Back Up and Restore Outlook 2016 for Mac

Tracy King updated on Feb 21, 2020 to Mac File Recovery | How-to Articles


To back up and restore Outlook 2016 for Mac are easy now. EaseUS software provides effective & secure methods for great Mac users to effortlessly back up and restore lost Outlook 2016 files from Mac. If you don't have backups or lost Outlook backups, EaseUS Mac data recovery software can restore lost Outlook files for you.

Lost Outlook 2016 for Mac files, how to restore?

Is it possible to restore lost Outlook 2016 files from Mac? When you finally updated Outlook into the 2016 version, planning to enjoy amazing services provided by this program, but find out that your important files got lost. System compatible problems, Outlook crashes at startup or keeps asking for activation, emails cannot be sent and other unknown reasons may all cause your Outlook files lost in Mac.

Outlook upgrading in Mac is a top reason which causes most files lost troubles in Mac for Outlook users. Is it possible to restore those lost Outlook 2016 files in Mac? How? Your best need solutions to have a previous backup of lost Outlook email files and restore Outlook 2016 for Mac.

If you don't know how to create a backup of Outlook 2016 files on Mac, for how to restore lost Outlook 2016 on Mac, relax and follow this page to find the exact solutions.

Workable Solutions Step-by-step Troubleshooting
Part 1. Back Up Outlook 2016 for Mac Method 1. Back up Outlook 2016 with the help of Time Machine...Full steps
Method 2. Back up Outlook 2016 by Exporting Items to Archive Files...Full steps
Part 2. Restore Lost Outlook 2016 on Mac from Backups Method 1. Restore Outlook 2016 for Mac Files from Time Machine Backup...Full steps
Method 2. Restore Outlook 2016 for Mac by Importing Backup Files...Full steps
Part 3. Restore Lost Outlook 2016 Files in Mac without Backups Download EaseUS Outlook recovery software for Mac > Choose the Outlook drive > scan...Full steps

Part 1. How to Back Up Outlook 2016 for Mac

To back up Mac Outlook 2016 files, you have many choices. And there are top 2 ways that can help you back up Outlook 2016 emails on your Mac. One way is to export Outlook 2016 for Mac items into an archive file. The other way is to create a full backup of Outlook with Time Machine on Mac. You can follow either way below to back up your Outlook items.

If you didn't have a backup of Outlook files, jump to Part 3 for a guide and restore lost Outlook 2016 files without backup.

Method 1. Back up Outlook 2016 with Time Machine

If you choose Time Machine to back up your Outlook items including the emails, you'll need an external storage device and set it up to save Time Machine backups.

Step 1. Connect an empty external storage device to Mac.

Step 2. Click "System Preferences" on the Apple menu, and tick "Time Machine".

Step 3. Switch the Time Machine to "On" in the Time Machine dialog box, then click "Select Backup Disk".

Back up Outlook 2016

Step 4. Select the location where you want to save the Time Machine backup files, and click "Use disk".

Back up Outlook on Mac with Time Machine.

Step 5. Tick "Back Up Automatically" option to set Time Machine back up everything on your Mac automatically.

Then you can restore everything you lost including the Outlook files from the Time Machine backup.

Method 2. Back Up Outlook 2016 by Exporting Items to Archive Files

The other method that you can try to back up Outlook is to export items to an archive file. Here are the steps:

Step 1. Open Outlook 2016 and go to the Tools tab, click "Export".

Export olm to back up Outlook 2016 on Mac.

Step 2. Check the items that you want to export, including Mail, Tasks, Calendar, Notes, Contacts, etc. in the Export to Archive File (.olm) box, then click "Continue".

Back up Outlook 2016 on Mac by exporting olm files.

Step 3. Choose the "Downloads" folder under Favorites in Save As box, then click "Save".

Step 4. Once the process completes, click "Finish" to end the whole task.

Part 2. Restore Lost Outlook 2016 on Mac from Backups

If you have backups of lost Outlook 2016 files on Mac, congratulations! If you backed up your Outlook email or other important data by using Time Machine or exporting the OLM files from Outlook, follow the provided tips and restore the lost Outlook files on Mac.

Method 1. Restore Outlook 2016 for Mac Files from Time Machine Backup

No matter you have upgraded Outlook to 2016 version or not, it's highly recommended you to backup important Outlook files. When troubles happen, Outlook backup will save you. Then how to backup Outlook 2016 for Mac? Time Machine in Mac can help.

If you have a disk to backup Outlook files, when files get lost, you can directly restore it from your disk. If you stored backups in Mac, then you can directly find backups in the related volume. 

Step 1. Connect the Time Machine backup drive to your Mac computer.

Step 2. Click "Time Machine" in the Dock and enter Time Machine.

Step 3. Click the timeline and find the backups - your Outlook 2016 files, then click "Restore".

Restore Outlook backups. 

Method 2. Restore Outlook 2016 for Mac by Importing Backup Files

Step 1. Open Outlook and click "Import" under the Tools tab.

Step 2. Select "Outlook for Mac archive file (.olm)" and select "Continue".

Step 3. Locate the .olm file on your Mac, and then choose "Import".

Restore lost Outlook 2016 on mac from olm.

Part 3. Restore Lost Outlook 2016 Files in Mac without Backups

If you have no backups or even get Outlook 2016 backups lost in Mac, the last thing you can do is to find powerful Mac file recovery software for help.

If you search Outlook file recovery software online, you may not find ideal solutions. EaseUS software has solved all these questions with its professional Mac file recovery software - EaseUS Data Recovery Wizard for Mac

This software allows users to effortlessly restore whatever they lost within 3 steps. All you need is to download this software and get a license code to activate this software. Then you can simply restore lost Outlook 2016 for Mac files in 3 steps:

Step 1. Select the disk location (it can be an internal HDD/SSD or a removable storage device) where you lost data and files. Click the Scan button.

select the location where data lost and click scan

Step 2. EaseUS Data Recovery Wizard for Mac will immediately scan your selected disk volume and display the scanning results on the left pane.

scan the selected disk to find lost data on your Mac

Step 3. In the scan results, select the file(s) and click Recover Now button to have them back.

click recover now button to recover lost data on your Mac

When you finish the recovery process, you can find the Outlook 15 folder and copy it back to the location: /Users/username/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles folder. Restart Outlook 2016, you should be able to view and use your lost Outlook email and other data again.


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It is recommended to check the version installed is Free or Trial because they are different versions.

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The Free version helps you save 2GB files, so verify the recovery quality of our product before purchase.

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It strongly depends on the capacity of your hard drive and the performance of your computer. As reference,most drive recoveries can be completed in around 10 to 12 hours for a 1-TB healthy hard drive in general conditions.

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