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How to Use Google Backup and Sync for Backing up Files, Photos, and Videos?

Updated by Jean on May 07, 2022
Written by Tracy King

Previously, Google had two different applications for Google Photos and Google Drive on a PC. But later, Google launched and replaced the original Drive application for Mac and Windows computers with a new app known as Google Backup and Sync. It can be used as a drive file stream system for businesses and personal use as well.

So, if you are looking about how to use google backup and sync, then you don't need to fret anymore. In this post, you will find everything related to the google drive backup and sync app. Indeed it is launched by Google but let's discuss first what it is and what it has to offer.

Workable Solutions Step-by-step Troubleshooting
1. Google Backup and Sync Guide

Guide1. Back-Up Computer to Google Drive...Full steps

Guide2. Back-Up Photos and Videos to Google...Full steps

Guide3. Sync Google Drive to Computer...Full steps

2. Free Alternative Software

On your PC, click on the google backup and...Full steps

What Is Google Backup and Sync

If your business uses Google Suite, then there are high chances that your images and files are all over the place, like in your smartphone, laptop, SD cards, etc. But with Google Backup and Sync, now you can organize your files and images in a much speedy, reliable, and easy way.

The Google Backup and Sync app is nothing but a replacement for Google Drive and Photos desktop application for Mac and Windows PCs. There is simply one use of this app, i.e., it lets you back files and images securely in Google Drive and Google Photos.

With this application, images and files are not trapped on your smartphone or PC. All Mac and Windows PC users can use this app to organize their data more effectively. You just have to select the folders or files you want to back up, and Google Backup and Sync will do the rest. Now, before moving to the pros and cons of this app, let’s discuss its features first:

  • It synchs only selected folders in My Drive to your computer
  • You can open and store non-Google files as well. For example, Microsoft Office and Photoshop
  • You can access multiple accounts at the same time
  • You can upload the Apple Photos library
  • You can ignore file extensions
Pros of Google Backup and Sync Cons of Google Backup and Sync
  • It is super easy to setup.
  • It automates the process of synching.
  • It comes with a great backup facility, which becomes handy if the computer gets crashed or broken for any reason.
  • The user experience is not very appreciative
  • It has a weaker search option
  • It creates multiple backups on the basis of date
  • It backs up partial files on Google Drive

How to Use Google Backup and Sync App

Here comes the main concern, i.e., how to use google backup and sync. The app is easy to set up to use, but you may find some difficulties if you have no prior knowledge of using Google Suit. You can use the app for different purposes like backing up computer files to google drive, backing up photos and videos to google photos, or for syncing Google drive to the computer. Here you will find steps for each purpose. But first, let’s see how you can set up Google Backup and Sync app on a Windows device.

Step 1: Go to www.google.com/drive/download/ and tap the "Download" option in the Back and Sync section.

Download Backup and Sync app

Step 2: Tap on the "Agree and download" option to initiate the downloading process

Agree to download

Step 3: Once the download gets completed, open installbackupandsync.exe.

Step 4: If you see a notification asking if you want to allow the program to make changes on your PC, click on the “Yes” option.

Step 5: If you are asked to restart the PC, you must do it now.

Agree to restart pc

Step 6: Now, start Google Backup and Sync.

Start Google Backup an Sync

Step 7: Log in to your Google Account with the correct username and password

Logo into Google Account

Step 8: Now, select sync settings and tap on the “Next” option.

Tap on the next option

Below is the detailed guide for performing specific functions with google backup and sync:

Guide 1. Back-Up Computer to Google Drive

If you want to know how to use google backup and sync for backing up the computer to Google Drive, then follow the below-mentioned steps carefully:

Step 1: On your PC, click on the google backup and sync

Step 2: Click on the "More" option and tap on the "Preferences" option.

Open preference

Step 3: At the right-click, tap on the folders that you wish to sync

Step 4: To add a folder, not to the drive, uncheck the chosen folder

Step 5: Now, add the folder you want to sync and click on the "OK" option.

Click on the OK option

Guide 2. Back-Up Photos and Videos to Google Photos

Google Photos backups are a life-saver when switching to another device. You can utilize google backup and sync to back up photos and videos in Google Photos. Just follow the steps listed below:

Step 1: On your PC, download and launch Backup and sync.

