How to Retrieve Deleted Emails from Gmail, Outlook, Hotmail, and Yahoo Step by Step

If you ever delete emails or clean up email boxes, you can use the simple and effective methods here to retrieve deleted emails from Hotmail, Outlook, Gmail, or Yahoo Mail. Even after 30 days of deleting emails, you can still use reliable EaseUS email recovery software to recover permanently deleted emails in Outlook.

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Table of Contents

recover deleted emails

How to recover deleted emails on Windows:

1. Open Outlook.

2. Select the "Deleted Items" folder.

3. Go to "Tools > Recover Deleted Items from server".

4. Select the email(s) that you would like to recover.

5. Click the "Recover Selected Items" button. The email will go back to the "Deleted Items" folder it was in.

The following table shows the brief outlines on how to retrieve deleted emails from Outlook, Gmail, Yahoo, and Hotmail. Click to see the full guides.

Effective Solutions Step-by-step Troubleshooting
1. Recover Outlook emails Select "Deleted items" > select "Recover deleted items" > choose emails and recover...Full steps
2. Recover Gmail emails Sign in to Gmail > click "Settings" > click "Labels" > click "Show trash"...Full steps
3. Recover Yahoo emails Log in to Yahoo! Mail > click "Trash" > open the messages there > click "Move"...Full steps
4. Recover Hotmail emails Sign in to hotmail > click "Deleted" > click "Recover deleted messages"...Full steps
Recover permanently deleted emails Deleted emails are often retained for 30 days. After 30 days, they will be permanently removed. Data recovery...Full steps

How to Recover Deleted Emails

"Hey there, do you know how to recover deleted emails in Outlook? I happened to clean up the Inbox folder, and all of the received emails were all gone. How can I restore them? Please help me!"

Have you ever accidentally deleted important email messages or cleaned up the whole Inbox folder by mistake? If so, don't worry about losing your emails. A few practical methods are provided in this article to help you retrieve deleted emails or even recover permanently deleted emails from Outlook, Gmail, Hotmail, Yahoo, etc. Follow along to recover your deleted emails.

Usually, the email trash folder only keeps deleted emails for 30 days. You can find the deleted emails from the trash within this period. After 30 days, all deleted emails will permanently disappear. But, if you have downloaded the .pst or saved the files to a local drive on your PC, you may have a chance to retrieve deleted emails with one of the best data recovery software.

How to Recover Deleted Emails Within 30 Days

Nearly all email apps or programs have a trash folder that works like the Recycle Bin on the PC to save or temporarily save deleted or unwanted email files. Therefore, if you happen to delete emails in Outlook, Gmail, Hotmail, or Yahoo, you can follow the methods below to recover deleted email files from the trash folder:

1. How to Recover Deleted Emails from Outlook 

Retrieve emails that are still in the Deleted Items or Junk Email folder

When you delete an email message, contact, or calendar item, it's moved to the Deleted Items folder. If you don't see the email in the Deleted Items folder, check the Junk Email folder.

Step 1. Select the "Deleted Items" folder in the left pane of the window.

Step 2. At the top of the window, select "Recover deleted items".

Recover deleted email from Outlook.

Step 3. A dialog box will open with a list of deleted items. Choose the items or emails that you want to recover and click "Recover" > "OK".

Recover deleted Outlook email.

Junk Email folder: Select the message you want to recover and select "Not junk".

Recover emails that have been removed from your Deleted Items folder

If you can't find an item in the Deleted Items folder, the next place to look is the Recoverable Items folder.

Step 1. In the left pane, select the "Deleted Items folder".

Step 2. At the top of the message list, select "Recover items deleted from this folder".

recover deleted emails from outlook

Step 3. Select the items you want to recover and select "Restore". Note: You can only select all if all messages are visible. This is to prevent accidental actions on messages you cannot see.

2. How to Retrieve Deleted Emails from Gmail

Step 1. Open your Gmail account and sign in > click on "Settings" > click on "Labels".

