How to Restore QuickBooks Backup [2023 New Guide]

Have you already created a Quickbooks backup but need to learn about restoring it? Get a guide on how to restore Quickbooks backup quickly by using simple methods and steps. Also, check out a fantastic alternative towards the end.

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Updated by Rel on Jul 20, 2023

Handling corporate files can take time and effort. When there is plenty of essential company data that needs to be kept updated or requires backup, it can make you go crazy. It happens when you want to restore the data safely to the most recent format. These save points help you in trouble like data damage or loss. It brings you to know the importance of restoring backup files in QuickBooks Desktop. 

We will guide you on how to restore QuickBooks backup if you have already backed your company data here. But first, let us see situations when you may need to access backup.

You can get more QuickBooks information in these posts:

Situations When You Need to Restore QuickBooks Backup

You may find several scenarios when you have to restore a file related to backup. You must ponder upon the following when restoring QuickBooks backup.

  • If there is a virus or malware attack on your company file, it may compromise your data.
  • If your company file gets damaged to a level that you cannot fix the error, you can use efficient software for restoring QuickBooks backup.
  • If you accidentally deleted company data, you may require a restore facility to get it back.

How to Restore Backup of Company Files in QuickBooks Desktop 

When you are trying to restore any QuickBooks backup files, you need a company file with a .qbb extension. It is essential to generate a new file with a .qbw extension. You must notice that the backup file is available on the local hard drive for your company file in QuickBooks. Moreover, you also have to complete downloading of the file and save it to an accessible location. 

Steps to Follow: 

Step 1. Open the File menu. Tap on options like Open/ Restore Company. Open the restore wizard.

open the file menu

Step 2. Now tap on the option for "Restore a backup copy" and then tap on the "Next" option.

restore a backup copy

Step 3. Opt for a local backup and tap the "Next" option.

opt for local backup

Step 4. Now open the window for a backup copy that presents before you on the next screen.

open the window for backup copy

Step 5. Now, if required, you can do browsing of the location where you have saved the backup file.

where you saved the backup

Step 6. Then opt for the backup file and select the Open and "Next" buttons.  

opt for the backup file

Step 7. Now it is time to Save the file for "Restore the backup" by tapping on the drop-down menu, wherein you have to opt for the location to save the file.

save the file

Step 8. To end the process, tap on the backup file. Then opt for the "Save" option.

Step 9. Find a success message on your PC screen.

How to Restore Backup in QuickBooks Desktop Point of Sale 

You must be well aware that a backup acts as a compressed or compact data copy kept in a location outside the folder of the data. Therefore, you must start restoring or decompressing the file before opening it in QuickBooks Desktop Point of Sale.

Suppose you restore the file to a default folder with an existing name. You will see the data of the current file gets replaced with restored data. 

Steps to Use:

Step 1. Select "Company Operations" from the File menu.

select company operations

Step 2. Select Restore from Backup from the window for "Start Company". Then tap on the "Select" option.

select restore from backup

Step 3. Now, in the Company Name field, enter the file name. 

Step 4. Give specifications for the location you are restoring data from, then tap on Restore from default backup if you are restoring from a default folder. Make a selection of Browse to alternate backup files if you are converting from a removable drive or a network.

restore from default backups

Step 5. Once done, tap Next and the Close option.

Once you finish the steps, you will notice that the file in QuickBooks desktop Desktop Point will decompress and copy the files related to the backup into your working directory. In addition, you will receive specific prompts for inserting the restore disk sequentially.

How to Restore Backup in QuickBooks Online 

With the QuickBooks Online Backup service, you'll store the financial backup files of your company online. It enables you to restore a backup company file. These backups get scheduled for occurring automatically, or you can set them up manually too. Once you restore the data QuickBooks program is replaced with the most recent data stored online. 

Steps to Use:

Step 1. Start by navigating to the homepage for QuickBooks.

navigate to quickbooks homepage

Step 2. Now open the section for "Backup Status". Then tap on the option for "View Details".

Step 3. Tap on the "Restore a Backup" option.

Step 4. Select the date and time for the backup you want to restore. Once that is done, tap on "Continue". You will notice the backup getting restored for 45 days.

restore company

Step 5. Now you can opt for the verification of the location you are restoring the file to and then tap on the "Restore" option. Your QuickBooks online backup is ready.

