer files.

ToffeeShareA newer player offering unlimited free transfers and unique features like file self-destruction after download. Both parties must be online simultaneously and maintain open web browsers throughout the file transfer. ToffeeShare's web app directly sends files from your computer to the recipient's downloads folder.

In addition to these third-party tools, you can utilize the free features offered by EaseUS Todo PCTrans for transferring large files. This software provides a user-friendly interface for hassle-free file transfers.

7. Use USB Flash Drives

If you need to transfer large files between computers, you can do so quickly and securely by using USB flash drives in combination with EaseUS Todo PCTrans' Backup & Restore feature. USB flash drives provide a reliable method for transferring large files when seeking a tangible and versatile solution. The Backup & Restore feature of EaseUS Todo PCTrans offers a clear and efficient process for transferring files. This feature can create secure backups of your entire system or specific files on external drives. This ensures that your data is always protected and easily restored at your convenience.

  Free Download

Support Windows 11/10/8/7

Step 1. Create a backup image of installed apps

1. Launch EaseUS Todo PCTrans on your PC and go to "Backup & Restore", click "Start" to continue.

run EaseUS Todo PCTrans

2. Select "Data Backup" on the Backup Method window and click "Next" to continue.

Select data backup

3. Click "Browse" to set a target location for saving the backup file. 

4. On the "Application" section, select applications that you want to back up.

select application for transfer

5. Last, click "Back up" to start creating the backup image of selected applications. When the process to completes, continue with Step 2.

Step 2. Restore apps from the created backup file

Note: If the app exists on your PC, it won't restore the app image to your PC. You'll need to uninstall the existing one and retry again with the next guidelines.

1. Plugin the hard drive that create the backup file and open the PCTransImage folder. 

Double-click the file you backup and it will automatically turn to the EaseUS Todo PCTrans interface.

select the backup program

2. On the Application section, tick programs and applications that you want to restore from the image file and click "Restore".

restore application image

8. Use VPN for Large Files

If you are familiar with network operations, you can also send large files over the Internet.

A VPN (i.e. Virtual Private Network) can route your internet connection through a server to protect your data and provide you with more privacy while you're online. If your ISP uses broadband traffic management to regulate upload bandwidth, you can use a VPN to send large files.

If you use public WiFi and want to send private documents, you can opt for a VPN, but please note that you need to be tech-savvy to install one.

9. Try FTP for Non-Confidential Files

If you want to transfer large, unclassified files that don't require encryption, you can also try FTP software.

FTP, or File Transfer Protocol, transfers files online by uploading them to a hosting server.FileZilla, a free FTP utility, can transfer and send files larger than 4 GB.

Best Solution to Send Large Files

Do you know how to email a file that is too large? Navigating the challenges of sending large files via Email demands a strategic approach and familiarity with alternative methods. In this comprehensive guide, we've explored various techniques, tools, and practical tips to ensure smooth and successful file transfers, transcending the limitations of email platforms. You can easily learn how to send large files via email for free.

From leveraging Google Drive and OneDrive to compressing files and using third-party transfer tools, each method offers a unique solution to the common dilemma of file size restrictions. The introduction of EaseUS Todo PCTrans as a versatile and efficient alternative stands out, providing users with the freedom to send large files seamlessly.

EaseUS Todo PCTrans emerges as the ultimate solution, offering useful features for effortless large file transfers by transferring files between PCs or utilizing the Backup & Restore feature for added security; this software simplifies the process, ensuring a hassle-free experience.

  Free Download

Support Windows 11/10/8/7

FAQs About How to Send Large Files via Email

Got more questions about sending large files via Email? Read on for answers to common queries and find the appropriate answer.

1. How can I email a file larger than 25 MB?

To send large files, use cloud storage platforms like Google Drive and OneDrive or compress files before sending them by Email.

2. How do I send a large file to my Email?

You can use cloud storage services such as Google Drive or OneDrive to send a large file to your Email. Upload the file to the cloud, obtain a shareable link, and email it to yourself. Alternatively, consider compressing the file or exploring third-party file transfer tools for streamlined and secure email delivery.

3. How can I send 50GB files for free?

The best strategy to send 50GB files for free is using a USB flash drive and EaseUS Todo PCTrans' Backup & Restore. While options like Google Drive, OneDrive, WeTransfer, and SendAnywhere exist, they may not support 50GB files for free. Check each service's limitations to ensure they match your file size needs.

About the Author

Updated by Cici

Cici is the junior editor of the writing team of EaseUS. She accepted the systematic training on computers at EaseUS for over one year. Now, she wrote a lot of professional articles to help people resolve the issues of hard drive corruption, computer boot errors, and disk partition problems.

Read full bio

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How to Send Large Files via Email [without Limitation]

Try smart Windows 11 data transfer tool to move all data in 1 click.

EaseUS Todo PCTrans

  Free Download

Support Windows 11/10/8/7