Step 2. Click on "Show trash". This will show your trash folder on the left pane of the Gmail window.

Recover deleted email from Gmail.

Step 3. Now, you can see all deleted email files in the Trash folder. Select or check the wanted email and files, click on the mail icon at the top of the window with "Move To" words to move your deleted emails to the Inbox.

Recover deleted Gmail email files.

This method also works if you use an email client like Mailbird.

maildbird interface

If you can't find the email in the Trash folder, this may be because you have emptied the Trash folder or hit the "Delete Forever" button on a message that was already in the Trash folder. If this has happened, you can send a request to the Gmail Support Team to ask it to recover these deleted messages and emails in your Gmail account. But, don't expect too much; this approach usually fails.

3. How to Retrieve Deleted Emails from Yahoo

Step 1. Log in to Yahoo! Mail and go to the "Trash" folder.

Recover deleted Yahoo email

Step 2. Open the desired message. Check any messages you want to undelete in the message list.

Step 3. Click "Move" in the Yahoo! Mail toolbar and select Inbox or another folder to recover the message.

Step 4. You can also drag and drop the email to any folder by pressing "DO".

Recover deleted email from Yahoo.

It gets difficult if you don’t know how to recover deleted emails from Yahoo after 30 days. And, it is impossible to recover permanently deleted Yahoo mails from the account without any backup. Thus, you should make a backup of Yahoo mails to retrieve lost emails when you need them.

4. How to Retrieve Deleted Emails from Hotmail

Step 1. Go to the Hotmail website and sign in with your Hotmail account.

Step 2. Click "Deleted" on the left pane of the Hotmail window. If you don't see it, scroll down to find it. The deleted folder is usually listed at the end of the left pane.

Recover deleted Hotmail file.

Step 3. Click "Recover deleted messages" to bring back deleted mail messages.

Recover deleted email from Hotmail

How to Retrieve Deleted Emails from Outlook After 30 Days

Most email software or programs will only save deleted or temp email files in the trash for 30 days. After 30 days, the emails are permanently removed.

However, if you have downloaded the email database (.pst/.ost files) or saved received emails on a local drive of your PC, and then deleted them by mistake, don't worry. You may still have a chance to recover the permanently deleted emails with an email recovery tool. EaseUS Data Recovery Wizard enables you to recover deleted emails in Outlook after 30 days from your local PC. It can recover permanently deleted files on both Windows and Mac due to accidental deletion, hard drive corruption or formatting, virus attack, system crash, OS re-installation/upgrade, and so on. 

 Download for Win Recovery Rate 99.7%
 Download for Mac Trustpilot Rating 4.4

Note: EaseUS Data Recovery Wizard only supports Outlook email recovery on a local PC. If you are a Gmail, Hotmail, or Yahoo Mail user, please contact their customer service team for help.

Learn how to find your lost email files from the local drive of your computer below:

Step 1. Choose the drive "X": where your lost email files were saved, and click "Scan".

select a location and click scan

Step 2. The software will initiate a scanning process immediately. Wait patiently until the scanning process completes. To quickly locate the email files, you can click "Filter" > check "Emails" > select tree view, or directly search a specified file extension, such as .pst, .ost, etc.

scan lost emails

Step 3. In the filtered results, choose the desired email files and click "Recover". Save the recovered files to another location.

recover lost emails

n addition to email recovery, EaseUS data recovery program also supports formatted recovery, deleted files recovery, Recycle Bin emptied data recovery, lost partition recovery, OS crash recovery, RAW partition recovery, etc.

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Updated by Brithny

Brithny is a technology enthusiast, aiming to make readers' tech life easy and enjoyable. She loves exploring new technologies and writing technical how-to tips. On her spare time, she loves sharing things about her favorite singer - Taylor Swift on her Facebook or Twitter.

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Approved by Mahesh Makvana

Mahesh is an experienced computer tech writer. He's been writing tech how-to guides for about 8 years now and has covered many topics. He loves to teach people how they can get the most out of their devices.

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