Pro Tip: Best Alternative for Backup and Restore QuickBooks 

Even with a plethora of features, you may find some loopholes that can make Quickbooks online backup unsuitable for you. It may be because of its expensive maintenance. Also, QuickBooks backup not working sometimes occurs.

So, if you want the best alternative to save the backup, EaseUS ToDo Backup Home can help you out. With its help, you can create a critical system backup even in a malfunctioning or malware attack situation. It assists you with resting the settings of one or all partitions and creating a scheduled backup on a USB drive, shared networks, or distinct cloud platforms.

  Free Download

Support Windows 11/10/8/7

Main Features of EaseUS Todo Backup Home

  • The useful automatic backup function
  • It offers multiple backup modes and advanced backup settings.
  • You can clone a hard drive or your system easily.
  • It helps in transferring or seamlessly upgrading the system.
  • It includes security zone backup to protect your system from ransomware.

Get started with your journey of creating proper backups and restoring QuickBooks options with EaseUS ToDo Backup. Go ahead to download, install, and launch it on your system to use it right away to restore a backup company file, company data, or otherwise.

Step 1. To initiate a backup, click the Select backup contents option.

create file backup step1

Step 2. There are four data backup categories, File, Disk, OS, and Mail, click File.

create file backup step2

Step 3. On the left, both local and network files will be shown. You may extend the directory to pick the backup files.

File backup

Step 4. Follow the on-screen instructions and choose a location to store the backup.

File backup step4

Click Options to encrypt the backup with a password in Backup Options, then click Backup Scheme to specify the backup schedule and start the backup at a certain event. There are also other additional choices you may choose to tailor the backup process to your requirements.

Backup options

Step 5. The backup may be stored on a local disk, EaseUS' online service, or NAS.

file backup step4

Step 6. EaseUS Todo Backup enables customers to back up data to a third-party cloud drive as well as its own cloud drive.

If you want to back up data to a cloud drive provided by a third party, choose Local Drive, scroll down to add Cloud Device, and then add and log in to your account.

Backup to cloud
You can also choose the EaseUS cloud drive. Sign up for an EaseUS Account, then click EaseUS Cloud and log in.

backup to easeus cloud

Step 7. Click Backup Now to begin the backup process. The backup job will be presented as a card on the left side of the panel after it has been finished. Right-click the backup job to handle it further.

File backup step7


We hope to provide you with the necessary information for restoring QuickBooks backup. However, sometimes it takes more to use Quickbooks desktop as if files with similar names are replaced with new data compromising on the old one. Similarly, while using Quickbooks online, you get a limit of 45 days for restoring your data. 

So, in such a case, EaseUS ToDo Backup Home is a straightforward option to create backups that can be restored in the case of Quickbooks. There is no limit for which the backups are available and no restricted format for the backups. Use the auto-backup software anytime for backing up and restoring Quickbooks backups on the prompt.

  Free Download

Support Windows 11/10/8/7


1. Why can't I restore my QuickBooks backup?

There may be several reasons why you are not able to restore your Quickbooks backup:

No 1. If your backup is saved in a USB flash drive and restored to a network drive rather than stored on a local computer.

No 2. The backup got restored on a pre-existing company file.

2. Where are QuickBooks backup files stored?

You may find the company file in QuickBooks in the location: C disk> Users> Public> PublicDocuments> Intuit> Quickbooks> CompanyFiles. 

If you are using Sage, you may find the files at C disk> ProgramData> Sage> Accounts.

You may be prompted to choose the year or version of the app your file is using.

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Updated by Rel

Rel has always maintained a strong curiosity about the computer field and is committed to the research of the most efficient and practical computer problem solutions.

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  • Taking everything into consideration, we can say that EaseUS Todo Backup Home can offer you a little extra sense of security with a set of advanced tools. The interface provides quick adaptation, every process guiding you all the way through so you don't get stuck or further damage your system rather than keeping it safe.

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  • EaseUS Todo Backup Free lets you create backups of your important files or your entire computer through its streamlined interface. Just choose the backup type you'd like to get started, and let the program do the reset.

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  • EaseUS includes all the features I expect from backup software like versioning, incremental backups, and scheduling. For more advanced users, EaseUS allows you to install a pre-boot environment onto your hard drive so you can use it to restore files without burning a CD or putting it on an external USB drive.

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