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How to Caption a Video: Best Way to Subtitles Instagram Videos

Vanessa Chiang updated on Mar 31, 2021 to Video Editing Tips | How-to Articles

When you are making a video, it's great to add captions to your work to make your ideas more understandable to attract more audience. The videos with appropriate captions will spread more widely than normal videos, especially on some platforms where the users value video more than some types of content, such as on YouTube, Facebook, and Instagram.

If you want to add subtitles or captions to your videos but don't know how to caption a video, this post can solve your problems. We will talk about how to caption videos for the platforms we mentioned above, and we will also introduce some handy video caption software to you. Come and find the most suitable way for yourself. 

Best Video Caption Software on Windows 11/10/8/7 

If you are using a PC with Windows 11/10/8/7, don't miss the best software called EaseUS Video Editor, which can help you add captions to videos. This video caption tool enables you to create freestyle texts, add open captions, and closed captions to a video from the beginning to the end easily within a few clicks.

As long as you're working with a Windows PC, you can always download the all-in-one video caption maker for free and get ready to utilize the full-scale text options for your movie's opener, title, and subtitles.

If you plan to make your videos more attractive and impressive, some video and sound effects are available, such as transitions, overlays, and background music. You can even add text effects to make your captions look more interesting.

Key Features:

Download this versatile video caption software to improve your videos!

Steps to Add Captions to a Video on Windows 11/10/8/7:

You only need to go through those three steps to get your work done. Follow this guide now.

Step 1. Import video files

Launch EaseUS Video Editor. On the home screen, you can import the source video files by either clicking the "Import" option or simply dragging the videos to the appropriate area.

import video files

You need to add the imported files to the video track by choosing the "Add to Project" option, or you can drag and place the video to the track as you want.

add video to timeline

Step 2. Add and customize subtitles

Click the "Text" button and go to the "Subtitle" tab to preview the provided text style. Choose the one you like and add it to the text track. You can control subtitles' display duration, set the start of the subtitles, or add closed captions.

add subtitles to video - 1

Then double click the text box to enter your words or change the font, size, and color of your texts. After you complete, click the "OK" button.

add subtitles to video - 2

Step 3. Export video with subtitles 

After adding subtitles to video clips, you can click the "Export" on the toolbar to export video with texts. Under the "Video" tab, choose a file format for the edited video. You can also edit the file name, customize an output folder and settings, and then click "Export" to finish the process.

add subtitles to video - 3

How to Add Captions to YouTube Videos 

There are mainly two ways to caption a YouTube video according to the features of the video. For example, you can transcribe the video's dialogue to subtitles automatically using the caption generator provided by YouTube itself. But if your YouTube is silent or has some specific requirements for the captions, it would be better to add captions to videos manually.

How to Caption a YouTube Video Automatically

Adding captions to a YouTube video can be automatic. For the video with a voiceover to it, YouTube can use speech recognition technology to create captions for your videos automatically.

Thus far, the automatic captions are available in English, Dutch, French, German, Italian, Japanese, Korean, Portuguese, Russian, and Spanish. Here's how you can review automatic captions and make changes if needed.

Steps to Generate Captions to YouTube Videos:

Step 1. Sign in to YouTube Studio. Then, select "Subtitle" from the left menu.

add captions to youtube video

Step 2. Click the video to which you want to add captions or subtitles.

Step 3. Under "Subtitles," click "More" next to the subtitles you want to edit.

Step 4. Review automatic captions and edit, or remove any part that hasn't been properly transcribed.

How to Caption a YouTube Video Manually

As machine learning algorithms generate automatic captions, it's inevitable for the machine to interpret the spoken content wrong. As a result, the quality of the captions may vary.

For creators who demand professional captions effects, or if the YouTube video is silent, you still need to use specialized video caption software, such as EaseUS Video Editor or Camtasia, to create captions from scratch. 

Steps to Add Captions to YouTube Videos:

Since we talked about adding captions to a video using EaseUS Video Editor in the last part, we will teach you how to add captions with another video caption software.

Step 1. Launch Camtasia and click "Audio Effects" in the sidebar. Then choose "Captions."

Step 2. Add the "Captions" effect to your audio track. When the Caption Waveform appears, you can split it into four-second increments.

Step 3. Click one fragment and type the text that you want to add to the video into the box.

add caption to video camtasia step 3

Step 4. After that, click another fragment and repeat the operations. Then you can click Share to export and save the captions.

Download: www.techsmith.com/video-editor.html

How to Caption a Video on Instagram 

In this part, we will talk about how to add captions or subtitles to an Instagram video. First of all, we need to prepare the editing tool. To make it more convenient, we can choose to add captions using the online caption maker.

We recommend the Kapwing caption software, a trouble-free online choice for adding captions to your videos.

Steps to Caption Videos for Instagram:

Step 1. On your PC or Mac, make sure that you opened the official Kapwing website.

Step 2. Click "Upload" to select the video you want to caption from your computer or paste a link to the video you want to add captions to get started.

add captions to video online step 1

Step 3. Click "Add subtitle" so you'll fill the area "Write your subtitle here..." You can type and time your subtitles by setting to the current time. You can also use the arrow keys to change the position of your added subtitles. Then continue with the "Text Options" on the left pane.

add captions to video online step 2

Step 4. With the presets ready, click "Create!" You'll be redirected to a new processing window. This might take a little longer for Kapwing to process the added caption effects. You can directly download the captioned video with a watermark. Or, register and sign in to get the finer work without a watermark.

Step 5. Publish the video with captions to Instagram.

Try: https://www.kapwing.com/tools/caption-video

How to Caption a Video on Facebook 

To make your Page's video accessible to a broader audience, you can automatically add captions to it. You can also add captions manually or import an SRT file to create captions for you.

Steps to Add Captions to Videos on Facebook:

Step 1. From your News Feed, click "Pages" in the left menu to go to your page.

Step 2. Click "Photo/Video" at the top of your Page's timeline, and select a video from your computer, and then upload it. 

Step 3. After that, click "Subtitles & Captions(CC)" in the column on the right. Select the way to caption your video. You can auto-generate captions, type them by yourself, or import a SubRip (.srt) file.

Step 4. Click "Next" > "Publish" to caption your video on Facebook. 

add caption facebook publish

How to Add Captions to Video with Google Drive 

Google Drive is another made-ready video caption maker that goes compatible with your computer and mobile devices. You're recommended to add captions to make your content available to a larger audience, particularly the deaf, hard-of-hearing viewers or speakers of different languages.

You can use Google Drive to add captions to your videos on PC, Android, iPhone & iPad. On your computer, you can add captions to a video like this.

Steps to Add Captions to Video with Google Drive:

Step 1. Sign in to drive.google.com.

Step 2. Click the video you want to add captions to > Click More > Click Manage caption tracks.

add captions to video using google drive

Step 3. Click Add new caption tracks > click Select file and choose a caption or transcript file.

Step 4. Choose the language for the captions and a name for the track. Click Upload.

Step 5. After uploading your video, you can continue editing the caption track by going to Manage caption tracks again. Click the caption tack you want to edit and click Edit.

Step 6. Click the "Save."


In this post, we introduce 6 kinds of ways to caption videos with different video caption software. As you see, each video caption software can help you create simple and professional captions.

Among all those applications, EaseUS Video Editor is the most powerful one because it offers more functions than adding captions. Don't miss this all-in-one tool that you can download for free. Click on this button to get it now.

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