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How to Backup Outlook Emails 2010(2 Simple Ways)

Updated by Tracy King on Sep 03, 2022
Written by Larissa

Outlook is a personal information manager from Microsoft, included in the Microsoft Office suite. It can be used as a stand-alone application, or it can be linked with a Microsoft Exchange Server account to share email, contacts, and calendar items with other users. It has developed various versions, including Outlook 2000, 2002, 2003, 2007, 2010, 2011, 2013, 2016, and 2019, among which Outlook 2010, 2013, 2016, and 2019 are commonly used.

Why You Need to Backup Outlook Emails 2010

Outlook 2010, the successor to Outlook 2007, was released to manufacturing on July 22, 2010, and was made available for retail on September 22, 2010. It includes a number of improvements over Outlook 2007, including a new user interface with a ribbon toolbar, quick search, conversation view, and message preview pane. It also includes support for Windows 7 Touch Gestures and Hotmail accounts.

Many people still use Outlook 2010 as their email and contact manager. So, it is important to back up Outlook 2010 because your email and other important data can be lost if your computer crashes or is damaged. A backup will allow you to restore your data if necessary.

So, how to back up Outlook emails 2010? Different methods are available. This post covers two simple and effective ways: using Outlook backup software and the Microsoft Outlook add-in feature. 

Workable Solutions Step-by-step Troubleshooting
Method 1. Microsoft Outlook Add-in Click File on the top-left corner of the main interface,  choose Options...Full steps
Method 2. EaseUS Todo Backup Launch EaseUS Todo Backup on your computer, and click Create Back ...Full steps

2 Simple Ways to Backup Outlook Email 2010

Method 1. Use Microsoft Outlook Add-in to Backup Emails

Outlook 2010 has a built-in Export feature that helps to finish the task of backing up data as PST files. Here are the steps:

Step 1. Click File on the top-left corner of the main interface, choose Options.

Step 2. Then select the Advanced option in the Options box, and click Export in the export part.

Step 3. Select Export to a file, then tap Next.

Step 4. Choose the folder you want to backup, and click Next.

Step 5. In the pop-up window, click Browse to choose the destination where you want to save the backup files. Then click Finish to complete the backup process. 

Note
You can set a password to protect the backup files after clicking Finish.

Method 2. Use Professional Backup Software to Backup Outlook 2010 with Ease

You can create a backup quickly with the Outlook 2010 built-in export feature. However, you need to back up manually each time, and there is no automatic backup option. Suppose you want to make the backup process more intelligent and more accessible. In that case, EaseUS Todo Backup, one of the best free backup software, is an excellent choice, which can be used to back up files, folders, disks, OS, and emails intelligently and effortlessly. It also covers various backup types, including full backup, incremental backup and differential backup

With EaseUS Todo Backup, you can backup Outlook emails 2010 effortlessly, also your contacts, notes, calendars, and other items.

Here are the main features of EaseUS Todo Backup:

  • Backup and recover files, disks, systems, and emails.
  • 250GB free Cloud storage
  • Save the backup to a local drive, Cloud, and NAS
  • Full backup, incremental backup and differential backup
  • Encrypted backup and password protection
  • Scheduling backup, set a backup plan daily, weekly, monthly, and yearly according to your needs
  • Ready-to-use backup files

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EaseUS Todo Backup enables an easy and automatic backup for your Outlook emails 2010. Here are the specific steps

Step 1. Launch EaseUS Todo Backup on your computer, and click Create Backup on the home screen and then hit the big question mark to select backup contents.

backup outlook mail step 1

Step 2. To back up Outlook mailbox, click "Mail" to begin the backup task.

backup outlook mail step 2

Step 3. Your Microsoft Outlook database folder will appear. Select the mailbox addresses you want to make a backup of the mails, contacts or calendars and click "OK".

backup outlook mail step 3

Step 4. Next, you'll need to choose a location to save the Outlook backup by clicking the illustrated area.

backup outlook mail step 4

Step 5. The backup location can be another local drive on your computer, an external hard drive, network, cloud or NAS. Generally, we recommend you use an external physical drive or cloud to preserve the backup files. 

backup outlook mail step 5

Step 6. Cusomiztion settings like setting an automatic backup schedule in daily, weekly, monthly, or upon an event, and making a differential and incremental backup are available in the Options button if you're interested. Click "Backup Now", and the Outlook backup process will begin. The completed backup task will display on the left side in a card style.

backup outlook mail step 6

The Bottom Line: Which Method Is suitable for You

As a communication platform, the data contained in Outlook is often essential, whether for individuals or companies. So, it is necessary and necessary to backup Outlook emails 2010 and backup it regularly.

The Outlook Export feature is very easy to use. You can use it to back up your emails, contacts, and calendar. However, it does have some limitations. For example, you can only back up your emails if they are in PST format. If you have emails in other forms, such as MSG or EML, you cannot back them up with the Outlook built-in tool.

EaseUS Todo Backup supports all types of Outlook files, including PST, MSG, and EML. It also supports backing up to cloud storage services like Google Drive and Dropbox. This makes it a more versatile option than the Export feature.

We recommend using EaseUS Todo Backup to back up your Outlook emails. It is a more comprehensive tool that supports all types of Outlook files. It also has the added benefit of backing up to cloud storage services.

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FAQ about How to Backup Outlook Emails 2010

1. Can I use Outlook Export add-in program to backup Outlook 2013 or 2016?

The Export add-in program is also accessible for Outlook 2013 and 2016, so you can use this feature to back up your emails and other data to your local drive or external drives.

2. How to backup Outlook 2010 emails to a hard drive?

If you want to backup Outlook 2010 emails to a hard drive, you need to choose a hard drive as the destination place to save backups. Besides hard drives, you can keep these backup files to Cloud or NAS, which won't occupy the local storage space.

3. How do I move my Outlook data file to a new computer?

Moving Outlook data files to a new computer depends on which tool you use to back up data. If you use Export to backup, open your Outlook, click File, choose Open & Export, and then click Import/Export. If you use EaseUS Todo Backup, click Browser to Recover, select files you want to recover, choose a recovery location, and tap Proceed to start recovery.

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Updated by Tracy King

Tracy joined in EaseUS in 2013 and has been working with EaseUS content team for over 7 years. Being enthusiastic in computing and technology, she writes tech how-to articles and share technical solutions about Windows & Mac data recovery, file/system backup and recovery, partition management and iOS/Android data recovery.

Read full bio

Written by Larissa

Larissa has rich experience in writing technical articles. After joining EaseUS, she frantically learned about data recovery, disk partitioning, data backup, and other related knowledge. Now she is able to master the relevant content proficiently and write effective step-by-step guides on computer issues.

Read full bio

Product Reviews

TrustScore 4.7 | 47 reviews
  • Taking everything into consideration, we can say that EaseUS Todo Backup Home can offer you a little extra sense of security with a set of advanced tools. The interface provides quick adaptation, every process guiding you all the way through so you don't get stuck or further damage your system rather than keeping it safe.

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  • EaseUS Todo Backup Free lets you create backups of your important files or your entire computer through its streamlined interface. Just choose the backup type you'd like to get started, and let the program do the reset.

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  • EaseUS includes all the features I expect from backup software like versioning, incremental backups, and scheduling. For more advanced users, EaseUS allows you to install a pre-boot environment onto your hard drive so you can use it to restore files without burning a CD or putting it on an external USB drive.

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