Step 2: Sign in to the Google account which you utilize for Google Photos.

Step 3: Choose backup only photos or videos, or you can select all files.

Step 4: Choose any folders that you want to back up.

Step 5: Under the "Photo & video upload size", choose the upload size and tap on the "OK" option.

Backup photos

Guide 3. Sync Google Drive to Computer

You can even sync the content of your Google Drive to the local disk of your computer. Here's how you can do it:

Step 1: On your PC, click on the Backup and Sync.

Step 2: Click on the "More" option and select "Preferences."

Step 3: At the left, click on the "Google Drive" option.

Step 4: Now, click on the option "Sync My Drive to this computer" option.

Step 5: Here, select if you want to "Sync everything in My Drive" or "Sync only these folders" option.

Step 6: Click on the "Start" option.

Sync google drive to computer

Google Backup & Sync Alternative Software Free Download

Now that you've seen how to use google backup and sync, it is important for you to know that this app will not be helpful for you every time. It is because there are some major drawbacks of the Google Backup and Sync app, which can leave you disappointed. Some of the common drawbacks are as follows:

1. It only backs up partial files on the computer to google drive.

2. Google backup and sync app may not sometimes work, which can make the organization of files and folders haphazard.

3. Enabled Sync feature may cause file loss on the computer when removed files in Google Drive.

Now, you may think if there is an alternative for google backup and sync. Here's good news for you. You can use the EaseUS Todo Backup tool for creating backups of your files or even your entire computer to Google Drive. The tool comes with an easy-to-use interface which makes organizing and backup a hassle-free process.

Below are some popular features of this award-winning tool:

  • Supports file backup
  • Supports hard drive partition and disk backup
  • Supports backing up the operating system to Google Drive

  Free Download

Support Windows 11/10/8/7

​​Without losing any file, photo, or video, EaseUS Todo Backup will let you backup everything in a secured manner. To download it for your computer, you can simply visit the EaseUS Todo Backup tool website.

You will see the download option. After clicking on the download option, a setup file will be downloaded. You can complete the installation process in a few minutes only. Once it is installed, it is ready to back up important files and folders.

Step 1. To initiate a backup, click the Select backup contents option.

create file backup step1

Step 2. There are four data backup categories, File, Disk, OS, and Mail, click File.

create file backup step2

Step 3. On the left, both local and network files will be shown. You may extend the directory to pick the backup files.

File backup

Step 4. Follow the on-screen instructions and choose a location to store the backup.

File backup step4

Click Options to encrypt the backup with a password in Backup Options, then click Backup Scheme to specify the backup schedule and start the backup at a certain event. There are also other additional choices you may choose to tailor the backup process to your requirements.

Backup options

Step 5. The backup may be stored on a local disk, EaseUS' online service, or NAS.

file backup step4

Step 6. EaseUS Todo Backup enables customers to back up data to a third-party cloud drive as well as its own cloud drive.

If you want to back up data to a cloud drive provided by a third party, choose Local Drive, scroll down to add Cloud Device, and then add and log in to your account.

Backup to cloud
You can also choose the EaseUS cloud drive. Sign up for an EaseUS Account, then click EaseUS Cloud and log in.

backup to easeus cloud

Step 7. Click Backup Now to begin the backup process. The backup job will be presented as a card on the left side of the panel after it has been finished. Right-click the backup job to handle it further.

File backup step7

Conclusion

That's all about how to use google backup and sync for backing up photos, videos, and other files to Google Drive. However, if the app is not fulfilling your requirements, we recommend you try your hands on the EaseUS Todo Backup tool. It is fast, reliable, and effective.

  Free Download

Support Windows 11/10/8/7

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Updated by Jean

Author Jean has been writing tech articles since she was graduated from university. She has been part of the EaseUS team for over 5 years. Her special focuses are data recovery, disk partitioning, data space optimization, data backup and Mac OS. By the way, she's an aviation fan!

Read full bio

Written by Tracy King

Tracy joined in EaseUS in 2013 and has been working with EaseUS content team for over 7 years. Being enthusiastic in computing and technology, she writes tech how-to articles and share technical solutions about Windows & Mac data recovery, file/system backup and recovery, partition management and iOS/Android data recovery.

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TrustScore 4.7 | 47 reviews
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