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Why Is It Important To Have A Backup Strategy: 2021 Guide

Updated by Gemma on Jul 30, 2021

Backup is the process of making a copy of your system's data that you can restore if the original data is lost or corrupted. Backup can also be used to restore copies of older data that have been erased from your system. Having a backup strategy helps you as an individual and business user. Read this article to know everything there is about backup and initiating the process.

Importance Of Having A Backup Strategy

The fundamental purpose of a data backup is to keep a safe archive of your vital information, whether it's classified documents for your business or priceless family photos so that you can quickly and effortlessly recover your device's files in the event of data loss.

Consider a data backup to be the foundation of your digital disaster recovery strategy. You're already one step ahead of any cyber risks that could result in data loss if you back up your gadgets.

However, it is crucial to note that cyber-threats don't always cause data loss. It's also possible that your external hard drive or computer will fail, and you'll lose your files and information. Any piece of hardware can eventually fail. Therefore, backing up your data might let you restore it on a new device.

Must-dos of Making a Backup Strategy

Before making the backup strategy, consider the following questions. 

What's being backed up?

You should back up anything that can't be replaced. You must decide which files in your system are crucial and then schedule the backup accordingly. Individuals may be affected by the following files and data:

  • Books with addresses
  • Pictures/Videos
  • Files containing music
  • Emails/Documents
  • Spreadsheets
  • Databases of financial information

Data backups for businesses get a little more sophisticated. Backup strategy examples for businesses include backing up customer databases, configuration files, machine images, operating systems, and registry files. You can get an IT department to manage regular backups or undertake the task personally. 

Where is it being backed up?

To schedule seamless backup, you need storage. 

  • Cloud storage is becoming more popular due to its convenience and reduced maintenance requirements, but it also has drawbacks. Your capacity to restore data after a disaster, for example, will be significantly reliant on your Internet speed.
  • The fastest recovery times are usually found with on-premises storage. However, you'll have to cover the costs of maintaining it, and storing backups in the exact location makes it vulnerable to a loss if any hardware unit gets corrupted.

How often will backups occur?

Some businesses produce data quickly. In certain circumstances, a daily backup might not be enough, and hourly backups may be required. A once-weekly backup is enough for enterprises that do not produce much data. 

As an individual user, you can backup your data daily or weekly. Ultimately, everything depends on your convenience. 
After making the backup strategy: 

Testing is necessary to ensure that your plan is realistic and feasible in the event of a real-world crisis. Testing should ideally be ongoing, done regularly, and include a wide range of scenarios, including asset recovery, physical server recovery, data storage recovery, application recovery, and so on.

What guarantees do you have that your backups aren't corrupted? Corrupted files are a common unanticipated failure in data backup strategies discovered only after a catastrophic failure has happened. You can't know if your backups are reliable unless you test them.

The monetary value of your data ultimately determines the frequency with which you test your backups. It is advised that you review your backup strategy and regularly restore your data to ensure that the plan is working accurately. This procedure not only provides the integrity of your backups but also ensures that backups are performed at the desired interval.

How to Make a Schedule Backup with EaseUS Todo Backup

EaseUS Todo Backup is a free backup program that can reinforce the system disc, files and folders, and even entire hard drives. Its Restore function provides the most straightforward approach to access reinforced files by mounting the backup image as a virtual hard drive.

Here you could download EaseUS Todo Backup and see how easy it is to back up your files with this tool.

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  • Connect your external hard drive to your computer.
  • Download EaseUS Todo Backup

Step 1. Launch EaseUS Todo Backup and choose the File option on the main window.

click file bakup to back up files to external hard drive

Step 2. Select the files or folders you want to backup. Then click Browse > Local Drive or LAN > Computer > Your external hard drive as the backup storage location.

Product News
EaseUS Todo Backup now supports users to back up files to the cloud. All you need to do is sign up with an EaseUS account, then you could enjoy a large cloud storage space. More advantages of backing up to the cloud include accessing backup files anytime and anywhere, saving file copies offsite, so you don't need to worry about virus attacks or computer failures, and easier and faster backup and recovery operations.
set the destination to save your backup


Click "File Type" if you want to specify certain types of files to backup. Here, multiple types of files including Documents Files, E-mail, Financial Files, Music Files, Picture Files, and Video Files, etc can be selected. 

select the file type

You can also click Add to add a new file type, in Add New Type window, you input Type Name and corresponding file type.

Step 3. Click the "Schedule" option to open the Backup Scheme window, here you can create a scheduled backup plan to backup files later, daily, weekly, monthly or upon event.

automatically back up files

The schedule is to create an automatic backup plan. It is not a prerequisite for backup. 

Step 4. Click "Proceed" to back up folders or files to the external hard drive.

Below are the detailed features of EaseUS Todo Backup.

Supported OS:

Windows 10, Windows 8.1, Windows 8, Windows 7, Windows Vista, and Windows XP are supported by EaseUS Todo Backup.

Supported Backup Modes: 

  • Backup your entire system
  • Reinforce files and folders 
  • Backup of Partitions and Disks

Supported Backup Option:

  • Users can choose to back up their entire PC, hard disc, or even specific folders and files.
  • System backup creates a reinforcement file of the Windows operating system and user settings, which may be restored in the event of a hardware failure. You may also save your operating system on a portable disc and use it on whatever computer you like.
  • File backup reinforces specific documents, images, music, videos, audio, folders, and network shared items protected by the best file-level backup software.
  • Cloning a partition protects against data loss due to actual disc damage or deletions and quickly builds a replica of any partition/volume.
  • Integrates with cloud storage apps (such as Dropbox, OneDrive, and Google Drive) to allow you to save backup picture files to the cloud, freeing up space on your local disc.

Supported Schedule Option:

  • Backup only once: Schedule a backup plan for some time later.
  • Backup daily: Make a daily reinforcement schedule.
  • Weekly Backup: Make a weekly backup schedule.
  • Monthly Backup: Schedule a plan to back up your data once a month.
  • Set up a backup schedule for when an event occurs, and then run incremental backups while the system boots up.


Backing up your business and personal data is just as important as conducting regular business. That's why you'll need a robust backup plan. You can protect all of your business data - files, papers, client and customer correspondence, and in-house or remote team communications - with a robust backup policy.

You should back up not just files and databases but also operating systems, configurations, and programs to ensure complete data reinforcement.

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Updated by Gemma

Gemma is member of EaseUS team and has been committed to creating valuable content in fields about file recovery, partition management, and data backup etc for many years. She loves to help users solve various types of computer related issues.

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Product Reviews

TrustScore 4.7 | 47 reviews
  • Taking everything into consideration, we can say that EaseUS Todo Backup Home can offer you a little extra sense of security with a set of advanced tools. The interface provides quick adaptation, every process guiding you all the way through so you don't get stuck or further damage your system rather than keeping it safe.

    Read More
  • EaseUS Todo Backup Free lets you create backups of your important files or your entire computer through its streamlined interface. Just choose the backup type you'd like to get started, and let the program do the reset.

    Read More
  • EaseUS includes all the features I expect from backup software like versioning, incremental backups, and scheduling. For more advanced users, EaseUS allows you to install a pre-boot environment onto your hard drive so you can use it to restore files without burning a CD or putting it on an external USB drive.

    Read More


EaseUS Todo Backup

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