How to Fix Excel File Open But Not Visible on Mac

In this post, we will tell you what to do if you open an Excel file but find data not visible on Mac. General solutions and third-party tools are all concluded. Besides, you can recover Excel files with the help of EaseUS Data Recovery Wizard - a useful tool.

Table of Contents

Microsoft Excel should be the first choice if you want to manage data with graphs and charts. But some users had reported that when they opened an Excel file, the data is not visible, only a whole white or grey screen appears.

If you are facing the same issue, then this post is the right place for you. We will introduce the reason why your Excel files got invisible and list all the possible solutions. You can try them one by one.

Fix Excel Files Open but Not Visible Full Guide
1. Repair Excel File in 3 Steps Download EaseUS Data Recovery Wizard for Mac
Scan the lost file location...Full steps
2. Fix the Damaged Excel Preferences on Mac Close all programs on your Mac
Click Home and select Library...Full steps
3. Reset Excel File Associations Find the Excel file you want to open
Right-click and choose "Open with"...Full steps

Part 1. What Causes This Issue? 

Failing to open an Excel file could be caused by many reasons. Most of them are related to the program itself, sometimes it's about data corruption, and sometimes it's about an official update. To know what causes Excel files open but not visible on Mac, here we list three origins.

  • Excel File Corruption

In most cases, when you open a file but not showing any data, it is probably because the file is damaged. If you have a backup that contains the corrupted file, pick it out from your backup file. If you don't, then turn to a data recovery tool to recover the lost files on Mac.

  • Preferences Issue

One of the most common Microsoft issues on Mac happens mainly due to the Preferences being corrupted. To fix this problem, repairing the corrupted Preferences is all you need.

  • Problematic Program Settings

If some programs that run in the background interfere with Excel, you will also have problems opening Excel files. Besides, if you change the default application to open your Excel file, you might still be unable to see the data.  

Part 2. What to do to Fix Excel Files Open but Not Visible on Mac?

Now you have an idea of why you can't see your excel data. It is worth mentioning that Excel files showing no data do not necessarily mean your files are gone. There are still ways to help you open these files in a healthy state. Try the following methods and bring your Excel files back to normal.

1. Repair Excel File in 3 Steps

Let's start with the most likely scenario: your Excel file is damaged. Under this condition, you need professional Mac data recovery software to help you get out of the dilemma. EaseUS Data Recovery Wizard for Mac works for various kinds of Excel problems like Excel won't open on Mac. Whether your files got damaged because of accidental deletion, system crash, hard drive formatting, or storage device corruption, it will solve the problem as always.

Now download EaseUS Data Recovery Wizard for Mac and follow the steps below to repair your Excel files.

Note: You can create a backup by clicking the "Disk Backup" on the left first. The software will recover the document from the backup image. It can prevent further damage to your disk and data, making it safer and more reliable.

Step 1. Scan for lost documents

Select the location where your important Word/Excel/PPT/Numbers/Pages documents were lost and click "Search for lost files".

select a location and scan for lost documents on Mac

Step 2. Find lost documents on Mac

EaseUS Data Recovery Wizard for Mac will immediately start a scan on your selected disk volume. Meanwhile, the scanning results will be presented in the left pane. Select "Documents" and you can quickly filter the DOC/PDF/PPT/XLS files you've lost earlier.

choose the lost documents

Step 3. Recover lost/deleted documents

Select the target files and preview them by double-clicking them. Then, click "Recover" to get lost documents back at once.

recover lost documents from Mac

2. Fix the Damaged Excel Preferences on Mac

This problem arises because there is a problem with the servers on the system. Follow the detailed steps below to fix the Excel file open but not visible on the Mac issue.

Step 1. Close all programs on your Mac.

Step 2. On the Go menu, click Start > Library. If you have OS X 10.7 (Lion) or later, click Go, hold down the option key, and choose Library.

Step 3. Open the Preferences folder and drag to the desktop. If you can not find the file, continue with the next step.

Step 4. Now, open the Microsoft folder (in Preferences) and drag to the desktop.

Step 5. Launch Microsoft Excel and if you do not see the error, close the app, drag back one of the files to its original location, and restart Excel. If the error shows up again, then it means one of those files you dragged is corrupt. Quickly delete the file and the other one left on your desktop. Your problem is solved.

If you launched Excel but still saw an error, restore the files to their original location and follow the steps below:

Step 1. Close all programs on your Mac.

Step 2. Click Home and select Library on the Go menu then open the Preferences folder.

Step 3. Select Application > Microsoft > Office > User Templates, search for the normal.dotm file and drag it to the desktop.

Step 4. Relaunch Excel, if you don't see the error, the problem is solved.

3. Reset Excel File Associations

If the Excel Preferences are not corrupted, there's another method you can try. Reset Excel file associations to the default settings, and then everything would back to normal.

Step 1. Find the Excel file you want to open.

Step 2. Right-click the file and choose "Open With." There will be a list showing all the apps associated with the selected file type.

Step 3. Choose the default application, which means Excel, and reopen your files to have a check.

Reset Excel File Associations

The Bottom Line

After reading, you might have known how to solve the problem when you open the Excel file, but the data is not visible. Besides recovering an Excel file, EaseUS Data Recovery Wizard for Mac can also help you to do photos recovery, email recovery, and video recovery. But the most important is you should take a regular backup so that you can find back your files no matter what happened. 

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Updated by Finley

Finley is interested in reading and writing articles about technical knowledge. Her articles mainly focus on file repair and data recovery.

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Written by Jean

Jean is recognized as one of the most professional writers in EaseUS. She has kept improving her writing skills over the past 10 years and helped millions of her readers solve their tech problems on PC, Mac, and iOS devices.

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